Legal/Executive Assistant

NANCY M. HAMILTON

**** **** ******** ***** • ATLANTA, GA 30319

Phone: 678-***-**** • E-mail: ********@*****.***

Computer Skills

Abbyy Fine Reader

Excel

MailSite

Quicken

Access

FileMaker Pro

Outlook

SharePoint

Acrobat

Harvard Graphics

Photoshop

Tabs3

AmiPro

iDoc

PowerPoint

Word

Corel Quattro Pro

iManage

Publisher

Word Perfect

DeltaView

Lotus

QuickBooks

Visio

Professional Experience

Feb 2017 – April 2017

Southwire Company, LLC

Carrollton, GA

Contract Assignment

Legal Assistant

Provided executive support to Executive Vice President of General Counsel.

Created a NDA request form for renewals and new NDAs and a spreadsheet in Excel to track them. Downloaded NDAs into SharePoint and synced notification date with SharePoint calendar to remind attorneys when they expire; emailed managers when NDAs were about to expire to inquire as to whether to update NDA or not then processed accordingly.

Assisted in the company’s directive to become paperless by scanning contracts into the computer, moving them into SharePoint and tagging them in the proper categories e.g., business unit, start date, end date, legal description, matter attorney, matter status, notification date, etc. Synced notification date to SharePoint calendar to remind attorney of the expiration date.

Created/revised various legal documents (e.g., leases, litigation summaries, formation documents, stock certificates, etc.).

Created vast organization chart in Visio of various Southwire companies throughout USA and Canada.

Created bios with graphics in PowerPoint for various board members.

Balanced shipments against receiving logs to determine what shipments were received on time and which were missing.

Made travel arrangements for both international and domestic travel.

June 2014 – Jan. 2017

Cushing, Morris, Armbruster & Montgomery, LLP

Atlanta, GA

Executive Assistant

Provided executive support to one of the partners and three attorneys of the firm.

Scheduled and maintain attorneys’ CLE training, travel arrangements, client appointments, etc.

Created diagrams and flowcharts using PowerPoint and Visio.

Time billing, transcription, edited documents, redline comparisons, etc.

Compiled information for reports, documents and proposals.

Collated and assembled materials, created/revised lease exhibits and closing binders/CDs.

Prepared stock certificates and ledgers.

Uploaded docs to Drop Box, updated contact lists and notarized documents.

May 2014 – June 2014

Contract Assignments (Legal Secretary and Word Processing Specialist)

Atlanta, GA

Corporate, Trust and Estates; Tax; Commercial Litigation, Commercial Real Estate, Family Law; Immigration.

Nov. 2006 – April 2014

Gomel, Davis & Watson, LLP

Atlanta, GA

Executive Assistant

Provided executive support to the senior managing partner of the firm and three high producing attorneys.

Processed and finalized trust and estate planning documents.

Processed e-filings and estate taxes.

Initiated an Excel spreadsheet to track documentation sent to clients and requested back.

Designed intricate PowerPoint diagrams and charts illustrating the flow of clients’ estate assets.

Devised and designed the “Will” master template form which contain merged data and auto texted paragraphs formatted with native Word styles linked to auto numbers to allow flexibility for the attorney.

As the Word Processing Specialist, I assisted with upgrade from Word Perfect to MS Word resolving formatting and network issues with templates and macros. Also, created various “how to” instructions; provided training on applying styles to master documents; provided end-user support.

Sept. 2006 – Nov. 2006

Contract Assignments (Legal Secretary)

Atlanta, GA

Litigation, Commercial Real Estate, Corporate.

Sept. 2004 – Aug. 2006

Sheley & Hall, P.C.

Atlanta, GA

Office Manager/Legal Assistant

Provided executive support to two senior partners.

Managed senior partners’ calendars, handled travel arrangements, processed expense reports, etc.

Prepared, revised, and finalized real estate agreements, loan documents, and closing documents; redline comparisons;

e-filings.

Recreated agreements by creating styles and autotext for easy use between attorney and assistant.

Hired and supervised all temporary and part-time administrative staff.

Established and maintained office procedures/protocol.

Efficiently maintained A/R and A/P ledger including financial reports and billing statements.

Responsible for company saving of $5,000 in office expense.

Responsible for all software upgrades, provided end-user support; effectively researched, identified and resolved all technical support issues (including network backup).

April 2001 –Aug. 2004

Inspection Solutions

Atlanta, GA

Office Manager

Processed new hire paperwork and handled benefit orientation.

Instituted background checks on potential employees and verified references.

Assisted in the interviewing process.

Analyzed and implemented approved, new, or modified compensation/benefit plans, policies and procedures.

Supervised the administration of exiting benefit plans and workers’ compensation/safety/OSHA.

Tracked and monitored employee performance as well as maintained personnel records.

Efficiently maintained A/R and A/P ledger including financial reports, billing statements and collections.

Prepared and compiled statistical budget data.

Processed payroll, bank deposits and monthly reconciliations.

Updated software and coordinated maintenance of all equipment repair/replacement.

Education

Eastern Michigan University; Computer Science; Ypsilanti, MI

Detroit College of Business; Business Administration; Flint, MI

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