Executive Assistant
Resume:
TECHNICAL CERTIFICATION
Personal Training
National Academy of Sports
Medicine
2016
ASSOCIATES DEGREE
Business Management
Irvine Community College
2012
EDUCATION PROGRAM ADMINISTRATOR EXECUTIVE ASSISTANT II Biotronik April 2017 - Present
The Training & Education Administrator is responsible for the tracking, maintenance, analysis and reporting of employee education and certification progress and results. The position responsibility includes coordination of program logistics and providing departmental and administrative support for the various training programs and events.
Maintain thorough employee training and certification records
Create and provide consistent reporting and analysis of employee education status and trends to stakeholders throughout the company
Coordinate logistics for all education programs, including setting up classes, providing materials and support to participants to ensure class readiness
Maintain and communicate education programs schedule
Coordinate educational contract initiation, renewal and associated payments
Support employee hospital credentialing process
Manage equipment inventory, including demo kits and in-house supplies
Support Training and Education department with administrative duties as assigned EXECUTIVE ASSISTANT II
Biotronik October 2015 - Present
In my role, it is my job to anticipate the needs of my entire executive management team in order to ensure they are on task and as productive as possible.
EA to CFO, Marketing, Sr. VP of Marketing and Strategy, and Director of Education, providing additional support to Marketing Managers, Sales Directors and Reps as needed.
Sales and marketing data analysis to track productivity
Researching/tracking competitive marketing and branding in medical journals to keep company ahead of the curve
Rep training and Physician payments
Domestic and international travel, conference call and meeting arrangements
Coordinate marketing promotions and projects, trade show materials, and company events
Develop and manage purchase orders as appropriate Attention to Detail
Budgeting
Team Leadership
Project Planning
Accountability
Improving Efficiency
IT Applications
Business Systems
Risk Assessment
Resource Management
Professional Profile
Accomplished Executive Assistant with extensive experience supporting C-Suite executives. Meticulous attention to detail, excellent at juggling multiple tasks and working under pressure. Action-oriented with a strong ability to communicate effectively with all levels of an organization. Concentration on efficiency to increase productivity. Proven track record of identifying, preventing, and solving problems by creating standard operating procedures and protocols. Energetic, loyal, honest, hardworking professional with a “whatever it takes” attitude.
P H Paige Hartman
Experience
Education
Expertise
E X ECUT I VE A S S I S T ANT
********@*****.***
San Diego, CA
Microsoft Office Suite
Advanced Excel & Outlook
SAP Systems
Employee Morale
Regulatory & Compliance
Meetings and Events
Travel Management
Vendor Relations
Calendar Management
Complex Expense Reporting
Annual Budgets
EXECUTIVE ASSISTANT MARKETING COORDINATOR
Bushwacker September 2014- October 2015 (Plant Closed) During my time with Bushwacker, I played a dual role of Executive Assistant to the CMO as well as Marketing Coordinator. I managed day-to-day operations within the Marketing department, as well as coordinated international travel and meetings for management, planned events and reconciled expenses and budgets.
B2B Marketing for internationally recognized brand
Print and TV broadcast ad coordination, tracking and analytics. All media budget and purchasing coordination for marketing department
Collateral design assistance, content writing and coordination of company and department newsletters, social media and blog support
Coordinate marketing promotions and projects, trade show materials, photo shoots, and company events for over 300 associates.
Marketing material inventory management, broadcast email/fax communications, contact database management and maintenance.
EXECUTIVE ASSISTANT INVENTORY CONTROL COORDINATOR Boot Barn April 2012 – August 2014
In this role, I supported the Director of Planning by running vendor compliance reports, auditing POS sales as well as managing expenses and calendars. My job was to be the first line of defense in ensuring that everything was running smoothly in every facet of the department, from my area to the stores themselves.
Creating and maintaining over 300 commercial accounts for companies across the US
Merchandise planning for 152 stores
Initial inventory setup
Earned company over 3 million dollars in owed revenue due to vendor chargebacks
Travel and meeting arrangements for 6 buyers and 2 VPs EXECUTIVE ASSISTANT SURGICAL COORDINATOR
Woolfson Eye Institute October 2011 – April 2012 Here, in addition to supporting the executive staff, I was tasked with making sure the patients understood all steps involved with the surgical process and were able to make well- informed decisions. I also managed all patient insurance and billing as well as surgery scheduling for six physicians.
Tracking and reconciling daily ledger.
Converting paper charts into the Electronic Medical Records system.
Managing executives’ mail, email, spreadsheets and calendars to ensure they were on target throughout each day
The Pongo Fund
American Heart Association
Walks
Union Gospel Mission
Biotronik CPR Training
Fran Joswick Therapeutic Riding
Center
Experience continued
P H Paige Hartman
Technical Skills
Volunteer Work
E X ECUT I VE A S S I S T ANT
********@*****.***
San Diego, CA
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