Administrative Professional

Gereen A. Salkowski

***** **** ****** ****, **********, CA

Phone: 408-***-**** Email: **********@*****.***

LinkedIn: http://www.linkedin.com/in/gereensalkowski

SKILLS SUMMARY:

Senior Administrative Support Calendar Management Meeting Management Global Calendar Management

Action Item Management Meeting Minutes and Distribution Small Project Management Office Management

Computer, Software, and Internet Savvy Software/Hardware Troubleshooting SugarCRM Administrator

Advanced: Microsoft Word Microsoft Outlook Microsoft PowerPoint Intermediate: Microsoft Excel Adobe Pro

Complex International and Domestic Travel Arrangements On-site and Off-site Event Coordination

Design and Implement Process Improvement Strategies Policies and Procedures Gatekeeper Customer Service

Expense Reporting Accounts Payables/Receivables Purchasing Event Budget Credit Card Reconciliations

Compose Correspondence CRM Campaign Mailings Proofread/Edit Grant Proposals Grant Program Research

Document Retention/ Management Design and Manage Effective Filing Systems Office Space Organization

WORK EXPERIENCE:

Yikes Tikes (non-profit, contract - remote, part-time and on-call) – Fremont, CA 04/2014 – Present

Grants Coordinator

Assist in submission and tracking of grant proposals and preparation of required documentation, including assembling and preparation of relevant grant documents based on individual grantors’ requirements and forms; entering grant requests,

budgets and other required documentation in appropriate grant office templates

Track grants’ progress and decision status

Respond to grantors’ queries and respond to requests for additional information

Coordinate the signing of LOAs, ensure grant payments are received

Research and identify potential grant opportunities

Varite Inc. (non-profit, contract - temporary assignment) – Palo Alto, CA 04/2015 – 09/2015

Administrative Assistant to Technical Staff

Provided a wide variety of moderately complex administrative services specific to the client company technical staff

Assisted in the administration of programs, projects, and/or processes specific to the team

Served as the administrative liaison with internal and external clients on administrative matters

Provided administrative support including word processing in Microsoft Word, and slide preparation in Microsoft PowerPoint

Created and edited Adobe PDF files including creating bookmarks and inserting/deleting pages Scheduled and created/managed webcasts using Microsoft Live Meeting

Tracked and managed calendar events in Microsoft Outlook

List Management in Microsoft CRM database

Coordinated with IT on FTP account set-ups and access for members and conference participants

Tracked and followed-up on various action items to ensure schedules and due dates were met

Assisted in the creation/implementation of processes to support the organization

Assisted in maintained sharing sites (Microsoft SharePoint)

Assisted in the timely distribution of communications to members

Assisted in the organization and execution of multiple workshops and conferences ensuring that meeting materials, presentations, food ordering, A/V set up, and other activities were coordinated successfully.

Maintained office supply inventory and purchasing

Silicon Valley Vision Center (non-profit, contract - temporary assignment) – San Jose, CA 09/2014 – 11/2014

Fundraising Campaign Facilitator/Office Administrator

Updated and maintained Indiegogo campaign website and collaterals; followed up emails and comments from donors

Posted campaign to relevant Social Media Networks and created Blogs, with follow-up posts every 4 -5 days

Composed corporate donation request letters and compiled prospective corporate donors contact list

Created Facebook and Twitter Pages Created marketing flyer for corporate donation request mailings

Worked with team members on campaign mailings to their professional/personal contacts

Followed up with over 200 email responses generated from campaign mailings, Facebook, and Linkedin

Elysian Fields Transformational Community (non-profit, contract) – Cupertino, CA 02/2012 – 03/2014

Administrative Consultant to Executive Director

Administrative support Prepared PowerPoint presentations Composed company letters, memos and agendas

Established and implemented administrative policies and procedures for office Designed and implemented forms

Coordinated marketing ads, media interviews, and fundraiser events Researched and implemented business tools

Coordinated and executed donation request campaign mailings Assisted in the design and creation of event invites,

flyers, press releases, and other marketing/communications collateral to support give away/promotions

Achievements: Website rebuild and maintenance: www.vetselysianfields.org

SimulTrans LLC - Mountain View, CA 11/2010 – 01/2012

Executive Administrative Assistant to Chief Operating Officer

Directly assisted Chief Operating Officer and operations team Heavy calendar management Managed WebEx

Coordinated marketing projects, including webinars and conferences Designed and published quarterly newsletter

Coordinated travel, processed expense reports, reconciled credit card statements

Maintained company website Oversaw implementation of software tools Tracked website visitors daily with reporting

Managed Action Item Tracking System Assigned and tracked action items Prepared and distributed meeting minutes

Tracked milestones for multiple projects on varying schedules Tracked and rewarded company referrals

Designed and/or edited presentations (MS PowerPoint) Authored and maintained data/financial spreadsheets (MS Excel)

Monitored customer survey responses and prepared monthly reporting Coordinated campaign mailings via SugarCRM

Processed contract approvals and signatures via DocuSign Purchased office supplies and capital equipment

Achievements:

oDesigned, implemented, and managed Action Item Tracking System in SharePoint, increasing items completed by 65 %.

oDesigned, implemented, and managed Customer Survey Kudos Program, increasing “Customer care” average.

oCompany-wide Administrator for CRMS (SugarCRM), providing support to all U.S. and International offices.

oDeveloped and managed yearly Global Master Calendar, organizing recurring meetings company-wide.

Pinnacle Technical – (temporary contract) for USRA & NASA Ames - Mountain View, CA 04/2010 - 09/2010

Administrative Assistant for STEM Internship Program

Served as Student and NASA Sponsors’ interface for questions and issues Designed templates for student forms

Administrative support to Program Director, Sponsors and Students Followed-up on information requests

Responsible for maintaining monthly budget accounting for 30 Sponsor funding accounts for 210 stipend payments

Managed travel reimbursements Managed website inquiries and followed up with various frequently asked questions

Managed student exit process Assisted with small event coordination Managed Cooperative Agreement w/NASA

Assisted Students with submitting STEM pipeline data by means of creating new forms and explaining importance

Created and managed event registration, invitations, and survey mail via Constant Contact

Achievements:

oDesigned and implemented various month end reporting formats, making Sponsor data more manageable

oDesigned and managed a travel reimbursement process for interns, allowing for a reduced turn-around time

STS International, Employment Agency (temporary contract) for IBM-GFS - San Jose, CA 02/2008 - 06/2008 Administrative Assistant to Tax Project Team

Administrative support to Project Team Managed all aspects of administrative functions

Dual calendar management in MS Outlook and Lotus Notes with global scheduling

Maintained call in numbers via Cisco Meeting Place Coordinated domestic and international travel arrangements

Created graphs and authored financial/data spreadsheets

Created PowerPoint presentations for executive staff and audit committee

New hire on boarding setup, move requests and IT set-up coordination

Processed vendor new hire setup, termination, badge and access management

Collected and published weekly travel, vacation and education schedules of all team members

Silicon Valley Grant Writers – San Jose, CA 02/2003 – 02/2008 & 06/2008 - 12/2009

Grant Writing Administrative Assistant/Office Manager

Administrative support to CEO and grant writing team Calendar and email management Office management

Designed and prepared PowerPoint presentations Created graphs and authored financial/data spreadsheets

Interacted with all clients on grant process Researched and identified potential grant opportunities Prepared grant proposals

Coordinated, compiled, and edited program-related grant applications, and related reports

Managed and assembled all materials for grant submissions Kept detailed records of deadlines and application status

COMPUTER SKILLS SUMMARY:

Microsoft Windows 7 & 10 Microsoft Office (Word, Excel, PowerPoint, Outlook – advanced) Microsoft SharePoint

Adobe Pro Adobe Acrobat Cisco WebEx Microsoft Live Meeting Microsoft CRM Sugar CRM Salesforce

Who’s On Joomla Wix.com Log Me in Drop Box Cvent Social Media: Facebook/Twitter/Linked

Concur Expense Reporting American Express Travel Lacerte Tax SBT Accounting Quick Books

Lotus Suite Lotus Notes 8.5 MS Visio MS Publisher Google Docs

Constant Contact Survey Monkey Indiegogo Green Inbox WordPress Blogger

EDUCATION:

University of Phoenix (UoP) – San Jose, CA 05/2013 -08/2014

Business Administration

Heald College – Milpitas, CA 11/2009 - 08/2011

Business Administration w/concentration in Accounting (Transferred to UoP)

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