Assistant Executive

EXECUTIVE ASSISTANT[*]

Creating positive strategic partnerships with top executives to achieve corporate success

A polished and seasoned Executive/Personal Assistant with years of experience demonstrating time management sensibilities. Employs rational judgment and approaches problems in a professional manner using sound strategies that ensure comprehensive understanding and effective resolution. Stage’s the executive’s availability and commitments to ensure clear priorities and optimum use of executive time. Applies planning and productivity tools/processes to manage work and collaborates collegially with peers in other companies, divisions or departments as required to ensure effective program/project management, and responsive administrative coordination.

• Executive/Personal Assistant • Office Management • Domestic & International Travel

Meeting & Special Event Planning • Confidential Correspondence •Client Communications

• Relationship Management • Project Administrator •Executive Liaison

• Calendar Management • Document Management • Budgeting and General Accounting

• Accounts Payable & Receivable • Timesheet/Expense Reporting • Data Analysis and Integrity

• Customer and Client services

PROFESSIONAL EXPERIENCE

Executive/Personal Assistant Jan. 2016 – Present

Helping clients achieve and maintain goals pertaining to their business and personal lives.

Volunteer efforts while seeking full time employment Dec. 2014 - January 2016

KPMG, Senior Adminirative Assistant (InSync Staffing) Oct. 2013 - Dec. 2014

HABITAT FOR HUMANITY, Office Coordinator March 2013 – September 2013

CARDTRONICS, Exec. Assistant/Technical Analyst (Ajilon Prof.Staffing) Jan.-Feb., 2013

•Support Executives, Presidents, Senior Vice Presidents, Partners-, Senior Managers, Executive Directors and Managing Directors.

• Presentations for team to present to clients and potential clients.

Calendar management, filing and creating files, Powerpoint presentations, event coordinator, special projects, certification renewals. Input timesheets, reconcile expenses, invoices and reporting.

• Maintain executive group calendar, contacts, schedule meetings on and off-site, travel arrangements including passports with heavy domestic and international travel. Reserving conference rooms and ordering food and setup for lunches and celebrations.

GREATER HOUSTON CONSULTING & TAX 2003, 2004, 2010-2012 full time

Executive Administrative Assistant 2005 – 2010 seasonal

Support President, Office Manager and Senior Tax associates and assisted clients with documentation and scheduling, memorandums and highly confidential information. Accounts Payable and Receivable, invoicing all clients, payroll, setup and input payroll for clients. Printed refund checks assisted with e-filing. Financial recovery and tracking.

Writing quick reference manuals, technical writing and filing corporate and individual extensions.

Utilized excellent command of English grammar, spelling, and punctuation to prepare complex documents, presentations, proposals, and legal instruments.

CHICAGO BRIDGE & IRON Feb. 2006 – Apr. 2009

Senior Project Administrator

Managed a team of 108 engineers with directives from upper management and client.

Supported executive group calendar, contacts, schedule meetings on and off-site, travel arrangements including passports and international travel, business and work visas. Adeptly handled incoming communications and respond to internal & external requests for information, communicate information to upper management, site, clients, and staff.

Expense Reports and Accounts Payable processing in proprietary software.

Managed multiple interactions with various levels of the organization and outside the immediate organizational unit. Support Project Director and Project Manager and assist with job acclimation, procurement, structure PowerPoint decks for client and team.

Review technical documentation on processes and rewrite for manual update, and set up filing and database.

Received numerous awards structuring team activities and team safety contests and awarding the champions.

TECHNOLOGY SUMMARY

Microsoft Office Suite 2003- 2013

EasyAcct

Sharepoint

Intuit ProSeries

QuickBooks

Lotus Notes & Microsoft Outlook

SAP

SQL *Menu 5.0 Security

GroupWise

Keystone (Mortgage application)

Typing 65 wpm

Data Direct Explorer

Oracle Financial Apps

E-Forms Workstation

Oracle / Novistar Energy (GUI)

Oracle Discoverer (Administrator and End User Layer)

EDUCATION

Wharton County Junior College Bachelors of Computer Science (currently attending)

Houston Community College

Baylor College of Medicine (Certificates)

ORACLE University (Certificates)

Pulaski County Technical College (Accounting and Data Processing Certification)

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