Executive Assistant Administrative

Sandra Fowler

*** ****** ******, *****, ** 917-***-**** **********@*****.***

Experience

Apr. 2016 – Oct. 2016

LevelUP (Temp Agency) – Assignment: Rabobank –Markets & Treasury Group/ New York, New York

Executive Assistant

Worked with traders in varies groups: Capital Markets, Syndications, Sales, Research & Business Development, Financial Institution, Treasury and Securities.

(40 traders)

Scheduled and post calendar: lunch and staff meetings. Contract venues for events.

Booked travel reservations, via Axiom. Booked internal conference rooms.

Processed expenses and invoices via PayMe.

Compiled weekly manager’s vacation schedule and distribute completed schedule to the managers.

Print and bind documents, (binding machine). Scanned, print and copy confidential documents.

Processed Access forms to obtain building and floor passes.

Overnight packages, via Federal Express.

Utilized catering service for breakfast and lunch meetings.

Ordered supplies and business cards.

Sept. 2015 – Jan. 2016

Solomon Page (Temp Agency) – Assignment: Avenue Capital Group / New York, New York

Executive Assistant

Worked closely with Senior Managing Directors, Managing Directors and Senior Vice Presidents.

Calendar: scheduled staff and client meetings, post travel details, lunch meetings and other pertinent information.

Screen calls, scanned, print and copy confidential documents.

Booked reservations, catering for meetings, filing, and telephone coverage.

Scheduled meetings, update and maintained client contact information via, Outlook; meet and greet clients.

Processed expense reports, via Necho; submit receipts and documents to CIGNA.

Track and certify client information, bi-weekly. Update client information via, Excel.

Scheduled meetings, conference calls, due diligence meetings (internal and external).

Sept. 2006 – April 2014

BNY Mellon (formerly The Bank of New York Mellon) / New York, New York

Senior Administrative Assistant

Worked closely with Vice Presidents, Managing Directors, Managers and Direct Reports

Global Client Management – Business Development Initiatives; Events; Operations and Investment Management & Insurance Division.

Typed memos, merged letters, addresses; typed and print nametags, nameplates via Microsoft Word.

Managed calendar: posted client and staff meetings, conference calls, travel reservations and vital information.

Booked domestic and international travel, hotel reservations via American Express Travel Agency.

Processed expense reports via Peoplesoft, vendor invoices via Catalyst/SourceNet.

Updated client contact information and booked conference rooms via Outlook.

Client conference events: preparation of nametags, nameplates, via Microsoft Word. Tracking responses utilizing spreadsheet via Microsoft Excel.

Create and update Organizational charts (domestic/international) via Powerpoint.

Research revenue information via CPE: retrieving revenue from the parent and orphans companies.

Send and receive UPS packages using UPS Campus Ship web-based system.

Processed building orders for repairs and maintenance via, Workspeed.

Ordered supplies and business cards via, SMARTWORKS & EWAY.

Responsible for Business Continuity Call Tree Test: send email to employees along with instructions.

Sporting/Client events: The Economic Club of New York – responsible for distribution and tracking invites for respective clients. Posted data on spreadsheets. Tracked and disseminate sporting tickets for each department. Submit necessary forms to access tickets. Consolidated and created invites for client events via Cvent.

Responsible for weekly client meeting schedules, (received scheduled client meetings for the following week from executives and distribute list to senior management).

2001-2006 – Varies positions with several Temp Agencies: Infinity Consulting Group, Network & Company and Kelly Services

Jan. 1974 – Dec. 2000

Merrill Lynch

Supported Financial Analysts in different sectors, such as, Healthcare, the Food Industry and worked closely with the Director of Research. Calendar maintenance, scheduled meetings, conference calls, booked travel and hotel reservations, typed research reports, memos, letters, input data on spreadsheets (company reported earnings). Processed expense reports, monitored restricted stock list and submitted forms for new IPO’s, ordered supplies and worked with obtaining client information for the Consumer Analyst Group of New York (CAGNY) yearly conferences.

Education

1974 Baruch College New York, NY

Skills: Lotus Notes, Cvent, CPE, and Microsoft: Word, Outlook, Excel and PowerPoint.

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