Executive Assistant Office

Lea J. Hyjek-Schwartz

Executive Assistant

San Diego, CA 92131 619-***-**** *******@*******.***

Qualifications Summary

l Accomplished executive assistant offering 20 years of administrative

experience reporting to a President and other top executives.

l Consummate professional dedicated to making the lives of busy executives

easier. Serve as an effective gatekeeper; prepare well-researched and

accurate documents; manage busy calendars; and efficiently handle daily

office task

l Proficient user of MS Office (Word, Excel, PowerPoint, and Outlook).

ACT, M360 Database

Professional Experience

Executive Assistant, March 2012 - April 2013 Washington Biotechnology and

Biomedical Association Non Profit Trade Association seattle, WA

l Provided administrative and business support to the President and other

members of the executive management team

l Performed administrative tasks such as managing calendars, booking both

domestic and international travel, preparation of correspondence,

presentations and expense reports

l Acted as a liaison between the President, board members, executives,

staff, association members and purchasing partners

l Provided staff support (meeting preparation, scheduling, agendas and

materials, logistics) to the board of directors and various board

committees

l Event coordinator of volunteers for various events including the LSINW

Conference and Governor's Summit, catering, logistics, event and

presentation materials and event set-up/breakdown

l Maintained and updated contacts in outlook and M360 database

l Maintained office equipment, distribute mail, order office and kitchen

supplies and answered phones

Executive Assistant, August 2007 - February 2012 Forward Ventures

Venture Capital

San Diego, CA

l Supported Managing Partners and Director of Finance and Administration

l Responsible for the Partner's professional schedule of appointments and

meetings including scheduling consultants

l Arranged extensive travel plans both domestic and international,

including obtaining visas and passports through the various agencies,

schedule coordination and preparation of all travel itineraries

l Planned and coordinated on and offsite meetings including all special

events

l Served as the primary contact for all personal professional contacts in

addition to maintaining and updating outlook and the ACT database

l Performed miscellaneous administrative tasks including preparation of all

correspondence, presentations, expense reports and other related duties

l Maintained office equipment, office and kitchen supplies, answered

phones, and maintenance requests

Executive Assistant, May 2005 - July 2007 Lakeside Capital Partners

Real Estate Development and Investment Burbank, CA

. Assistant to the CEO, President and COO

. Responsible for the administration and reconciliation of the Partner's

personal and professional schedule of appointments and meetings

. Arranged extensive travel plans, including schedule coordination and

preparation of all travel itineraries

. Established and maintained confidential files and records

. Administrative tasks including preparation of all correspondence,

presentations, expense reports and other related duties

Executive Assistant, June 1999 - May 2005 Aurora Capital Group Private

Equity

Los Angeles, CA

. Assistant to the President & Co-Founder, Vice President and Associates

. Maintained and updated company database

. Coordinated all domestic and international travel for both personal and

professional for the President, Vice President, Associates, Analysts and

other high level executives

. Handled logistics for all meetings held both on-site and off-site for the

company

. Performed administrative tasks including preparation of all

correspondence, presentations, expense reports, filing, scheduling

Executive Assistant, January 1997 - June 1999 Riffenburgh and Associates

Fundraising and Event Planning Los Angeles, CA

. Direct Major Donor Solicitation

. Engaged in extensive prospecting for potential contributors and event

sponsors

. Identified and solicited potential donors

. Special event planning coordination and event management including

Senatorial & Presidential events

. Coordinated logistics between the Democratic Senatorial Campaign

Committee and the White House, the Secret Service, U.S. Senate offices,

Senate campaigns and Administration officials for specific events

. Managed the activities of interns and volunteers for phone banking and

event assignments

. Prepared budgets for events and regulated event-related expenditures

. Developed correspondence programs and wrote letters to solicit and thank

donors

. Scheduled meetings and interfaced with Senators when they would travel on

the West Coast

. Managed all daily office operations including maintained and updated

donor database and billing of services and expenditures for all clients

Previous experience includes administrative assignments for Westfield

Corporation, Los Angeles, CA (May through December 1996) and Vorys Sater

Seymour and Pease, Washington, DC (April 1989 through May 1996).

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