Administrative Assistant High School

CYNTHIA DAVIS

Post Office Box *** - *** Kings Avenue

Bishopville, South Carolina 29010

**************@*****.***

803-***-**** (Home) 803-428-

**** (Cell)

JOB OBJECTIVE:

To obtain a career with an aggressive organization that will allow

utilization of my skills, training and education.

EDUCATION/TRAINING:

1999 Ashworth College

Norcross, Georgia

Bookkeeping and Accounting Diploma with Honors

1980 Kershaw County Vocational Center

Camden, South Carolina

General Clerical Certificate

1977 Ashwood Central High School

Bishopville, South Carolina

High School Diploma

PROFESSIONAL EXPERIENCE:

July 1980 - June 2010 Lee County School District

Bishopville, South Carolina

Position: Administrative Assistant

to the Principal

July 2010- June 2012 Position: Secretary/Bookkeeper

Job Descriptions Attached

COMPUTER AND OFFICE SKILLS:

. Efficient in Microsoft Office Word/PowerPoint/Excel/Access/Publisher

. Office Professional Training in Business Writing,

Organizational/Human Relation Skills

and Time Management

. eChalk Web Page Training

. Power School Training

. Novell GroupWise Training

. Osiris/SASI-XP Training

. WordPerfect

. Lotus 1-2-3

. Operate a variety of equipment such as computer, printer, typewriter,

copier, fax machine,

adding machine, two-way radio (walkie talkie), telephone, etc.

PERSONAL SKILLS:

. Easily establishes rapport with supervisors and co-workers

. Excellent communication and problem solving skills

. Proven ability to prioritize and complete multiple tasks

. Typing Test Certification through SC Works - 55 WPM

REFERENCES:

Available upon request

JOB DESCRIPTION: (Administrative Assistant to the Principal)

. Takes and transcribes dictation of various types, including

correspondence, reports, notices and recommendations

. Obtains, gathers and organizes pertinent data as needed, and puts it

into usable form

. Receives and routes incoming mail, pulling items to be handled by the

Discipline Secretary/Receptionist and forwarding the rest to the

principal or subordinates

. May act as office receptionist, answering the telephone, greeting,

announcing or routing visitors

. May order and maintain supplies as needed

. Performs any bookkeeping tasks associated with the specific position

. Assists in expediting the work of the office including such matters as

shifting clerical subordinates to take care of fluctuating work loads

. May assemble and summarize information from files and documents in the

office or other available sources for the principal's use on the basis

of general instructions as to the nature of the information needed

. Keeps principal's calendar by scheduling appointments and conferences

with or without prior clearance, based on principal's preference

. Operates office equipment such as calculators, duplicators, computer

terminals, word processors, etc.

. Composes letters and memoranda without dictation

. Coordinates the EMMA System

. Coordinates CSI for faculty and staff absentee forms

. Performs related duties as required

. Coordinates the distribution of student parking permit/lot

. Coordinates publication of weekly and monthly calendar of school

activities/events/marquee

. Assumes other duties as assigned by the principal

JOB DESCRIPTION: (Secretary/Bookkeeper)

. Prepared, analyzed and reconciled financial accounting reports and

data for the review of district administration, and state and federal

agencies.

. Processed a variety of forms and reports to ensure proper and complete

accountability of funds. Examined and checks documents for conformity

with district policies and federal and state laws and regulations.

. Computed and verified bills for service, invoices, purchase orders

and/or other data for accurate recording and processing; processes all

accounts receivable and payable; receives, records and deposits cash

receipts; disburses and mails checks; balances accounts; reconciles

vendor statements; and performs other general bookkeeping duties as

required.

. Assisted school personnel with Student Activities accounts and

department heads with general budget information.

. Performed year-opening and year-end-closing procedures.

. Performed computer data entry to record, update and retrieve

department information and to prepare spreadsheets, reports and

correspondence.

. Performed general clerical and secretarial work as necessary,

including but not limited to answering the telephone, typing reports

and correspondence, copying and filing documents, processing daily

mail, scheduling appointments, ordering supplies, etc.

. Received, reviewed, prepared and/or submitted a variety of documents

such as billing invoices, packing slips, checks, insurance forms,

payroll roster, purchase orders, check and deposit registers, ledgers,

annual reports, memos, correspondence, etc.

. Operated a variety of equipment such as a computer, printer,

typewriter, copier, fax machine, adding machine, two-way radio,

telephone, etc.

. Interacted and communicated with departmental supervisors and co-

workers, district department heads and employees, state and federal

agency representatives, IRS, vendors, etc.

. Managed the copy machines to include but not limited to inputting

copier codes for staff

. Assumed other duties as assigned by administrator

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