Administrative Assistant Management
Resume:
Norma Patrick
Email: *********@********.***
Address: ***** **** ******
City: Castro Valley
State: CA
Zip: 94546
Country: USA
Phone: 925-***-****
Skill Level: Senior
Salary Range: $60,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
NORMA PATRICK
*************@*******.***
SUMMARY
* Professional Administrative Assistant with over 10 years experience supporting C-level executives.
* Assertive, detail oriented, highly diversified self-starter.
* Results driven people person with strong written and verbal communication skills, commitment to excellence and a can-do attitude; working well under pressure and in a fast-paced environment.
* Adept at handling multiple projects simultaneously.
* Decisive and organized with strong problem-solving skills.
* Proactive and skilled at anticipating and supporting needs.
* Adept at proofing and editing, well-versed in rules of grammar, spelling and punctuation.
* Comfortable communicating one-on-one or in larger groups.
* Strong verbal communicator, on the phone and in person.
* Excellent team player, also comfortable working independently.
* Discreet and diplomatic.
* Ability to mesh with a wide range of personalities.
SKILLS
* MS Office, Outlook, Word, Excel, PowerPoint, Upshot, MS Visio, OrgPlus, Act, Photo & Blackberry, MS SharePoint, Oracle
EDUCATION
* HS Diploma- Balboa High School, San Francisco, CA (completed)
* City College of San Francisco- (30 units completed)
EXPERIENCE
Solera Holding Inc., TX
10/10 - 12/12
Executive Administrative Assistant, Support to SVP of Corporate Global Human Resources
* Inter-company and business correspondence
* Management of confidential information
* Extensive domestic and international travel, flight, ground transportation, hotel, restaurant reservations, rental car or car service, itinerary creation
* Contract management
* Budget administration
* Meeting and event planning
* Customer inquiry, delegation and follow-up
* Material preparation for board meetings, presentations and training sessions
* Weekly reports; Heavy scheduling and calendaring of meetings and appointments
* Expense report processing
* Administration of telephone systems
* Supervision of computer and office equipment functionality
* Updating and maintenance of databases
* Bank verifications; Hotel rate negotiations; Recruiting; Telephone interviews; New employee processing
* Prepared Organization charts; Set up and maintenance of file storage systems Implementation of general office procedures
Audatex, A Solera Company, San Ramon, CA
7/07 - 10/10
Executive Administrative Assistant, Support to VP of Finance, Americas
* Inter-company and business correspondence
* Management of confidential information
* Extensive domestic and international travel, flight, ground transportation, hotel, restaurant reservations, rental car or car service, itinerary creation
* Contract management
* Budget administration
* Meeting and event planning
* Customer inquiry, delegation and follow-up
* Material preparation for board meetings, presentations and training sessions
* Weekly reports; Heavy scheduling and calendaring of meetings and appointments
* Expense report processing
* Administration of telephone systems
* Supervision of computer and office equipment functionality
* Updating and maintenance of databases
* Bank verifications; Hotel rate negotiations; Recruiting; Telephone interviews; New employee processing
* Prepared Organization charts; Set up and maintenance of file storage systems Implementation of general office procedures
Xign Corporation through Dynamic Office & Accounting Solutions, Pleasanton, CA
10/06 - 7/07
Executive Administrative Assistant, Support to Legal Counsel, CFO and Controller
* Inter-company and business correspondence
* Management of confidential information
* Extensive domestic and international travel, flight, ground transportation, hotel, restaurant reservations, rental car or car service, itinerary creation
* Contract management
* Budget administration
* Meeting and event planning
* Customer inquiry, delegation and follow-up
* Material preparation for board meetings, presentations and training sessions
* Weekly reports; Heavy scheduling and calendaring of meetings and appointments
* Expense report processing
* Administration of telephone systems
* Supervision of computer and office equipment functionality
* Updating and maintenance of databases
* Bank verifications; Hotel rate negotiations; Recruiting; Telephone interviews; New employee processing
* Prepared Organization charts; Set up and maintenance of file storage systems Implementation of general office procedures
Heejin Kim, Alamo,CA (Former owner of Innovative Mortgage Solutions)
8/05 - 9/06
Executive Administrative Assistant, Support to Owner
* Continued supporting this owner, Heejin Kim, after the business was sold (Innovative Mortgage solutions) in the same capacity
Innovative Mortgage Solutions, San Ramon, CA
12/03 - 8/05
Executive Administrative Assistant, Support to Owner
* Inter-company and business correspondence
* Management of confidential information
* Extensive domestic and international travel, flight, ground transportation, hotel, restaurant reservations, rental car or car service, itinerary creation
* Contract management
* Budget administration
* Meeting and event planning
* Customer inquiry, delegation and follow-up
* Material preparation for board meetings, presentations and training sessions
* Weekly reports; Heavy scheduling and calendaring of meetings and appointments
* Expense report processing
* Administration of telephone systems
* Supervision of computer and office equipment functionality
* Updating and maintenance of databases
* Bank verifications; Hotel rate negotiations; Recruiting; Telephone interviews; New employee processing
* Prepared Organization charts; Set up and maintenance of file storage systems Implementation of general office procedures
Albert D. Seeno Construction Company, Concord, CA
10/01 - 10/03
Executive Administrative Assistant, Support to Owner, CFO and Others
* Inter-company and business correspondence
* Management of confidential information
* Extensive domestic and international travel, flight, ground transportation, hotel, restaurant reservations, rental car or car service, itinerary creation
* Contract management
* Budget administration
* Meeting and event planning
* Customer inquiry, delegation and follow-up
* Material preparation for board meetings, presentations and training sessions
* Weekly reports; Heavy scheduling and calendaring of meetings and appointments
* Expense report processing
* Administration of telephone systems
* Supervision of computer and office equipment functionality
* Updating and maintenance of databases
* Bank verifications; Hotel rate negotiations; Recruiting; Telephone interviews; New employee processing
* Prepared Organization charts; Set up and maintenance of file storage systems Implementation of general office procedures
Lightspeed Interactive, Pleasanton, CA
6/00 - 10/01
Executive Administrative Assistant, Support to CEO, CFO, Senior VP of Sales & Marketing and Controller
* Inter-company and business correspondence
* Management of confidential information
* Extensive domestic and international travel, flight, ground transportation, hotel, restaurant reservations, rental car or car service, itinerary creation
* Contract management
* Budget administration
* Meeting and event planning
* Customer inquiry, delegation and follow-up
* Material preparation for board meetings, presentations and training sessions
* Weekly reports; Heavy scheduling and calendaring of meetings and appointments
* Expense report processing
* Administration of telephone systems
* Supervision of computer and office equipment functionality
* Updating and maintenance of databases
* Bank verifications; Hotel rate negotiations; Recruiting; Telephone interviews; New employee processing
* Prepared Organization charts; Set up and maintenance of file storage systems Implementation of general office procedures
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