Manager Project

Norma Magallanes

Email: *********@********.***

Address: **** * **** *****; #340

City: Chicago

State: IL

Zip: 60608

Country: USA

Phone: 312-***-****

Skill Level: Experienced

Salary Range: $100,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Norma G. Magallanes

1033 W 14th Place, #340 * Chicago, Illinois 60608 * 312/961-4950

E-mail: ***************@*****.***

PROFILE

Financial management professional with reputation for attacking and resolving problems and issues, and vast experience within advertising industry. Extensive background in managing and coaching people, conducting and participating in internal and client audits, and integral member of teams integrating acquisitions into company-wide shared service platforms. Also an integral member of the team involved in our parent company`s corporate bankruptcy and its emergence. Expertise in all areas from job ledger maintenance and item entry through monthly closing procedures.

PROFESSIONAL EXPERIENCE

UPSHOT MARKETING, INC, Chicago, Illinois 2005-2012

A privately owned Chicago based full service agency specializing in Consumer, Shopper and B2B marketing.

Sr. Director, Finance, 2005 - 2012

An integral member of the finance group reporting directly to the CFO, managing day to day operations including cash management; receivables & disbursements, revenue recognition, client billing, client and internal audits, project analysis and month-end close. Managed A/P clerk, office manager and receptionist.

* Managed cash applications. Posted daily cash receipts including client and general admin.

* Processed cash disbursements. Approved and coded vendor invoices, generated and audited weekly check run and executed wire transfers.

* Responsible for creating and managing all client and general admin projects on our job ledger system.

* Processed all client retainer and project billings operating under SOX compliance. Created and managed all retainer contracts in job ledger system.

* Conducted client project analysis meetings. Met with respective client account team members to review individual project status for all open and active projects; review of labor and hard costs. Insured projects were within client approved estimates. Executed any necessary labor or hard cost transfers or adjustments.

* Processed and audited all bi-monthly employee expense report reimbursements insuring company guidelines were observed.

* Involved in monthly close process with CFO and client account team lead by reviewing projects and determining project revenue recognition based upon -percent to complete-, posted various month-end journal entries accruing or deferring revenue and or project expenses. Reconciliation of balance sheet accounts.

* Managed client and internal audits. An integral member of team responsible for supplying schedules, client approved estimates, job analysis, explanations to respective client/internal audit team.

* Participated in various areas of our parent company`s bankruptcy proceedings from the initial bankruptcy filing to the company`s settlement and its final emergence of bankruptcy.

* Participated as an integral member of the team responsible for transitioning all backroom financial operations from the parent company to the local office prior to the corporate shutdown.

LEIGH COMMUNICATIONS, INC, Chicago, Illinois 2002-2005

Publishers of -Today`s Chicago Woman- Magazine. A Premier publication for and about professional women serving the Chicago and select suburban areas.

Vice President of Operations, 2002 - 2005

Second in command to the president, this position covers vast areas of day to day operations including implementing and enforcing the operating procedures of the company, circulation and distribution, sales, accounting and personnel/benefit administration.

* Handle trafficking and billing of monthly advertising in TCW magazine.

* Process payroll, commission and expense reimbursements for staff. Process bi-weekly payroll taxes and filing of quarterly federal tax returns, state tax returns and employer`s contribution and wage reports.

* Monitor inventory balances, accounts receivable and accounts payable accounts.

* Monthly reconciliation of cash and barter accounts. Work closely with accountant on monthly and year-end closing.

* Manage circulation and distribution; work with independent distributor; Audit Bureau of Circulation annual audit review; maintain updated subscription and comp lists.

FCB WORLDWIDE, Chicago, Illinois 1983 - 2001

Worldwide advertising agency: Chicago office with annual billings exceeding $1.4 Bn. from over 30 major clients' relationships.

Finance Manager, 2000-2001

Trained, motivated, coached, and evaluated team of three. Managed day-to-day operations including close monitoring of inventory, accounts receivables, and revenue. Reported to Finance Director.

* Perceptively recruited, motivated, and trained group of three into newly developed Account Business Manager program.

* Monitored out-of-control balances in accounts receivables and inventory to reduce interest charges on excess working capital.

Collected $1.5 million in 120+ day past due receivables (from previous administration) by visiting client, working through discrepancies, and negotiating payment program to recover full amount.

* Identified inefficiencies and implemented new Account Business Manager teamwork program that resulted in reduction of inventory and accounts receivable balances by 50%.

* Solicited continually as expert in financial systems and problem solving, and to assist in projects.

Financial System Specialist, 1998-2000

Maintained, upgraded, and implemented financial, purchasing and in-house studio systems. Appointed to lead team in transitioning heavily co-op and field marketing client from FCB/Chicago to FCB/Los Angeles. Trained client service and finance personnel on day-to-day systems operations. Reported to VP of Office Operations.

* Key role on team selected to transition accounting and client services systems related to acquisitions of MGR (Connecticut-based) and CM Partners (Chicago-based) agencies to assure minimum cost and maximum use of shared service platforms.

Managed conversion of job ledger, and monitored and trained consolidated staff on new DataTech systems pursuant to acquisitions.

* Led FCB/Chicago-based team of three in transition of heavily based co-op and field marketing production Taco Bell client to FCB/Los Angeles.

Successfully transferred responsibilities and trained newly appointed LA Team on managing intricacies of Taco Bell account.

* Collaborated in conversion of FCB/Chicago in-house print studios from manual to automated system to integrate with shared platform, allow better monitoring of use of expensive outside print sources, and improve -profitability- of internal resource.

Successfully introduced and implemented DataTech automated system that resulted in more accurate accounting of studio personnel time and production output.

* Recruited to spearhead FCB nation-wide system conversion to upgraded shared services platform, replacing inefficient, expensive, off-line systems maintained at individual offices.

Recruited to and oversaw task force responsible for FCB/Chicago job ledger conversion.

* Exceptional contribution and performance on Data-Tech conversion earned promotion and new project responsibilities.

Production Manager/IOS Supervision, 1991-1998

Assisted accounting manager with day-to-day client operations. Managed, trained, and evaluated group of six individuals in client billing and vendor paying in print, broadcast, talent, and research areas. Responsible for expediting -major- client monthly billing tapes and FTPs in timely manner as dictated by client.

* Participant in introductory application for FCB and conversion of Chicago office from Donovan Data Systems accounting and client management package to new Data-Tech system.

* Conceived and implemented procedure to improve cash flow by ensuring project spending approvals secured and cash collected on all -first-half- production costs prior to vendor payment.

* Assisted in implementing DataTech p.o. processing system.

Trained both Client Services and Finance personnel, resulting in more accurate monitoring of client-approved project spending.

Production Accountant, 1983-1990

EDUCATION

ROBERT MORRIS UNIVERSITY, Chicago, IL

Associate Degree in Accounting, 1983

4.00 GPA, Dean`s List

HOLY NAME CATHEDRAL, Chicago, IL

Diploma, 1982

Honor Student

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