Sales Administrative Assistant

Amanda Alegado

Email: *********@********.***

Address: **** ******* ******

City: San Francisco

State: CA

Zip: 94116

Country: USA

Phone: 415-***-****

Skill Level: Experienced

Salary Range: $50,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Amanda Alegado

Phone: 415-***-****

Email: ********@*********.***

2057 Vicente Street

San Francisco, CA 94116

SUMMARY:

An Administrative support professional with experience in various banking and corporate sectors. Executive and operational support experience includes heavy calendaring, communication and coordination with top level executives, all levels of internal staff and suppliers. Handle domestic and international travel arrangements, word-processing, database and records management, expense reporting, research, and event coordination.

Abilities:

Excellent communicator at all levels of management, detailed oriented, responsible and reliable. Attention to detail with a high level of accuracy. Possess strengths in problem solving and analytics. Enjoy working in a team environment, ultimately striving to deliver superior results.

EXPERIENCE:

07/2012 to current: Bank of the West, Legal Department supporting Chris Balls legal staff, SF, CA

Executive Administrative duties: Temporary Assignment until Dec 31, 2012

Handles the daily administrative duties supporting 4 legal staff attorneys, monitors deadlines and follows up on pending legal matters and coordinates meetings

Interacts and researches issues with various bank executives on legal matters

Compiles statistics, gathers, analyzes and summarizes data for projects and reports

Composes legal engagement letters for REID, Personnel and other litigation matters

Organizes and maintain files in DM, E Counsel, correspondence records, and other legal documents

12/2011-07/2012: SunTrust Bank, formerly known as CSI Capital Wealth Mgmt Division, SF, CA

Executive Administrative duties:

Complex calendaring and meeting coordination using Outlook handling some of our largest wealth management clients

Handle heavy incoming communication (phone/mail) from high level executives clients and respond as appropriate

Handle legal correspondence for attorneys at the firm, process and file all legal documents for clients

02/2011 to 12/31/2011: Executive Administrative Assistant for 9-12 Investment Bankers, Credit Suisse,

San Francisco, CA

Complex calendaring and meeting coordination at times in multiple time zones using Outlook

Handle heavy incoming communication (phone/mail) from high level executives and respond as appropriate

Travel planning with attention given to personal preferences including: flight booking, hotel booking and itineraries. International travel experience with knowledge of cross border policy and Visa processing and expense reporting processing

Provided suggested prioritization of scheduled and un-scheduled meetings and events, and arrange personal appointments as needed

Event and meeting preparation to include offsite client closing meetings. Assist with Audio Visual and presentation materials. Catering and also hotel accommodations for large groups

AMANDA ALEGADO Page 2

08/2010 to 03/2011: Adecco (Contracted to various finance and administrative assistant assignments)

12/2011-03/2012 - SunTrust Bank, Wealth Mgmt Division, SF, Office Admin duties

11/2010-02/2011 - Wells Fargo, SF, Exec Admin to SVP Technology Group - Exec Admin duties

10/2010-11/2010 - JDRF, SF, - General Non-profit group financial reconciliations of funds

09/2010 - UNCF, SF, - General Administrative duties and marketing calls

08/2010-09/2010 - Constellation Wines, SF-Analysis of inventory and Front Desk cover

01/2007-11/2010: Action A/V, San Francisco, Owner, Audio, Corporate Video, Recording Studio

Handle all purchasing of recording studio equipment, install and test

Provide leadership, training and planning to recording engineer students covering audio principles

Oversight of companys sales, marketing and finance matters

06/2006-08/2007: Trilliant Networks - Executive Assistant to CEO, President, Redwood City, CA

Managed daily workflow assisting the CEO/President with managing complex calendar, telephones, board and department meetings, expense reports, files and international/domestic travel arrangements

Provided additional support for travel and meetings to VP Systems and VP Marketing

Assisted with presentations and meeting materials, including large SMART METER marketing shows

Maintained budget tracking spreadsheets using Excel, Access for companies performance

Regularly handled critical and highly sensitive and confidential matters

Acted as liaison to executives direct reports and their staff

Coordinated all new employee on-boarding facilitation

Oversaw and coordinated all space planning and leases with property management firms

Maintained inventory of all office equipment, supplies, purchase as necessary and manage budget

Consolidated information for executives planning and annual focus review process

Other responsibilities including special projects as required, increasing the professional effectiveness and efficiency of the CEO/President and overall team

09/2001-05/2006: ATT Wireless, Cingular Wireless, Executive Assistant to SVP, VPs of Global Sales, SF

Managed daily workflow assisting three regional SVPs with managing complex sales calendar, telephones, department meetings, expense reports, files and travel arrangements

Coordinated Global Sales events with clients, approx. 8 per year

Assisted with presentations and meeting materials

Maintained all Sales reports weekly and monthly, assisted in developing budget/variance analysis reports

Regularly handled critical and highly sensitive and confidential matters

Maintained all supplies and wireless equipment needs for division

07/1999-09/2001: Cellular One, ATT Wireless Finance Manager, Customer Loyalty Division, Marketing,

SSF, CA

Managed and developed customer loyalty programs

Oversight of Churn Management, including all financial forecasts and financial feasibility analysis

Spearheaded churn initiatives and created training programs for front line personnel to execute

Assess financial operational risks and opportunities based on key performance drivers

AMANDA ALEGADO Page 3

Develop and deliver all churn reporting, finance reports to enhance internal controls and drive down Churn

Developed financial reports to assess distribution mix and profitability of sales trends

Worked with Oracle financials and all customer transaction data base systems

02/1998-07/1999: Air Touch Wireless, Financial Accountant, Finance Division, Walnut Creek, CA

Oversee company-wide balance sheets for four markets

Processed accounting journals on Oracle General Ledger

Administer month-end close, reconcile and certify all balance sheet accounts

Prepare variance analysis of 4 cellular markets

Developed operational procedures for corporate accounting processes

08/1994-07/1997: Charles Schwab Cash Accounting Manager, Finance Division, San Francisco, CA

Managed company wide bank reconciliation operations for 3 billion monthly cash flow

Worked on finance projects collaborating with other finance groups developing tighter accounting controls

Re-engineered bank reconciliation process thru automation and consolidation of all banks world-wide, achieving a 1.5m savings in bank fees annually

Reconcile and process journal entries to Pro-Business for all domestic and international payroll

Prepared financial reports as needed weekly and monthly

Directed staff of 10-12 accounting professionals

1987-07/1992: Chief Financial Officer, First Metropolitan Credit Union, Finance/Accounting, Concord, CA

Managed day to day financial operations for the credit union including the mortgage and financial planning divisions

Re-engineered entire branch networks to only include the profitable sites

Participated with Patelco FCU deploying the first ATMs in Sun Valley Mall and Costco

1976-07/1987: Controller, VP, Wells Fargo Bank (merger Crocker Trust Company), San Francisco, CA

Managed day to day financial operations for the business services groups of the bank (i.e.: payroll/stock transfer) Managed all cash management functions including economic rates forecasting

Prepared all financials for the monthly board meetings

Directed staff of 15 accounting professionals

EDUCATION:

City College of San Francisco Accounting Courses

University of Colorado - Credit Union Financial Management School

Louisiana State University - Commercial Lending Banking School

PERSONAL DEVELOPMENT:

Member of the Advisory Board of Directors, City College EOPS, San Francisco, (Resigned 2009)

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