Assistant Personal

Location:

United States

Posted:

February 12, 2013

Contact this candidate

Resume:

Mobile: 075**-******

*********@*****.***

Skills & Hobbies

Seeking a personal assistant position

supporting C-level executives. With

over seven years of experience, I

have learned how to be resilient and

multi-task to drive results as

directed within defined deadlines.

My extensive media work has further

polished my professional and

interpersonal skills. As a highly

organized person, I enjoy being

proactive, and working as a team

player. I thrive in fast paced, ever

changing, and dynamic

environments with intense time

pressures. Great teams inspire me.

PERSONAL ASSISTANT - Contract

Palo Alto Investors, California, U.S. / Apr. 11 Mar. 12

Supported the Founder of a Hedge Fund based in Santa MonicaArranged extensive international/ domestic travel, including private jet; Reduced company travel expenses by identifying cost-effective travelManaged two properties in Santa Monica, and third property in Portola Valley; Constantly re-evaluated expenses to cut unnecessary costsManaged day-to-day operations of properties, ready and capable to take on several roles as needed; Supervised six staff; Developed relationships with a variety of third party vendorsPayroll for all staff and venders; Prepared expense reportsAdministrative support during off-site board meetingsOrdered supplies, maintained cars and office equipmentUsed project management skills on a daily basis

PERSONAL ASSISTANT

Stanford University, California U.S. / Aug. 10 Apr. 11

Performed all administrative duties plus project support for two heads of department, and six AnesthesiologistsAssisted doctors with internal dashboard websiteResearched articles, and references for doctorsPrepared PowerPoint, Excel, Word documents, resumes and formal lettersOrdered gifts for staff and organized staff holiday partiesArranged off-site lectures with catering for doctor s lecturesManaged contact lists for faculty, fellows, residence, and administration staff for the departmentScreened all calls to Doctors; Managed the workspaces including organization, ordered supplies and food, maintained conference rooms, and office equipmentManaged conference room calendars

PERSONAL ASSISTANT

Westcoast Children s Clinic, California U.S. / May 09 Aug. 10

Supported Executive Director, CFO and management team of clinic providing psychotherapy to foster children and their families, with over $10 million annual revenueScheduled Board of Director, Committee, and other key meetingsCoordinated and prepared PowerPoint presentation for Board of Director meetings and monthly management meetingsManaged business and personal travelHandled highly confidential HR information with sensitivity and diplomacyManaged extremely busy and complex daily calendars for Executive Director and CFO of business/ personal appointments using Google AppsAssisted executives to be on time, organized and briefed on all meeting materials (attendees, agenda, speaking points and background)Ordered gifts for staff; Arranged off-site trainings and catering for management meetingsManaged fundraising drive and databasePrepared expense reports for Executive Director and CFOScreened all calls to Executive Director and CFO

PERSONAL ASSISTANT / OFFICE MANAGER

Archangel, California U.S. / Jan. 06 May. 09

Provided high-level administrative support to PresidentManaged overall day-to-day operations of the office and was resilient in multi-tasking, as neededSupervised support staff; Developed relationships with a variety of third party vendorsSupported President to be on time, organized and briefed on all meeting materials (attendees, agenda, speaking points and background)Prepared bi-weekly time, expense and travel reports; Managed invoicing and billing processManaged extensive domestic and international travel for the PresidentHandled highly confidential information with sensitivity and diplomacyManaged daily calendars and scheduling of business/ personal appointments using OutlookLiaised between executives, visiting clients, internal and external constituenciesOrdered office supplies and supervised office/ kitchen maintenance; Organized lunches for meetings and staffCompiled spreadsheets and PowerPoint presentations to improve and inform quality and project initiatives; Prepared meeting agendas and carefully monitored all action itemsEstablished office management procedures and ensured overall maintenance of the facilityConstantly re-evaluated budgets to promote company growth and cut unnecessary costsPossessed strong commitment to team environment dynamics by taking on new tasks, the ability to contribute expertise, and follow leadership directives at appropriate times

PERSONAL ASSISTANT - Temporary

Francisco Partners, California U.S. / Jun. 05 Jan. 06

Reported directly to two partners and assisted CEO24/7 blackberry supportCoordinated heavy international and domestic travel with detailed itinerary. Managed complex calendars, arranged external and internal meetingsUpdated the company s deal database

TELEVISION VIDEO EDITOR & NEWS WRITER Freelance

KNBC, KTLA & KTTV, California U.S. / 1995 2005

Broadcast journalist with national program and local television news experience\Established track record of video editing and writing for news/ sports/ entertainmentConsistently effective in meeting deadlines in breaking news and high-pressure environments

BA Honors Degree, Middlesex University,

London, England

Major: Economics & Politics

Minor: Law

PowerPoint, Excel, Word, Outlook,

Notary, Google Apps, Dreamweaver,

InterAction, Salesforce.com, Final Cut Pro,

Sony 2000 video editing, PC and Mac.

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Surfing, swimming, scuba diving, running, guitar, massage, cooking and

volunteer teaching horse riding

to special needs kids.

Contact this candidate