Administrative Assistant Manager

Diana Declet

Email: *********@********.***

Address: **** ****** **** ****

City: Jacksonville

State: FL

Zip: 32223

Country: USA

Phone: 904-***-****

Skill Level: Management

Salary Range: $40,000

Primary Skills/Experience:

See Resume

Educational Background:

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Job History / Details:

BILINGUAL EXECUTIVE ADMINISTRATIVE ASSISTANT

I am a high-performance bilingual Executive Administrative Assistant with 8+ years experience supporting presidents, vice presidents, directors and managers in financial, sales, training and customer relations operations. Proficient organizational, leadership, teambuilding and communication skills. Recognized for professionalism, creativity, resourcefulness and competence in managing administrative affairs and supporting organizational goals.

CORE COMPETENCIES:

Customer Relations Manager

Policy & Procedure Compliance Supervisor

Staffing Training & Development

Special Events & Meeting Management

Project Planning & Development

Problem Solving & Decision Making

Retail Sales & Marketing Support

Loan & Collections Administrator

Reporting & Bookkeeping

MS XP, Word, Excel, Access, Powerpoint, Outlook,

PROFESSIONAL EXPERIENCE:

Kaman Aerostructure, Inc. Jacksonville, FL 32218 2009-Present

Contract Administrator: Process contracts, purchase and sales order, quote parts, lead-time, navigating companys portal for the following Aerospace Corporation: Aernnova Aerospace, Bell Aerospace, Bombardier Aerospace and Incore Zodiac Aerospace, located in Mexico, Canada and Sikorsky Aerospace located United States.

Executive Administrative Assistant: Provide administrative support to President. Coordinate: travel and hotel arrangements, conference/summit events. Anticipate organizational needs and initiate appropriate actions to obtain resources, technologies and personnel to meet the workload demands. I provided administrative support to company directors among others.

The Energy Authority, Inc., Jacksonville, FL 322**-****-****

Executive Administrative Assistant: Provide administrative support to vice president of finance, trading, risk & compliance and controller, assistant controller, managerial staff, chief credit officer, director of communications, and accounting & settlement department. Coordinate: travel & hotel arrangements, conference/summit events. Anticipate organizational needs and initiate appropriate actions to obtain resources, technologies and personnel to meet peak workload demands. Consult with human resources assistant, account payable assistant, to plan workload, and coordinate special projects and facilitate the entire administration function. Process all invoices and distribute accordingly for approval, maintain all AP/AR files. Provide administrative support to the presidents executive administrator among others.

Jacksonville University, Jacksonville, FL 32211 2000 - 2005

Loan & Collections Administrator: Processed loan verification certificates, AR collection invoices and payments, close borrower accounts, disbursement loans to student accounts; process and review deferment and forbearance requests as well as clearinghouse activity, research balance disputes from collection agencies and monitor past due contracts for delinquency, among other duties.

Executive Administrative Assistant to the Vice President of Administrative Services-Chief Financial Officer and the Executive Director of Operations - Perform as first point of contact for the CFO and the Department of Business and Finance. Anticipate organizational needs and initiate appropriate actions to obtain resources, technologies and personnel to meet peak workload demands. Handle all incoming calls Consult with human resources director, controller, and financial aid director to plan workload, allocate personnel, coordinate special projects and facilitate the entire administration function. Prepare financial statements, monthly operation, expense reports, loan administration and serve as English/Spanish interpreter. Perform administrative duties and functions requiring confidentiality, initiative and sound decision -making, as well as, occasionally acting as supervisor to lower level support staff. This includes but is not limited to constant communications with committee members in planning meetings.

Calendar management: coordinate and schedule appointments and meetings. Must be able to work efficiently and handle multiple projects. Distribute monthly and/or quarterly financial and investment mailings to all Board members. Produce presentation with PowerPoint and Excel as directed by the CFO. Support the CFO and College Accountant with the components of the annual audit, initial meetings/audit confirms/maintenance of the distribution of the audit reports and 990 forms; along with the VP of Business and Finance responsible for the preparation of the annual budgets packets. Also assists with any budget administrations process. Interface with insurance brokers on supplemental information. Keep insurance files up to date and organized. Receive daily mail, sort and distribute properly; make copies of financial statements, handouts and other documents. Must keep CFO apprised of time sensitive matters/mailings/phone calls/fax/scans and mail letters and other documents.

Organize and maintain files regularly for CFO in compliance with established procedures and standards to ensure completeness, confidentiality and easy retrieval. Plan, schedule and coordinate Business and Finance meetings, retreats and other events with other departments. Prepare agendas, make copies, set up room, coordinate speakers, take and type notes, order/pick up/layout refreshments, etc. Manage purchasing and monthly statements. Order supplies for the Business and Finance Department, and process inventory. Assist with college purchase and order process. Assist with travel arrangements for the CFO and Business office staff as needed and process expense reports, as well as manage petty cash.

Administrative Assistant to the Dean and 15 professors for the College of Business.

Intelitran Inc., (Brokerage Firm), Jacksonville, Florida 32207 1995 - 1999

Administrative Assistant, Customer Service Assistant Manager and Public Relations Assistant Manager to the President, Vice President and General Manager of the transportation company.

Aquatech, Inc., Streetsboro, Ohio 44241 1993 - 1995

Administrative Assistant, International Department to the President of the International Department.

Cleveland Institute of Technology, Brooklyn, Ohio 44131 1992 - 1993

Administrative Assistant and Substitute Instructor to the Institutes Director, the Director of Operations and Budgeting, Instructors, Financial Aid Directors, Placement Director, Controller, Human Resources Director, and the Admissions Director.

Army & Air Force Exchange Services, Fort Bragg, N.C. 28307 1984 - 1991

Administrative Assistant for the Finance Department Managers.

Assistant Retail Manager for the Electronics Department Managers.

EDUCATION:

University of Phoenix, Jacksonville, FL

Currently Pursuing Masters in Business Administration, Graduate March 2013

Jacksonville University, Jacksonville, FL

Bachelor in Management Development & Leadership

Graduate 2007

Cleveland Institute of Technology, Brooklyn, OH

Computer Secretarial 1993

Army & Air Force Exchange Services, Fort Bragg, NC

Completed 28 Management Seminars 1991

University of Puerto Rico, Rio Piedras, PR 00759

Business Administration (Transfer student) 1977

Bilingual Fluent in English and Spanish

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