Management Manager

Mary Kirk

Email: *********@********.***

Address: *** ******* ***.

City: San Francisco

State:

Zip: 94110

Country: USA

Phone: 415-***-****

Skill Level: Management

Salary Range: $75K

Primary Skills/Experience:

Office management, facilities maintenance, records and vendor management, Document Control

Educational Background:

BS in Journalism and Mass Communication

Job History / Details:

Mary Kirk

118 Eugenia Ave

San Francisco, CA 94110

Email: **********@*****.***

Cell: 415-***-****

Summary

Dynamic Administration Manager with BS degree, superb communication skills, and more than five years of office management experience offers a commitment to a company succeeding in today s evolving marketplace. Innovative leadership and uniting professionals to share in a common mission would make an extraordinary workplace.

Skill Highlights

*Proactive and considerate administrator

*Purchasing of equipment and supplies

*Equipment and facilities maintenance

*Vendor contact and contract management

*Meeting and special event coordination

*Meticulous project management

*Space planning and office remodeling

*Policy and procedure development

*Imaging / content management expertise

*Expense report and invoice processing

*Web design and web maintenance

*Safety management and training

PC Skills: Advanced proficiency with Microsoft Office Suite applications including Outlook, Excel, Word, PowerPoint, SharePoint, Front Page, Publisher, and Visio as well as Photoshop, Contribute, and Adobe Acrobat. Also experienced with content management software.

Professional Experience

Conservation & Liquidation Office (2003 - 12/31/2012)

San Francisco, California

Administration Manager

Served as the primary administrative contact for an insurance-related company and responsible for all facilities management, office operations, records management, and vendor contracts. Also provided executive level support to the Operations Officer overseeing the Administration and Information Technology Departments.

*Managed in-depth projects and led them to completion, including an office renovation and aspects of several company acquisitions.

*Updated and revamped contracts for numerous vendors to provide better quality, service, and savings to the company. Renegotiated one of several record storage contracts to obtain improved records security, more efficient invoicing, and annual cost savings of $65K.

*Established a Document Control system and wrote several hundred policies and procedures to meet a mandatory deadline and California Department of Finance auditing requirements.

*Considered in-house documentation expert and resource for most company documents, including key strategic proposals, presentations, forms, templates, and newsletters.

*Designed a method to host all current policies and procedures on the company s Intranet site.

*Coordinated a successful effort to research and implement an imaging system that would provide a secure, paperless environment for company employees and business processes.

*Created a monthly Intranet newsletter as a colorful cornerstone for an under-utilized Intranet.

*Managed and trained two staff members. Supervised two additional co-workers.

Washington Hospital (2002 - 2003)

Fremont, California

Executive Assistant

Provided comprehensive administration support for two health care managers and various medical personnel.

*Assisted Professional Resources and Case Management group with preparation for a mandatory hospital accreditation survey.

*Updated applicable databases and developed, organized, and archived hardcopy documentation meant to support the evaluation process.

Align Technology (2001)

Santa Clara, California

Sr. Documentation Analyst

Maintained a change control system for a medical device company in an ISO and FDA regulated environment.

*Coordinated strategic and deadline-driven releases of manufacturing and software documentation with a variety of company departments.

*Updated and maintained all Quality records and prepared for annual ISO and FDA audits.

*Assisted with on-going development of the company s Intranet and Internet sites.

Lam Research Corporation

Fremont, California

Systems Configuration Analyst (1996 - 2001)

Organized technical data and detail associated with product changes for Intel by meeting with Project Managers, Project Engineers, Manufacturing Engineers, Technical Support, Field Service, Sales and Marketing, and Quality/Source Inspection teams.

*Coordinated and led critical customer meetings to review complex engineering data.

*Helped launch and lead team to research and implement a new engineering change control system.

*Developed marketing and branding to promote a new engineering change system to employees.

*Designed Intranet website to track engineering change requests and trained employees to use it.

*Received company s highest annual award for employee excellence.

Education

University of Idaho

Moscow, Idaho

Journalism / Mass Communication

Interests

Volunteer activities with SF SPCA and Project Homeless Connect

Contact this candidate