Executive Assistant Sales
Resume:
Kathy Piacentio
Email: *********@********.***
Address: *-* ***** ****** ****
City: Yorktown Heights
State: NY
Zip: 10598
Country: USA
Phone: 914-***-****
Skill Level: Experienced
Salary Range: $65,000
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
Kathy Piacentino
4-4 WOODS BROOKE LANE, YORKTOWN HEIGHTS, NY 10598
Cell #: 914-***-**** * Email: *****@*********.***
SUMMARY: Experienced Administrative Services Professional with significant strengths in organization, communication, calendar management, event planning, and multi-tasking within a dynamic and fluid operation. Outstanding attention to detail, demeanor, and telephone presence. Excellent customer focused relations and computer software applications.
EXPERIENCE:
March of Dimes
A nonprofit organization that works to improve the health of mothers and babies 10/11 - Present
Executive Assistant to SVP & Deputy Medical Director
* Manage busy calendar
* Make travel, hotel and car arrangements
* Event Planning
* Prepare full travel itineraries with related information for all business trips, including company profile briefings, bios
* Maintain and update various reports and filing system
* Edit manuscripts with tracking
* Create, update or edit PowerPoint presentations
* Reconcile expense reports
* Initiate and prepare general correspondence on behalf of Executive
Bresnan Communications, Purchase, NY 6/08 - 12/10
A privately held telecommunications broadband company servicing the mountain states
Executive Assistant to SVP of Human Resources
* Managed Executive's calendar, planned routine parts of Executive's schedule and independently resolved schedule conflicts
* Independently resolved schedule conflicts as changes arose
* Created PowerPoint presentations
* Prepared electronic FCC filing consistently ensuring 100% accuracy and timely submission
* Maintained personnel files and conducted monthly employee maintenance in HRP and ADP consistently resulting in 99% accuracy
* Coordinated logistically complex travel arrangements and took initiative to arrange the most efficient itinerary and secured reservations
* Prepared travel and expense reports ensuring prompt reimbursement
* Ensured problem free arrangements for offsite meetings, luncheons and dinners for senior management
* Managed and tracked PTO with 100% accuracy
* Tracked expenses for department by consolidating, analyzing and summarizing expenses for reimbursement
* Managed special projects as assigned by the Executive
* Answered and screened telephone calls/emails; responded to general inquiries acting as informed agent on the Executive's behalf
* Created and maintained intuitive filing system
Kathy Piacentino 914-***-****
Tudor Investment Corporation, Greenwich, CT 3/05 - 1/08
A privately held international hedge fund currently managing in excess of $18 billion
Executive Assistant to Controller and Vice President
* Heavy calendar management ensuring no conflicts
* Produced PowerPoint presentations for Partners, Board of Directors and Shareholders
* Successfully coordinated Corporate Reporting events, offsite meetings and dinners both domestically and internationally
* Organized and coordinated Cost Control/Cost Cutting meetings in the United States, Singapore, Australia and the United Kingdom which resulted in a significant cost savings throughout the organization
* Coordinated extensive international travel arrangements
* Processed and tracked expense reports ensuring timely and accurate processing
Cadbury Schweppes Americas Beverages, Rye Brook, NY 8/04 - 3/05
CSAB is one of the largest producers of soft drinks and premium beverages in the Americas
Executive Assistant to General Counsel
* Communicated with outside counsel regarding collections, litigations and class action suits
* Managed business and travel calendar and coordinated video conference arrangements
* Tracked changes on various legal documents and maintained complex filing systems
* Supported internal counsels and paralegal staff, and interfaced daily with Intellectual Property,
Finance, Marketing and Risk Management
Executive Assistant (Contract) 4/03 - 8/04
Morgan Stanley, Paramount Brands/Eber Bros., Paul R. Galizia, CPA & Associates
Verizon Information Services, Purchase, NY 11/00 - 4/03
The nation's most advanced provider of yellow pages and related advertising products
Training Coordinator to Regional Training Manager
* Facilitated training events for new hires (approximately 360 employees) for the New York and New England Sales divisions on topics such as travel, expenses, and other policies and procedures
* Negotiated preferred hotel rates ensuring best pricing and services; made decisions regarding site selection
* Coordinated all administrative aspects of on-site and off-site meetings and determined initial participant list, and proactively confirmed participant attendance
* Developed and maintained budgetary information/data with input from the RTM and her direct reports
* Negotiated a 33% price reduction with copy vendor
* Created and implemented a comprehensive procedural manual that ensured consistence high value sales performance
* Worked with vendors and maintained supply inventory
* Managed and scheduled workflow of my Sales Assistants
COMPUTER SKILLS:
Microsoft Word, PowerPoint, Excel, Outlook, Internet Explorer, Adobe Acrobat, HR Perspective, ADP, PeopleSoft, and Concur
PROFESSIONAL DEVELOPMENT:
Fundamentals of Finance & Accounting for Administrative Professionals (American Management Association),
Interpretive Report (Myers-Briggs), Managerial Techniques for Administrative Assistants (The Dun & Bradstreet Corporation Foundation), Criticism & Discipline Skills (National Seminars Group), etc.
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