administrative position

Veronica's InformationLocation: EL PASO, TXTitle: AllExperience: 12+ yearsWilling to Relocate: NoWilling to Travel: No TravelCareer Level: Entry LevelWork Status: U.S. CitizenMember Since: 2012-11-16 Helpful Links

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Veronica Aguirre

********.********@*****.***

OBJECTIVE

Seeking an administrative position where I can contribute my enthusiasm, organization and management skills.

EDUCATION

El Paso Community College

Associates of Arts Degree

Graduation Expectation Date: December 2013

International Business College

Legal Office Specialist Diploma

Overall GPA: 3.80/4.00

SKILLS

Microsoft Word 2010

UT Define BIZ

Contracts & Grants

Initiative

Microsoft Excel 2010

HRMS

Accounting

Customer Focus

Microsoft Outlook 2010

BANNER

Payroll

Flexibility

Typing Score 62 wpm

Miner Mall Purchasing

Ensure Accuracy

Problem Solving

EXPERIENCE

May 2, 2011-Present, Recreational Sports Department, Student Affairs

Accounting Specialist,

v Maintain and reconcile summaries of accounts and procurement credit cards bank statements.

v Track account balances identifying allocated expenditures, encumbrances and real balances to evaluate usage of current budget.

v Monitor accounts payable and receivable to ensure payments are accurate and timely.

v Investigate problems that vendors or purchasing agents have with obtaining payment for bills.

v Research, process and audit charge backs, returns, refunds, freight charges, and similar items.

v Answer accounts payables and receivable inquiries and follow ups.

v Coordinate travel and prepare vouchers for payments travel advances or reimbursements.

v Establish chart of accounts and selecting accounting methods for recording transactions; oversight and review of adjustments and error corrections.

May 3, 2010-April 30, 2011, University Center for Space Technology Research, Mechanical Engineering

Accounting Clerk II

v Prepared purchase orders, payment vouchers, interdepartmental transfers, deposits, inventory records, and payroll transactions.

v Managed correspondence, processed arrangement of travel, accounting (budget/UT Define), purchasing, appointments, time leave usage, employee records, and equipment inventory.

v Established vendor networking to maintain product availabilities, quotes, shipping fees and delivery schedules.

v Collaborated and complied with Contracts and Grants to ensure timely and accurate transactions.

May 2001- February 2010, University of Texas at El Paso

Administrative Secretary/Administrative Assistant

v Maintained and reconcile accounts, procurement purchase card, coordinate travel and prepare vouchers for payments/reimbursements, track account balances and evaluate usage to current budget.

v Administered BANNER tasks such as web reports, classroom rosters, advising, course scheduling, student course history, and faculty course assignments.

v Assisted students with general and procedural questions related to the undergraduate/graduate program, including change of majors, course availability and meetings, room locations, etc.

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