Human Resources Administrative Assistant

Marcia J. Spencer ~ ** Valley Forge Way N Cameron, NC 28326 ~ 609-***-**** cell *******@*******.***

Objective

Qualified professional with Administrative and Human Resources experience seeking consideration for an Administrative Assistant or Coordinator position

Experience

NRG Energy, Inc, Princeton, NJ 5/2010 - 9/2011

Human Resources Coordinator

Coordination of Security Background Checks and Drug ScreensPersonnel File Clerk, responding to subpoenas, internal file requests, internal/external auditsAdministrative Lead over contracted file clerksWork authorization / I-9 complianceDepartmental Calendar MaintenanceBenefit Carrier invoice processingBenefit Premium invoicing for employees on unpaid leave of absenceVarious clerical responsibilities: Filing, faxing, copying, scanning, mail processing & distribution, supply maintenance

Today’s Office Professionals, Princeton, NJ 3/2010-5/2010

Human Resources Administrator - Contract position with NRG Energy, Inc. Preparation of Offer Letters/Offer PacketsDepartmental Calendar MaintenanceDepartmental mail processing and distributionVarious clerical responsibilities: Filing, faxing, copying, scanningAdministrative Lead over contracted file clerks

Hobart West/ Esquire Solutions, Princeton, NJ 9/2009-2/2010

Administrative Assistant Administrator for grants & procurement department of NJ Schools Development AuthorityResponsible for accurate project tracking (i.e. project payment approval status) and maintenance of Excel logsPreparation of correspondence for notification and distribution to Department of Education AdministrationDepartmental mail processing and distributionVarious clerical responsibilities: MS Word merge letters, filing, faxing, scanningArchiving & tracking files for closed out projects

Academy of Moore County, Southern Pines, NC 3/2007-12/2008

Teacher Served as an interim teacher for 5th grade.Served as 3rd grade teacher for self-contained class. Taught Language Arts, Saxon Math, and Social Studies, based on NC Standard Course of StudyServed on School Improvement committeeAssisted in organizing and implementing a Math remediation and accelerated learners workshop for 2nd-5th grade studentsOrganized, planned, prepared, and presented curriculum via organized lesson plans and field trip experiencesUtilized MS Word to maintain & distribute a weekly classroom newsletterUtilized MS PowerPoint to prepare and deliver presentations for Back-to-School, Open House, etc.

BusinessEdge Solutions (now EMC ), East Brunswick, NJ 12/2004-12/2006

Human Resources Administrator – Programs Provided operational support for immigration, security background checks, and employee orientation. Implemented an organized system of filing and maintenance for immigration and background check programs. Responsible for Benefits data management using Ceridian and a web-based administration program Successful vendor management, specifically with taking the lead on adding additional background check vendors. Assumed lead responsibilities on coordinating the monthly new hire orientation to include preparation and review of PowerPoint Orientation presentation; and implementing a ‘welcome call’ system. Elevated from coordinating the new hire orientation program to assisting in preparation and delivering of presentations Organized, planned, prepared, and presented curriculum for training courses for recruiters, resourcing employees, and operation leads

Covance, Inc., Princeton, NJ 12/2002-10/2003

Human Resources Programs CoordinatorPrimary contact and support for the International Assignment, U.S. Domestic Relocation, Immigration, Recognition, and Equity Programs. Effectively served as liaison between employees, HR and program vendors. Coordination of recognition and equity programs. Successfully organized and executed the distribution of the annual grant of shares related to the bonuses to over 1000 eligible employeesAdministrative support to Director of Compensation, Associate Director of Compensation and Senior Compensation Analyst, including invoice management, supply management, travel arrangements. Insured the timeliness and accuracy of invoice remittance. Organized archival filing of 2002 granted stock options, dissipating seven year backlog. Maintained employee Length of Service recognition program and the confidential record of Executive compensation program.

Saint Peter’s University Hospital, New Brunswick, NJ, 6/2000-1/2002

Human Resources AssociateMaintenance of Internal Job-Posting and External Job-line Phone system. Maintenance of employee personnel and disciplinary files. Coordination of candidate testing, and new hire orientation. Back-up to temporary employee scheduling and receptionist. Administrative Assistant to HR Manager, Compensation Manager, Benefits Coordinator, and five departmental Generalists. Organized filing, dissipating over ten years of backlog filing. Re-organized job posting process to create greater efficiency Promoted to Human Resources Associate position from HR Assistant positionData input for all employee actions and preparation of employee verification correspondenceTrack tuition assistance programProcess and input/track leave of absence, unemployment, temporary disability, and flexible benefits actionsReview and revise policy manuals as related to benefits, disability, leave of absence, unemployment, etc. and data integrity. Instituted policy changes that made for more efficient processing of benefits, unemployment, temporary disability, etc., as related to data integrity

Education

Rutgers, The State University of NJ, New Brunswick, NJ

Bachelor of Arts in Psychology

Technical Skills

ADP EV5, ADP eTime, Ceridian, Cognos, PeopleSoft, AS400, ABRA, EquityEdge, Transcentive, MS Word, Excel, PowerPoint, Outlook, Groupwise, OrgPlus, Internet

Contact this candidate