Administrative Assistant Executive Staff

Title:Terri Trachsel

*****.********@*****.***

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Name: Terri Trachsel

Address:

City: Vista

State: CA

Zip/Postal Code: 92084

Country:

E-mail: *****.********@*****.***

Primary Phone:

Background

Most Recent Job Title: Sr. Secretary

Most Recent Employer: BAE Systems

Career Level: Administrative

Availability or Timeframe: Within a month

Authorized to work in the US: Yes

Security Clearance: Other

Do you have transportation: Yes

Over 18: Yes

Education: Associates

Languages Spoken:

Job Preferences

Desired Salary: Open

Willing to Relocate:

Desired Job Titles: Executive Assistant

Administrative Assistant

Desired Job Types: Employee

Work Status: Full Time

Desired Shifts:

Desired Travel:

Category: Administrative/clerical

Company Size:

Company Type:

Industry: Administrative and Support, Defense

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Copyright c 1997- Lee Hecht Harrison, Inc.

TERRI E. TRACHSEL

*****.********@*****.***

Vista, CA 92084 www.linkedin.com/in/territrachsel 760-***-****

SUMMARY

I am an administrative professional looking for a full-time position requiring broad

experience, confidentiality, thorough work performance and have the ability to anticipate

staff needs. Proficiency in the use of MS Word, PowerPoint, Excel, and Outlook, travel

arrangements, expense reconciliation, meeting and calendar maintenance for multiple

managers are expected as part of the daily routine. I enjoy working independently and

require minimal oversight. I am well known for my work ethics, flexibility, multitasking

and am known as the "go to" person for questions and help. Previously held SECRET and

TS/SCI.

TECHNICAL SKILLS

MS Word PowerPoint Excel Outlook CostPoint

L&D Net AXO Concur PeopleSoft iReports

PROFESSIONAL EXPERIENCE

BAE SYSTEMS, San Diego, CA and Honolulu, HI 20042009

Engineering Senior Secretary, San Diego, CA 20082009

Managed large numbers of secretarial/administrative tasks without supervision.

Demonstrated sound judgment and a high-level of confidentiality in the performance of

tasks.

Anticipated Engineering team needs regarding data collection, retrieval and review of

meeting reparation materials and read ahead information for completeness and consistency,

coordinated complex travel arrangements, etc. to ensure increased team productivity.

Simplified PowerPoint presentations to address difficult concepts to a diverse audience.

Demonstrated mediation and motivation skills when interpreting policies and procedures,

and program issues.

Developed cost effective travel estimates for proposals.

Engineering Administrator, Honolulu, HI 20072008

Responsible for program account management, reporting and database maintenance to be

merged with the Hawaiian corporate database. Developed program financial tracking tools

for senior and executive staff members.

Provided and maintained complex weekly spending and labor status reports utilizing

advanced Excel skills. The data results were then reported to the Parent Company on the

East Coast.

Updated and streamlined monthly reports.

Executive Administrative Assistant, Honolulu, HI 20042007

Planned and coordinated activities for senior and executive staff members. Focal point

for external Customer and technical representatives. Tracked, reported and maintained

files for departmental financials. Scheduled and maintained calendar meetings, travel

coordination, meeting preparation and participation relative to action items and follow-

up. Prepared and delivered briefing material and documents. Researched and forwarded to

appropriate staff members upcoming business opportunities. Planned and organized meetings

for new opportunity review. Staff frequently on travel requiring substantial independent

decision-making and judgment.

Proactively created and maintained weekly reporting presentation via WebEx for executive

staff members located in Hawaii, Arizona, New York, and Virginia to facilitate discussions

to include status of financials, customer visits, conferences, business opportunities and

action items. This resulted in streamlined, focused meetings.

Managed 2M departmental overhead budget.

Assisted in tailoring travel policies and procedures for the Hawaiian office.

Reviewed proposals for accuracy, format, and grammar according to Customer guidelines.

Published and mailed proposals in a timely manner to potential Customers for consideration

Promoted to Engineering Administrator.

HAWAII ESCROW & TITLE, INC

., Kailua-Kona and Honolulu, HI 2003Executive Assistant to Senior Vice President/Senior Escrow Assistant/Notary Public

Assisted executive staff with very difficult high-end commercial and residential escrows

requiring direct interface and communications between attorneys and clients.

Processed all phases of commercial and residential escrow from opening through sign-off,

recording and final disbursement without direct supervision.

Maintained customer files to ensure all documents required for transaction were complete

with appropriate backup documents, notary and customer signatures.

Trained office staff on new corporate software programs; identified and resolved program

inconsistencies; and tailored programs to meet specific corporate requirements and

management reporting requirements.

FAIRFIELD RESORTS, INC

.

Executive Assistant/Paralegal

19992002

Assisted CEO/General Counsel schedule and calendar meetings, customer visits, court

dates, and travel as well as maintained executive, legal and registration department

files.

Assisted in legal registration documentation for two new Hawaiian timeshare developments:

Mauna Loa Village and Kona Hawaiian Village and developed specialized reporting tools for

auditors.

Drafted and delivered legal correspondence, documents, corporate-level presentation

materials consisting of several volumes of data and brochures to clients.

Created online forms and other materials necessary to expedite development and sales

registrations and maintenance of a master checklist for renewals of all licenses.

EDUCATION AND LICENSES

A.A. Degree

in Paralegal Studies, DeAnza Community College, Cupertino, CA

A.A. Degree

in Psychology, DeAnza Community College, Cupertino, CA

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