Administrative Assistant Real Estate

Caroline Chastellaine-Gray

Email: ********@**-*******.***

Address:

City: The Woodlands

State: TX

Zip: 77381

Country: USA

Phone: 661-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Accomplished Executive Director with demonstrated ability to deliver mission-critical results.

Educational Background:

High School Dipolma from University of Houston, Houston TX 1/2001 to 8/2010 (Professional Grant Development Workshop)

High School Dipolma from California Real Estate, Houston TX 1/2001 to 11/2012

Job History / Details:

Professional Profile

Accomplished Executive Director with demonstrated ability to deliver mission-critical results.

Skill Highlights

Small business development

Project management

Leadership/communication skills

Business operations organization

Self-motivated

Customer-oriented

Contract Negotiations

Customer Relations

TimeManagement

Public Relations

Grant Writing

Event Management and Promotion

Expense Control

Marketing

Administrative Skills

Budgeting

Communication Skills

Community Outreach

Team Player

Core Accomplishments

Operations Management:

Managed Montgomery County Performing Arts Society.

Handled all functions related to the Montgomery County Performing Arts Society non-profit organization as the only paid employee for over two years.

Successfully completed six grants in two years, bringing in over $23,000.00 in grant contributions.

Raised over $28,000.00 in financial contributions from local businesses.

Successfully presented over eight professional performances, as well as assisted in organizing and completing seven fundraising events.

Professional Experience

March 2010 to September 2012

Montgomery County Performing Arts Society (MCPAS) Conroe, Texas

Executive Director

Developed with the Executive Committee an annual plan of events for approval by the Board. Upon approval, negotiated contracts, and booked and presented attractions. Procured hotel and travel arrangements. Booked additional backline and sound as per contract negotiations. Was responsible for hospitality per event, which included green room requests and concession purchases etc.

In cooperation with the Vice President of Marketing, oversaw all marketing, public relations, and publicity activities, which included radio and newspaper advertising, programs and brochures. Prepared all marketing plans and materials with an eye toward audience development and community outreach.

Directed all financial operations of MCPAS, including donor relations, grants and contracts, management and fundraising activities. Developed, with the Finance Committee, the annual operating budget of the Society. Prepared budgets for each performance scheduled by MCPAS including but not limited to promotional advertisements, ticket pricing, marketing strategies and costs, and any other associated activities. Assisted the Board in developing and implementing a comprehensive plan for financing all programs and operations authorized by the Board or embodied within the approved budget. Ensured sound fiscal responsibility with the Treasurer through budgetary controls and financial reviews.

Conducted ongoing contributor and community support activities and appeals in cooperation with the Vice Presidents of Financial Development and Fundraising. Oversaw and managed MCPAS development efforts: corporate, foundation, government, individual fundraising, sponsorship requests, grant writing, individual giving campaigns, and other funding efforts.

Directed all administrative operations of MCPAS, in cooperation with the President and Executive Committee. Maintained, MCPAS database, including lists of season subscribers, society members, school and media contacts, and general mailing list. Worked with the Board President to plan board meetings and with board committees as necessary. Prepared agenda for board meetings in consultation with the President of the Board and attended board meetings, as requested.

Coordinated and assisted MCPAS volunteers and board committees to effectively maximize their resources and provided them with necessary information and guidance so that they may achieve their assigned goals and objectives.

Represented MCPAS to the public and the media and through arts community involvement, industry associations and relationship management.

October 2009 to April 2010

Triton Diving Houston, Texas

Administrative Assistant

Administrative assistant for CEO, Vice President of Sales, and six account managers for busy Houston Office.

First point of contact for all new hires, ordered and managed all office supplies, maintained databases and weekly reports for office.

Implemented new online conference call daily meetings, that streamlined the daily meetings and enabled salesmen to see each other even when out of state.

Researched and negotiated new telephone system contract for the Houston office, with a monthly savings of around 15 percentage .

March 2006 to August 2009

Novatex, Inc. Bakersfield, California

Secretary

Developed and maintained expense tracking spreadsheets and daily timesheet spreadsheets for President and CEO. Managed calendars, travel arrangements, and researched and implemented healthcare for President and CEO of the company. Responsible for all accounts payable and receivable, and maintained office finances through Quickbooks. Created and maintained business website.

May 2004 to May 2005

Koch Supply & Trading Houston, Texas

Administrative Assistant,Trading Floor

Recommended and organized yearly offsite meeting for Vice President of Trading Floor. Researched and priced out hotels, daily catering and after hour restaurant/attraction recommendations.

Created a one of a kind agenda that offered menu selections, maps for hotels and restaurant/attraction information. Negotiated reduced hotel rates for visiting management, employees and customers.

Produced an administrative handbook for the new administrative assistant hired.It listed daily duties with step by step instructions and examples.

August 2002 to June 2004

Anadarko Petroleum The Woodlands, Texas

Contract Receptionist

Created and maintained well files, domestic tap files and irrigation gas files for the marketing department file room.

March 1997 to September 2000

Canadian Pacific Railway (CPR) Calgary, Alberta

Administrative Assistant

Managed administration for 80 employees and one general manager.

Produced documentation/presentations for busy service excellence department responsible for implementing new railway system for CPR.

Created and maintained new system for internal room bookings for multiple meeting use.

Managed hotel bookings and time reporting for ten international consultants on-going for over two years.

Volunteered for United Way and was Service Excellence liaison for events and attractions around Calgary.

February 1993 to August 1997

Operations Design Group Calgary, Alberta

Design Assistant

Inspired and produced design decor for multiple themed events, that included but were not limited to weddings, parties and fundraising events.

Managed and trained part time design assistants during busy seasonal installations.

Liaison between customer and vendors (florist, caterer, rentals etc.)

Certifications

2010 University of Houston Houston, Texas

Professional Grant Development Workshop

Grant Writing Certification

2001 California Real Estate Bakersfield, California

Real Estate

California State License to sell Real Estate.

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