Office Administrative Assistant

Ilene Holst

Email: *********@********.***

Address: **** * **** ***

City: Anchorage

State: AK

Zip: 99502

Country: USA

Phone: 907-***-****

Skill Level: Management

Salary Range: $50,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Ilene Holst

4217 W 72nd Ave, 4217 W 72nd Ave

Anchorage, AK United States 99502

Tel: 907-***-****

Cell: 907-***-****

OBJECTIVE

To use my Managerial, Administration and Facility skills in a Company with learning and growth opportunities.

WORK EXPERIENCE

Chugach Alaska Corporation, Anchorage, AK United States

Office Support Manager 03/1998 - 11/2012

Facility Management including assisting in the planning and recommendations for reorganizing, acquiring, leasing or building of space as needed, coordinating office relocations of equipment and furniture within budgets provided. Key operator for copier machines including but not limited to assisting others in the operation of equipment, troubleshooting machine problems and contacting vendor for necessary supplies and maintenance.

ACCOMPLISHMENTS

Assisted in facilitating the following projects

* Facilitation of many internal office moves and remodels.

* Purchase of warehouse space to combine multiple storage space units being used for records storage into one space and create a more functional records department warehouse.

* Space Planning of newly acquired (leased) office space and relocation from two owned office buildings to the new office space in 2008

* Construction and move into an additional building for our Corporate Office in 2003

* Facilitate leasing of copier fleet for the corporate office (17 copiers) as well as individual leases for one or two copiers.

* Facilitated the return of copier fleet at lease end and coordinating with new vendor for the lease negotiations and installation of new fleet and other individual copier leases.

Supervise Travel Specialist and Travel Assistant for the arranging of travel for CAC managers and employees as needed.

Administer office functions such as office equipment purchases, procurement of furniture, supplies and services.

Maintain communications to include voice mail system software, Phone equipment and cellular phone services. Provide employees with instruction for Nortel phone system and Voice Mail manage office space efficiently in a cost-effective manner.

Responsible for day to day scheduling of receptionist duties and to insure that support is provided as needed. Creates and maintains purchase orders necessary for various purchases and services. Provides accounting with necessary documentation including receipt of product or completion of service. Provide VP of administration with suggestions for increased employee morale.

Overseeing staff of seven Administration and two Travel Department employees and their varied duties.

Coordinate company events including but not limited to:

* Christmas Party

* Company Picnic

* Kids Christmas Party

* Employee Appreciation Week

* Receptions

1988 - 1998 Bogle & Gates P.L.L.C. Anchorage, Alaska

Administrative Assistant

* Receiving and processing all accounts Payable invoices, cash receipts, client invoices, Performa's and petty cash disbursements. Typing, logging and filing of checks from the operating and client trust accounts. Inventory control and purchasing of all supplies, forms and small office equipment. Administrative duties included supervision of general services clerks, coordination of office renovations and moves, janitorial inspections, company events include but not limited to Company Christmas Party, Company Picnic, Staff Appreciation Week and the United Way Campaign.

* Filled in for receptionist as needed.

* Docketed pleading in legal files, created weekly calendar reflecting response due dates in legal matters, relief switchboard operator. Case files management in complex litigation; reviewed and docketed pleading files, edited docket cards, file organization.

* Delivery of legal documents, ability to look up legal case cites and obtained copies for attorneys, responsible for filing court documents in all Alaska State and Federal Court System.

Additional employment prior to 1988 available upon request.

EDUCATION

University of Washington - Extension 2003 - 2006

* 2 year on line course Certificate Program in Facility Management completed and certificate received

* Various CEU courses taken over time as required to maintain the Facility Management Professional Designation.

International Facility Management Association (IFMA)

* Various Cities, Various States United States N/A in N/A, GPA: N/A

* Took various courses at the Annual World Workplace as well as some from their spring and fall symposiums. Various courses offered each year took courses require to lead up to receiving the FMP designation. A final exam doing a space study on our two existing buildings we resided in at the time which required both written and oral presentation to executives from the company I worked for and two professors from the UAA facility department to grade both the written and oral final.

* Facility Management Professional designation received May 2006.

SKILLS

Proficient in

* Microsoft Office Word and Excel

* 10 Key by sight

* Typing speed 60-70 wpm

REFERENCES

Available upon request

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