Sales Executive Assistant
Resume:
Jeff Ryan
Email: *********@********.***
Address: *** *. ********** ** #***
City: Los Angeles
State: CA
Zip: 90057
Country: USA
Phone: 818-***-****
Skill Level: Experienced
Salary Range: $57,000
Willing to Relocate
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
Jeff A. Ryan
*********@********.***
CAREER SUMMARY
Accomplished, detail-oriented and highly adaptable professional, experienced in providing legal and administrative support to senior attorneys and executives. Multi-tasking self-starter accustomed to a fast-paced environment, handling confidential and privileged information, and completing increasingly complex assignments under strict time constraints. Excellent communication skills with a proven ability to act as liaison between executives/attorneys and clients/vendors. Demonstrated acumen with research, negotiation, budgeting, payroll, expense reimbursement, and implementation of varying scale projects. Superior telephone, scheduling, organizational, and computer skills with a strong background in MS Word, Excel, Outlook, PowerPoint, Explorer, Publisher, Access, Crystal Reports, Adobe, Power Olap, black lining, and redlining.
TECHNICAL SKILLS
* O/S: Windows 7/Vista/XP/NT/2000/9x, DOS
* Software: Excel [Data Analytics, Financial Reporting, Budgeting, Billing, Accounting], CRM (Customer Relations Management), Inventory (Database Management and Reconciliation), Pivot Tables, Project-Specific Reporting], Power OLAP, Access, Crystal Reports 9, Word, Deltaview, Adobe Acrobat, Adobe Photoshop, Adobe Premier 5 - 6.1
* Hardware: Personal Computers [building, maintaining, training], PDAs, Smart Phones, and office hardware
PROFESSIONAL EXPERIENCE
Paramount Pictures - Hollywood, CA (Independent Contractor - Volt - Pasadena, CA) 2010 - 2011
Executive Assistant 3/25/2011 - 9/16/2011
Legal Assistant 11/1/2010 - 3/24/2011
Provided custom tailored support to executives from various departments.
* Managed development and execution of Vault Archiving Project. Coordinated supply acquisition and daily communications and updates. Planned, designed, and updated project-related database consisting of 5000+ entries including Contracts, Agreements, Distribution Statements, Reports, Memos, Pleadings, and Marketing Materials related to Paramount owned entities for cataloging, sorting, continued storage and/or destruction.
* Rolled calls and messaging for multiple executives.
* Scheduled, updated meetings and events.
* Negotiated fares and scheduled interstate and international travel.
* Reconciled expenses.
* Verified hours and wages of department contractors.
* Document review, scanning, redlining, black lining, distribution, filing, and general office.
* Created Office Reference Guide and Departmental Hierarchy Chart.
* Trained Executive Assistant for Senior Vice President, Strategic Planning & Business Development.
* Managed and installed multiple applications for Ipad2
United States Department of Commerce - Bureau of the Census - Los Angeles, CA 2009 - 2010
Group Quarters Supervisor 3/23/2009 - 5/15/2010
Designed and organized strategies on behalf of senior supervisors for multiple door-to-door address verifications. Updated identification operations covering the most difficult enumeration district in the U.S. Responsibilities and duties expanded to include the supervision of Crew Leaders and Enumerators through all stages of initial Field Training and operational assignments. Planned and executed work product efficiency reports, spread sheets that charted total budgeted scheduled hours worked, and Payroll. Organized work processes and made recommendations for improvements to senior supervisors.
* Designed exam for Early Local Census Office (ELCO) to better evaluate potential Enumerator Applicants within the 2010 Census.
* Supervised Census Enumerator Applicants through all stages of initial Field Training and operational assignments. Rehired as Crew Leader for Group Quarters Validation and Group Quarters Advance Visit Operations.
* Charted Crew Leader and Enumerator hours, work product efficiency, and Payroll.
* Organized project plan for territory-wide canvas of pre-identified TNSOLs (Targeted Non-Structured Outdoor Locations) to include 1500 employees and paid volunteers throughout Downtown Los Angeles within the budgeted time and financial resources, including securing staging location and approving/distributing compensation to volunteers.
* Reconciled, validated, and approved hours, wages, and expenses of Crew Leaders, Enumerators, and Volunteers.
Warner Bros. - Burbank, CA (Independent Contractor - Superior Staffing - Burbank, CA) 2008 -2009
Administrator, Legal Affairs 12/08/2008 - 1/23/2009
Executive Assistant I 5/05/2008 - 12/05/2008
In charge of demanding and fast-paced desk for Vice President, Legal Affairs, as a long-term independent contractor, including processing and routing all incoming communications. Spearheaded all organizational tasks, including day-to-day preparation of upcoming deadline reminders, coordination and scheduling of complex and variable appointments and meetings involving multiple parties, opening new matter files, and running conflicts checks. Created and updated weekly status report. Responsible for continually updating confidential contacts database list with over 5,000 entries as well as all attorney timesheets, vacation, and sick time records. Prepared, submitted, and verified all expense reports and reimbursements. Facilitated and organized the entire department`s office move. Scheduled all travel arrangements including creating detailed travel itineraries, CLE training/seminar reservations, and departmental status conferences. Responsible for production of all legal proposals and presentations, and performing online legal information searches.
* Prepared redline, clean, and uploadable final versions of Letters of Intent (LOI), schedules to various agreements, Long-Form/Short-Form Official Sweepstakes Rules, and Promotional License Agreements.
* Forensic Accounting of legal bills.
* Managed major website project for Legendary Pictures, including the acquisition, verification, and cataloging of all still photography and Audio/Visual assets.
* Electronically manipulated creative comps and coordinated with Print Legal for proper copyright notice for both online and printed promotions. Negotiated documentation from Global Advertising Lawyers Alliance for use by Warner Bros. Worldwide Marketing Legal Department.
* Prepared Legal Department`s 2009 Capital Budget which included backup documentation.
* Charted 2007 - 2008 Legal Department workload and budget activity for comparative review.
* Maintained secure document delivery to all advertising and promotion partners.
* Created spreadsheet timelines.
Galpin Motors, Inc - North Hills, CA 2005 - 2007
Database Specialist 4/25/2005 - 8/2/2007
Provided analytical and operational administrative support to senior management. Created and maintained all outbound call reports as well as financial and business unit reconciliation reports. Spearheaded the creation of a comprehensive Fixed Operations report that included expenses, earnings and budgets and encompassed all 13 retail operations with up-to-date financial forecasting.
* Designed, mapped and updated all financial review and comparison reports and departmental budgets.
* Saved the company over $100,000 annually by negotiating a contract that streamlined the servicing and maintenance of all HP lasers, non-lasers and fax machines.
* Responsible for management of project and establishing instructional materials and supervised the usage of internal gas station allowing for reporting and allocation of over $900,000 per year of costs to be allocated to each franchise and internal demo fleet.
* Extracted and updated customer data for Salesperson mailings compliant with State/Federal Do Not Call/Contact as CRM Administrator.
KHL Communications - Los Angeles, CA 2004 - 2005
Sales Associate/Trainer 9/06/2004 - 4/22/2005
Retail sales of Sprint PCS products and service.
* Supervised Sales Associates, provided in-store sales and store-level Management training.
* Provided pre-sales information regarding handset costs, features, functionality, and service plans.
Doggone Purrfection - Sherman Oaks, CA 1988 - 2003
Manager 2/15/1988 - 3/02/2003
Conducted interviews, processed employee purchases, payroll, retail sales, and daily operations. Dog and cat grooming.
* Reconciled daily cash, check, and credit receipts and prepared deposits.
* Conducted inventory and placed orders for product refreshment.
EDUCATION
Los Angeles City College, Hollywood E-Publishing/Marketing for Ipad, Kindle and other formats
Crystal Users.com, Buena Park Crystal Reports - Introduction/Advanced Course Certification
Emergency Medical Services Agency EMT Certification
California State University, Northridge Psychology Major
Student Instructor, Psychology 350: Principles of Learning
Los Angeles Valley College, Van Nuys A.A. Psychology
creative comps and coordinated with Print Legal for proper copyright notice for both online and printed promotions. Negotiated d
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