Executive Assistant Vice President

Constance Roberts

Email: *********@********.***

Address: **** ****** ****** **.**

City: Mountain View

State: CA

Zip: 94040

Country: USA

Phone: 650-***-****

Skill Level: Experienced

Salary Range: 55

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Constance J. Roberts

1140 Castro Street, #19

Mountain View, CA 94040

Home Phone: 650-***-****

Cell Phone: 650-***-****

WORK EXPERIENCE:

Silicon Valley Community Foundation (Contract) 07/2011 to 08/2011

Mountain View, CA

Executive Assistant to Chief Philanthropic Development and Information Officer

Supported the Chief Philanthropic Development and Information Officer, her direct reports and their teams. Duties included calendars, processing of consultants invoicing and expense reporting. Composed and processed letters for grant requests for the Chief Philanthropic Development and Information Officer. Coordinated team and staff meetings. Prepared draft and/or modified existing PowerPoint presentations based on the specific audience for presentations.

Wells Fargo, Wealth Management Marketing (Contract) 08/2009 to 02/2011

San Francisco, CA

Executive Assistant to Director of Wealth Management Marketing

Supported the Director of Wealth Management Marketing and his four Vice Presidents and 53 staff members. Duties included Outlook calendars, on-boarding of permanent employees and contractors, monitoring and ordering of supplies for entire team, coordinating department moves from a variety of Wells Fargo property locations within San Francisco, and organizing and coordinating large team meetings in San Francisco and managing individual executives calendars, maintain office equipment: fax machines, copiers, printers, etc.; order all office, production and kitchen supplies.

SVTC (Contract) 07/2009 to 08/2009

San Jose, CA

Executive Assistant to CEO, CFO and Direct Reports

Supported the CEO, CFO and their direct reports. Duties included but not limited to heavy Outlook calendar support, PowerPoint presentations, on-boarding new employees and all ancillary items required for this activity; complicated travel arrangements for both domestic and international travel; expense reports; weekly updates for presentation to management and prospective investors.

Visa Corporation (Contract) 06/2009 to 7/2009

Foster City, CA

Executive Assistant to Head of Corporate Global Finance Operations

Supported the Senior Vice President of Corporate Global Finance Operations and her direct reports. Duties included but not limited to heavy Outlook calendar support, PowerPoint presentations, ordering supplies for the 92 department members, on-boarding new employees and coordinating office moves and installation of required equipment, i.e., computers and related software.

Maxim IC (Contract) 03/2009 to 04/2009

Sunnyvale, CA

Executive Assistant to Division President

Supported the Division President and his team. Duties included but not limited to extensive domestic and international travel arrangements, heavy Outlook calendar support, PowerPoint presentations, and correspondence. Worked extensively with other senior administrative assistants to ensure smooth communication between departments and divisions within the company.

Symmetricom, Inc. (Contract) 07/2008 to 12/2008

San Jose, CA

Executive Assistant to CFO

Supported the Chief Financial Officer and his team that included the Senior Vice President of Finance, the Controller, Director of SEC, Director of Internal Audit, and Tax Director. Duties include Outlook calendar support, PowerPoint presentations, preparation of correspondence and all support functions for the finance team. Also maintain high level of collaboration with the executive assistant supporting the company CEO and provide back up support as needed.

ERNST & YOUNG LLP 12/2005 to 05/2008

San Jose, CA

Executive Assistant II

Supported one Partner, two Senior Managers and three Managers. Duties include but not limited to PowerPoint presentations, calendar maintenance, preparation of engagement letters, coordination of internal HR survey, generation of weekly and monthly reports for Partners and Senior Managers, time card and expense preparation for Partners, coordination and scheduling of 60 meetings prior to quarterly earnings preparation and statement of EY major client. Heavy travel co-ordination.

PROVIDIAN FINANCIAL CORPORATION 02/2001 to 05/2005

San Francisco, CA

Executive Coordinator

Reported to the Vice-Chairman and Chief Financial Officer and was responsible for preparation and maintenance of calendars for Vice Chairman of Finance, as well as Executive Vice President/Controller, Executive Vice President of Finance and Planning and Executive Vice President of Corporate Development as well as direct reports to each of these individuals. Other duties included coordinating and distributing daily correspondence; preparing vendor invoicing for payment; heavy telephone coverage including the screening of all calls; coordinating a high volume of departmental meetings as well as interdepartmental meetings; preparing documentation for use in submission of bids; working in close cooperation with other administrative personnel to organize company meetings and selected projects.

Executive Coordinator 09/1999 to 02/2001

Reported to Senior Vice President of Compensation and Benefits, maintain calendars for both senior vice president and director of benefits. Coordinate and distribute daily correspondence. Prepare vendor invoicing for payment (consulting work done at the request of the Compensation or Benefit Departments). Working independently coordinated projects for Director of Benefits and Manager of Compensation. Assisted Benefits Department personnel with projects involving analysis of internal documents relating to employee health care programs; analysis of external vendor invoicing. Coordinate response to employee inquiries regarding companys 401k plan. Interface with multiple departments and senior level executives on a regular basis. Update Benefit and Compensation data on companys internal internet site.

CVC, Inc. 04/1996 to 09/1999

Fremont, CA

Senior Executive Assistant

Coordinated activities for Executive Vice President, Senior Vice President of Marketing, Vice President of Sales, Director of Semiconductor Sales including weekly, monthly and quarterly reports, scheduling of calendars, all executive travel as well as coordinate off-site and sales meetings on a quarterly basis, maintain files, prepare mailings and participate in trade shows.

LITTON SYSTEMS, Electron Devices Division 01/1991 to 04/1996

San Carlos, CA

Administrative Assistant/Supervisor

Coordinated activities for Director of Sales & Marketing, Technical Director, Director of Operations, Facilities Manager and 24 sales engineers and scientists. Activities included preparing proposals, coordinating weekly, monthly and quarterly reports (both internally and for submission to Litton Corporate Offices). Also coordinated communications with Littons European offices in the preparation of competitive quotes. Prepared scholarly papers for two senior scientists reporting to Technical Director. Supervised secretarial and clerical staff supporting Litton personnel including other Directors, Managers, Engineers and Scientists and other individuals as requested.

Skills: Computer skills include a high degree of familiarity with Microsoft Office: Word, Excel, PowerPoint, Outlook and Visio. Also familiar with Lotus Notes calendar software; excellent communication skills with all levels of management; read, speak and write German.

Education:

Arizona State University, Tempe AZ Bachelor of Arts Degree

Major in European History/Minor in English and German

California State University, Los Angeles, CA

Elementary Teaching Credential

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