Administrative Assistant Vice President
Resume:
Kathryn Cole
Email: *********@********.***
Address: ***** ******* ******, #***
City: Canoga Park
State: CA
Zip: 91304
Country: USA
Phone: 818-***-****
Skill Level: Experienced
Salary Range: $40,000
Willing to Relocate
Primary Skills/Experience:
See Resume
Educational Background:
See Resume
Job History / Details:
KATHRYN E. COLE
*********@********.***
OBJECTIVE
To find a company where I can be a team member with the focus of advancing the vision of the company as well as my department and integrate my knowledge and experience .
SUMMARY
Professional Office Administrator with over 15 years broad range of experience in supporting upper level management including multiple Vice Presidents in the manufacturing and insurance industries. Fully proficient in all aspects of administration with excellent organizational skills.
> Solid knowledge of computer software: Microsoft Word, Excel, PowerPoint and Outlook
> Established good working relationships with people at all levels, internally and externally
> Conscientious; willing to do what needs to be done to complete the task
> Ability to work independently as well as in a team environment
> Resourceful
PROFESSIONAL EXPERIENCE
BLUE CROSS OF CALIFORNIA, WOODLAND HILLS, CA DECEMBER 1988 - DECEMBER 2006
EXECUTIVE ADMINISTRATIVE ASSISTANT I
* Supported Individual and Small Group department until 2002 and Large Group Actuarial department until 2006; vice president, staff vice president, three directors, two managers and 35 actuaries:
* maintained calendars,
* arranged meetings, including the department meetings,
* review and follow-up on e-mails for vice president,
* answered phones,
* updated reports,
* prepared PowerPoint presentations,
* filed, and
* other duties as required.
* Handled all phases of the Actuarial Student Program examination process from ordering books and study notes and registering students for exams.
* Acted as liaison between applicants, HRD, and management staff.
* Assisted in updating Individual Underwriting Manual.
* Assisted in budget process.
SENIOR SECRETARY
* Supported Applications Development area for Information Services Division:
* assisted two directors, nine managers, and 70 programmers,
* answered phones,
* processed timesheets,
* maintained all management calendars,
* investigated monthly budget issues, and
* other duties as required.
* Administer the mainframe computer training courses.
* Facilitate a move of 60 associates and their office.
VARIOUS STAFFING AGENCIES, LOS ANGELES, CA JUNE 2008 - SEPTEMBER 2012
ADMINISTRATIVE ASSISTANT (CONSULTANT)
* Supported office functions on a temporary basis:
* answered phones,
* maintained of calendars,
* scheduled meetings,
* prepared documents,
* prepared expense reports and check requests, and
* other duties as required.
LEGAL OPTIONS GROUP (WESTFIELD CORPORATION), LOS ANGELES, CA AUGUST 2007 - FEBRUARY 2008
ADMINISTRATIVE ASSISTANT (CONSULTANT)
* Supported Development Finance department, four directors, seven managers, fifteen development analysts and eight accountants:
* handled travel arrangements,
* produced expense reports,
* coordinated working department lunches,
* ordered supplies, and
* other duties as required.
* Maintained the smooth running of the office as liaison between the department and IT and Facilities.
* Scanned/copied/bound monthly reports, distributed initial project information and maintained various information binders.
U.S. CENSUS BUREAU, VAN NUYS, CA DECEMBER 2009 - FEBRUARY 2010
RECRUITING ASSISTANT (CONSULTANT)
* Recruited and tested applicants to be enumerators (census takers) for the 2010 Census.
APPLEONE (MERCER), LOS ANGELES, CA JANUARY 2011 - MARCH 2011
ADMINISTRATIVE ASSISTANT (CONSULTANT)
* Worked in two departments at Mercer; Retirement (two principles and supporting staff) and Health & Benefits (supporting three principles and supporting staff),
* involved in every phase of the invoicing process,
* reviewed and revised documents,
* processed expense reports and check requests.
NORTHBOUND (UPS FREIGHT, SIMI VALLEY, CA ), SUNNYVALLE, CA JULY 2012 - OCTOBER 2012
ADMINISTRATIVE ASSISTANT (CONSULTANT)
* Working in the freight distribution office. General office duties may include:
* setting delivery appointments,
* word processing,
* data entry,
* auditing documents,
* answering phones,
* distributing mail,
* maintaining calendars,
* making travel arrangements,
* reserving conference rooms,
* coordinating meetings and other duties as assigned.
EDUCATION
AA, Liberal Arts, Pierce College, Woodland Hills, CA
Medical Coding, Pierce College - Extension, Woodland Hill, CA (Compete Nov. 2012)
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