Executive Assistant Real Estate

Tana Weeks

Email: *********@********.***

Address: ***** **** ******

City: Laguna Niguel

State: CA

Zip: 92677

Country: USA

Phone: 949-***-****

Skill Level: Management

Salary Range: $50,000

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Tana Weeks

23882 Loon Circle, Laguna Niguel, CA 92677 (C) 949-***-**** * *********@********.***

Qualifications:

*20+ years experience as Executive Assistant

*Excellent team member; functions well under pressure.

*Strong analytic and problem solving abilities.

*Proficient in multiple software programs.

Professional Experience:

Executive Assistant - Administrative and Secretarial

*Provided secretarial support to Executives including all correspondence, including drafting letters for review, phone calls and tickler files.

*Handled all incoming calls, forwarding to the proper personnel or handling the issue directly.

*Managed the Executives' offices in their absence.

*Reviewed all legal documents for completeness and accuracy, Prepared for signatures and distributed upon execution.

*Handled all incoming and outgoing mail. Handled all overnight shipments and courier requests.

*Maintained all office equipment. Made recommendation for new or replacement equipment.

*Obtained and made recommendation on insurance policies.

*Maintained the office in working condition for all personnel.

*Provided any assistance as requested by Executives.

*Coordinated all services and created office layout for office relocation.

*Notarized documents as needed or coordinated notary services.

*Created and maintained all office files.

Executive Assistant in Real Estate Management

*Obtained and managed due diligence documentation for new projects, previously constructed and land for new construction.

*Managed all escrow files from inception to closure. Work with all involved parties, broker, attorneys, escrow agents. Created timeline schedule with contact sheet.

*Managed construction contracts and preliminary liens.

*Initiated bonds and managed the files through redemption.

*Interfaced and coordinated with utility companies for new services on new construction.

*Interfaced with new owners and tenants for information and services.

*Provided support to the Owner for the creation of investment portfolios.

*Initiated and coordinated all meeting with outside personnel for Owner.

*Created and maintained monthly activity reports, summary of all projects to Owner.

Executive Assistant in Finance

*Managed all partnership documents from initial documentation to various government filings.

*Prepared tax documentation for CPA tax preparation. Coordinated with all partners in regards to their K-1s. Prepared tax returns for signature and filed when completed.

*Provided requested financial information as to the status of a project.

*Supervised or prepared monthly to both manual ledgers and computerized accounting system. Maintained multiple books.

*Generated adjusting journal entries to provide accurate financial statements.

*Prepared and provided to all applicable parties financial statements and financial analysis, as needed.

*Maintained accurate and timely recording of project costs.

*Produced client billing and collection.

*Provided special reports and analysis of projects for managers as requested.

*Maintained client contract files.

Supervision and Personnel

*Hired and supervised staff up to 5 employees.

*Trained office and accounting support staff.

*Secured and administrated group health plan.

*Created and implemented employee handbook.

Technical Summary

MS Office - Word, Excel, Power Point, Outlook, Internet Explorer, Firefox

MAC - Pages, Numbers, Safari, Mail

Various office equipment - Copier, postage meter, scanner

Timberline Accounting Software

Employment History

1991-Present Clifford Companies (Commercial Real Estate Developer)

1988-1991 Ferguson Partners, Irvine, CA (Commercial Real Estate Developer)

1986-1988 Malcolm Lewis Associates, Irvine, CA (Engineering Firm)

Education

1974-1979 California State University, Northridge, CA

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