Administrative Assistant Executive Staff

Jacqueline Wright

Email: *********@********.***

Address: 47Garden Rd.

City: Peabody

State: MA

Zip: 01960

Country: USA

Phone: 978-***-****

Skill Level: Experienced

Salary Range: 50

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

JACQUELINE-SUE WRIGHT

SUMMARY

Senior Administrative Assistant seeking opportunity to manage an office environment/support senior level executive in fast-paced and growing business.

* Detail-oriented Multi-tasker: Ability to balance competing priorities and tight deadlines, consistently delivering quality work in a timely fashion. Known for ability to meet all deadlines, manage around shifting priorities, while maintaining an emphasis on quality and follow-through.

* Effective Communicator: Polished telephone and interpersonal skills. Highly energetic, diplomatic and tactful in very visible role.

* High-level of Discretion: Adept at handling highly confidential situations and information with prudence and tact.

EXPERIENCE

FIDELITY INVESTMENTS, FIDELITY INSTITUTIONAL WEALTH SERVICES, Boston, MA 2006-2012

Executive Secretary to VP of Marketing

* Updated and maintained VP's calendar utilizing Microsoft Outlook.

* Independently handled and/or direct questions and situations during Vice President's absence using professional discretion and judgment.

* Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals.

* Created and distributed a monthly Marketing & Event calendar for IWS Marketing.

* Assisted management team with special projects as needed.

* Consistently maintained a professional image and highly reliable.

* Coordinated and managed key special events and travel arrangements for VP and team.

* Coordinated marketing materials for client meetings.

* Assembled and coordinated monthly expense reports.

* Opened requests for purchase orders via on-line Fidelity system. Included coordinating pertinent information for new vendor set-up and processing.

* Processed invoices completed and processed expense reports. Updated and maintained monthly invoice/forecast spreadsheets. Approved all travel expense reports to ensure department is within compliance with travel policies.

* Managed invoice tracking to ensure invoices were paid in a timely manner, included developing a tracking system to manage each invoice through every step of the approval and payment process.

* Managed space for IWS including office moves and floor renovations.

* Answered phone calls and prioritized messages and traffic.

* Managed New Hire On boarding process on behalf of the IWS Management Team to ensure a smooth transition.

D. L. SAUNDERS, Boston, MA 2000-2006

Leasing Coordinator

* Assistant to the VP of Leasing

* Updated and maintained meeting schedule on Microsoft Outlook.

* Coordinated all commercial office-space advertising in local newspapers.

* Consistently maintained a professional image and highly reliable.

* Ensured monthly spending did not exceed allocated budget.

* Notarized documents for the executive staff and tenants, including Consulate of Israel, Brazil, Peru, Mexico and other highly sensitive clients and/or documents.

* Event coordination.

* Ensured the coordination and distribution of sensitive corporate documents.

COMPUTER EXPERTISE

* Microsoft Word, Excel, PowerPoint (Basics), Outlook, Adobe Acrobat, and Fidelity On-line systems and purchasing.

EDUCATION

Associates Degree, CHAMBERLAIN SCHOOL OF RETAILING, Boston, MA

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