Administrative Assistant Sales

Marie Zamzes

Email: *********@********.***

Address: ** ******* ******

City: Middletown

State: PA

Zip: 17057

Country: USA

Phone: 262-***-****

Skill Level: Management

Salary Range: 45

Willing to Relocate

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Marie A. Zamzes

13 Richard Avenue, Middletown, PA 17057

717-***-**** (home) 262-***-**** (cell)

*********@********.***

Summary of Skills

* Excellent computer knowledge and skills on MAC and PC.

* Resourcefull and trustworthy, with the maturity to deal with complex situations

* Confident and poised in interactions with individuals on all levels.

* Rapid learner able to grasp new ideas and concepts.

* Detail orientated, efficient, organized and able to follow through on projects.

* Self-motivated with the ability to work either independently with minimal supervision or in a team environment

* Ability to make well thought out decisions

EMPLOYMENT HISTORY

Executive Administrative Assistant

Central Aquatics Franklin, WI 53132

2005 to 2012

* Provide executive level administrative support to the President, Sales VP, Marketing VP, Operations VP, Purchasing VP, Research and Development Director, and HR Manager.

* Support Marketing, and Research and Development department, routing and maintaining documents.

* Create editable PDF`s for use on the website, web banners, quarterly newsletter, company Christmas invitations and various announcements.

* Provide assistance for all departments as needed.

* Plan, initiate, gather information, set-up and research new projects as needed.

* Prepare, gather and report on highly sensitive and confidential business issues.

* Coordinate and maintain domestic and international travel as well as all Passport and VISA information.

* Assist the president and his family with travel. Coordinate family events as needed.

* Plan, coordinate and supervise offsite company events, handling every logistical elements such as food, beverages, set-up, audio visual,

rental equipment, wait staff, etc.

* Build, nurture and maintain relationships with various vendors for the company and negotiate contracts.

* Screen all calls to the president, handle a multi-line phone routing calls to others as needed.

* Schedule and oversee executive and other departmental calendars and appointment schedules, meetings and events.

* Process monthly expense reports, correspondence, power point presentations, and various other reports.

* Researched copier/printers for the company and recognized areas for cost savings in purchasing equipment.

* Troubleshot and resolved a discrepancy against the company resulting in $7,000.00 owed back to the company.

* Researched best available cell phone service for company and maintain account and support cell phone users.

* Maintain all company credit cards and purchase materials for all departments as needed.

* Provide general clerical support, schedule conference calls, meetings and room availability, photocopy, fax, file, regular mailings, FedEx, Airborne, UPS and take on various work projects as assigned

* Back up Sales Coordinator when needed.

Sr. Administrative Assistant

Household International

Prospect Heights, IL 60070

2003 to 2004

* Support one Senior Program Coordinator, two Program Coordinators and backup to the Executive Assistant.

* Generate, develop and design databases, various reports and forms using the Excel, and Access.

* Update and process grants to non-profit agencies, and generate reports through MicroEdge.

* Respond to email questions pertaining to the Philanthropic employee programs and research Internet for information regarding nonprofit 501(c)(3) organizations.

* Prepare flyers, and maintain and design public bulletin boards.

* Provide general clerical support such as receive and screen telephone calls, schedule conference calls, meetings and room availability, photocopy, fax, file, regular mailings, FedEx, Airborne, UPS and take on various work projects as assigned.

Administrative Assistant

Baer Supply Company

Vernon Hills, IL 60061

2002 to 2003

* Support the Vice President of Sales, one General Manager, ten Regional Sales Managers and eighty Sales Reps.

* Generate and update various reports, forms and query on all information using the SAP system and Excel.

* Develop and design databases, reports and forms with MS Access.

* Record and maintain all information on newly hired and terminated Sales Representatives.

* Prepare, gather and report on highly sensitive and confidential business issues.

* Prepare MS PowerPoint presentations, and SAP procedure manuals,

* Create and update maps for all Sales Regions within the eastern and central time zone.

* Gather, maintain and report on Runzheimer vehicle information.

* Attend weekly meetings, take minutes, receive and screen telephone calls, maintain vacation and travel schedules. Provide general clerical support such as UPS, and all regular mailings, photocopying, faxing, filing and take on various work projects as assigned.

Administrative Assistant

Solo Cup Company

Highland Park, IL 60035

2001 to 2002

* Support the Vice President of Customer Planning, Vice President of Quality Control, two Supply Chain Directors, the Supply Chain, Forecast and Quality Departments.

* Develop, design databases, reports, forms, train staff, prepare procedure manuals, identify, trouble shoot and resolved problems older databases with MS Access for the Supply Chain and Forecast Departments.

* Coordinate and maintain travel arrangements.

* Maintained all MS Outlook and Lotus Organizer calendars and scheduled and coordinated internal and external meetings.

* Prepare, gather and report on highly sensitive and confidential business issues.

* Prepare MS PowerPoint and Visio presentations.

* Maintain and order office supplies for all departments. Receive and screen telephone calls. Process and distribute mail. Provided general clerical support such as photocopying, faxing, filing and took on various work projects as assigned.

* Process and distribute mail.

* Provide general clerical support such as photocopying, faxing, filing and took on various work projects as assigned.

Administrative Assistant & Training Coordinator

Vance Publishing Corporation

Lincolnshire, IL 60061

1997 to 2001

* Support the Director of Information Technologies, the IT Department, and Programmers/Developers and outside Consultants.

* Prepare correspondence, annual budget reports and generated various other reports.

* Prepare MS PowerPoint presentations.

* Coordinate travel arrangements as well as internal and external meetings. Order PC equipment, departmental supplies, process vendor invoices, reconcile PC orders and billing, answer phones, track shipments, distribute mail, faxing and took on various work projects as assigned.

* Develop, implement and deliver computer training software classes, created training exercises, skills tests and step-by-step handbooks for End-Users.

* Maintained and coordinated training schedules as well as develop reports, queries, and templates for the End-Users.

* Provide software support to internal and external End-Users.

* Oversee and provide quality assurance testing as well as provide software design solutions and modifications.

* Facilitate monthly IT meetings between Programmers and End-Users for special projects.

* Evaluate and research software needs for the company.

Field Secretary

Northeast Illinois Council, Boy Scouts of America

Highland Park, IL 60035

1993 to 1997

* Supported one Field Director, four District Executives, three District Directors, one Program Director, one Camp Director, one Finance Director, one Public Relations/Communications Director and one Scout Executive.

* Prepare, databases, letters, rosters, graphs, flyers, brochures, maps, certificates, health and registration forms.

* Coordinated, registered and receipted Cub Scout Day Camp reservations.

* Typed and designed a bimonthly 12-16 page newsletter, distributed to 4,500 volunteers in Lake and Cook Counties.

* General duties included receipting all District and Council events, filing, back up support to the receptionist, issued certificates of insurance, posted all bulk, standard and 2nd class periodical mailings, and performed the duties of the Office Manager when she was not in the office.

EDUCATION

Mount Mary College, Milwaukee, WI

BA in Graphic Design/Illustration, 3.6 GPA

Graduated May 2011

TECHNICAL SKILLS

* Software: Adobe Creative Suite 5, Mac Office Suite, Pivotal Customer Relationship Training for Administration and Customization, Crystal Reports, MS Word, MS Excel, MS Access, MS Outlook, MS PowerPoint, SAP System, Map Point 2001, Word Perfect, Presentations, AS400, Full Shot, pcAnywhere, MS Visual Basic, Visio, Lotus Notes, Lotus Organizer, ccMail, and MicroEdge

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