Project Executive Assistant
Resume:
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MALIKA JONES
MJB Resume
MALIKA JONES-BARRETT
Crowley, TX 76036
(C) 678-***-**** (H) 817-***-****
**************@*****.***
Offering a diverse background of experience, training and achievements in the following
areas:
Administrative Management
Information Technology
Project Management ITEP Compliance Procedures
Client Relations
Sarbanes-Oxley Training Implementation
Database Management
Technical Support
PROFESSIONAL PROFILE
Consistently received outstanding performance evaluations in all positions held.
Experienced in "multi-tasking" in an environment of constant change & growth.
Strengths include excellent analytical, organizational, interpersonal, and problem
solving skills.
Highly computer proficient: MS Windows 95/98/2000/NT/Vista, Unix, MS Office Suite,
Oracle, SQL, MS Project, Dreamweaver 8.0, MS NetMeeting, Adobe Acrobat Reader,
Salesforce.com, Quickbooks, SMS Financials, Medical Manager, Mercury Test Director,
SharePoint, FileMaker Pro, Lotus Notes, MS Visio, MS Query, MS Publisher, Orace 10.7
Financials, AS400, Point In & AgencyLink, Business Intelligence, MaxHire & BusinessWise.CAREER EXPERIENCE
C.V.STARR CO, ATLANTA, GEORGIA
Executive Assistant, Workers Compensation (10/07 - 11/09
)
As an
Underwriting Assistant, I supported (2) Vice Presidents & (3) Underwriters in the
Workers Comp. Department.
Cleared new business submissions; Coded premiums; Invoiced New Business & Renewals.
Issued endorsements to policies using PointIn a Chubb & Sons Web Based System
Set up new and renewal account files upon binding accounts. Prepared & issued binders &
policies.
Assisted Underwriters with obtaining required documentation from the Brokers and Insured.
RUSSELLPHILLIPS, ATLANTA, GEORGIA
Executive Recruiter (6/07 - 9/07)
Sourced great talent, mid to high level professionals in the I.T. arena, for Temp,
Contract to Hire & Permanent opportunities.
Interviewed and facilitated appropriate testing of candidates skill sets in an effort to
determine if they were a fit for the opportunities that they applied for.
Ensured that the candidate timesheets were correct for payroll submittal as needed.
BELLSOUTH TECHNOLOGY GROUP (COMPLIANCE & QUALITY ASSURANCE), ATLANTA, GEORGIA
Executive Assistant (1/06 - 4/07)
Managed and tracked the status of action items and project documents in the Microsoft
SharePoint Repository.
Performed duties as I.T. Project Manager; Assured compliance with project procedures and
requirements for SOX auditing.
Scanned & uploaded project documents to the SharePoint Repository.
Granted access to the Sharepoint Repository for Project Managers, Prime Integrators,
Client Account Managers, Business Analysts and all other I.T. personnel. Provided new user
training for the Microsoft SharePoint Repository.
Communicated initiatives and project status amongst the affected departments.
Assisted with the drafting of materials. Updated project plans utilizing Microsoft
Project.
Represented departmental /managerial goals to the Compliance and QA Team.
Prepared and audited timesheets and expense reports.
BELLSOUTH TELECOMMUNICATIONS (BROADBAND & INTERNET SERVICES), ATLANTA, GEORGIA
Executive Assistant (11/04 - 1/06)
Solely supported the Senior Partner Manager of Broadband. Scheduled meetings,
conferences, and managed Director's personal calendars. Solely supported the Director of
the DSL and Process Improvement Department.
Supported 10 Industrial Engineers and supervised secretarial staff; Prepared and audited
timesheets and expense reports.
Group Administrator for Oracle/Markview, Metadirectory, MTR and Magic.
Single Point of Contact for ordering all office supplies and equipment for the
department.
Coded and prepared vendor/expense vouchers using PeopleSoft/Oracle System.
Analyzed & generated PowerPoint Presentations for the MAP & Process Improvement Teams.
Set up and facilitated Video Conference meetings with clients and offsite co-workers.
Attended bi-weekly meetings to ensure Mercury TestDirector defects were within scope.
Included pulling Scorecard data from BertLite. Generated financial project reports
utilizing Microsoft Excel and Access.
Planned domestic and international travel itineraries including all hospitality packages.
Managed personnel records, processed new hire paperwork and provided orientation on
company policies and benefits to all new employees. Led new employee orientation and
trained temporary secretarial employees.
Prepared annual evaluation and orientation packets for the Sr. Partner Manager
subordinates to insure reviews are completed before corporate deadlines.
MALIKA S. JONES PAGE 2
PHOEBE PUTNEY MEMORIAL HOSPITAL, Albany, Georgia
Executive Assistant, (6/02 - 7/03)
Solely supported the Chief Compliance Officer and 2 Privacy Officers in the Internal
Audit Department of a 443-bed facility. Scheduled conferences and managed the CCO's and
Privacy Officer's personal calendars.
Assisted Privacy Officers in training approximately 3500 employees to become HIPAA
Compliant before the privacy deadline of April 14, 2004. Prepared and audited timesheets
and expense reports for the entire department.
Planned executive meetings; recorded and transcribed meeting minutes for departmental
distribution.
Reorganized the department's filing system in order to facilitate a user-friendly
document retrieval system in an effort to minimize time searching for files. Completed
other related assignments including special projects.
Updated and tracked interdepartmental project schedules in a timely and efficient manner
using MS Project.
SUMTER REGIONAL HOSPITAL, Americus, Georgia
Executive Assistant, (5/00 - 5/02)
Solely supported the Vice President/Chief Compliance Officer, Director, Assistant
Director, and 7 Clinical Analyst in the Information Technology Department of a 143-bed
facility; Managed management's calendar, scheduled executive meetings & conferences.
Planned domestic and international travel itineraries including all hospitality packages
for the department.
Answered 40 incoming lines using a Siemens PBX system; Screened Vice-President's phone
calls, visitors and mail.
Prepared and audited timesheets and expense reports using KRONOS.
Reorganized the department's filing system in order to facilitate a user-friendly
document retrieval system in an effort to minimize time searching for files.
Assigned network access to employees for their usage of multiple applications using
SIEMENS and SMS FINANCIALS. Tracked and logged technical issues using HEAT an Issue
Tracking Software.
Maintained personnel records, processed new hire paperwork and provided orientation on
company policies and benefits to all employees. Facilitated Lunch-N-Learn sessions for new
employees for various software programs.
Managed payroll activities and pre-screened all prospective candidates for employment.
WESTWAYNE, INC. Atlanta, Georgia
Executive Assistant, (5/99 -12/99)
Sole support for the Vice President and 2 Directors in the Account Management Department.
Created and Published Monthly Newsletter using Microsoft Publisher.
Tracked project teams billable hours. Conducted expense reporting and processed contracts
& other proposals.
Designed presentations and proposals to enhance staff marketing efforts; managed monthly
account billing for the department.
Initiated and implemented effective methods and procedures to expeditiously resolve
client service issues.
THE WINFIELD CONSULTING GROUP, INC. Atlanta, Georgia
Executive Assistant, (4/97 - 5/99)
Solely supported the CEO/President and satellite VP of the company; as well as 7 Project
Managers.
Planned all travel and entertainment arrangements for the company; Planned and organized
offsite events.
Maintained client and employee databases for mailing and communication purposes.
Prepared research manuals for potential clients who expressed interest in Non-Profit
Organizations.
EDUCATION:
Devry University, Pursuing Bachelors degree in Business Administration w/H.R.
Concentrate, Atlanta, GA (Fall 2012)
South GA Technical College, Associates Degree in C.I.S. w/Networking Concentrate,
Americus, GA (Winter 2002)
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