Assistant Executive

Location:

Salinas, CA

Posted:

October 05, 2012

Contact this candidate

Resume:

MARJORIE PAZOS

Tel: 831-***-****

Email: ********@*****.***

Dear Personnel Director,

I would like to express my interest in seeking employment with your organization. Accordingly, my complete resume is enclosed for your review and consideration.

With my advanced education in International Business Administration and Administrative Support, I feel I would be an asset to your organization. I am able to identify and resolve problems and I relate effectively with people of diverse backgrounds.

As my resume will reflect my ability to provide direct assistance with operational processes and accountability to improve financial and administrative systems. I have received recognition for my continuous ability to analyze, identify, and develop solutions for administrative procedures and issues. In addition, I have demonstrated my technical skills and the ability to implement new processes during the re-organization of a collection and account maintenance department; my efforts resulted in a significant increase in financially and operational efficiency.

In addition to customer accounts management, I have created and managed vendor/supplier and accounts system the encompassed the financial accounting, product tracking, and import processes for the packaging of perishable products. I established professional rapport and maintained contact with suppliers and their representatives. This process resulted in a significant reduction in company operating costs in comparison with the local market results.

I am fluent in both the Spanish and English languages with the growing Hispanic population in the area, my bilingual skills can benefit your company significantly.

I hope my solid performance, work ethic, and dedication to business administration demonstrates to you that I have the basic ingredients to be a valuable addition to your staff.

I would like the opportunity to discuss how we could put my energy and enthusiasm to work for you. I would appreciate an opportunity to meet with you to discuss my experiences as it relates to the available position. You can contact me by e-mail or by phone at 831-***-****. I look forward to hearing from you soon.

Sincerely,

Marjorie Pazos

MARJORIE PAZOS

Tel: 831-***-****

Email: ********@*****.***

SUMMARY OF QUALIFICATIONSHigh degree of professionalism and positive attitude when dealing with clientele Excellent oral and written communication and documentation skills, record and process information Manage employee payroll and benefits, manage schedules, and personnel file managementStrong knowledge of client/personnel communications; work effectively with all levels of managementExcellent file management skills; able to create and maintain effective filing systems both numeric and alphabetical Executive Assistant; highly motivated to accept responsibility and work without supervisionExtremely capable of prioritizing and multi-tasking to complete assignments quickly and accurately

Computer Skills; MS Office: Word, Publisher, PowerPoint, Excel, Outlook; SMART, E-mail and Internet Bilingual (Spanish and English)

EDUCATION & TRAINING

ADEX Academic Center, Lima, Peru –Bachelor of Science (B.S.), Major: International Business Administration

St. Ignatius Loyola Institute, Lima, Peru – Graduate Certificate: Executive Assistant Program

Sandhills Dental Career Center, Southern Pines, NC – Certified: Dental Assistant/ Dental Radiology / Medical Assistant I

EMPLOYMENT HISTORY

Greater Miami Chamber of Commerce 12/2011 – 06/2012

Executive Assistant Business Development Planned, coordinated administrative and logistical duties; developed and executed numerous executive-level business events .

Agricola Athos S.A., Lima, Peru 02/2005 – 12/2006

Executive Export Assistant Management /Accounts Payable Planned, coordinated, and delegated administrative and logistical duties; developed and implemented various administrative procedures to include preparing and maintaining documentation and correspondence, preparing and presenting operational and financial statistic reports to management. Managed Accounts Receivable and Accounts Payable to include multiple property leases; prepared daily Cash and Bank Statements, department purchases, and sales reports.Maintaining accurate accountability of all petty cash funds and payments daily.Operated PC to conduct bookkeeping activities using SMART accounting software; prepared multiple documents, reports, spreadsheets, and forms through MS Word and Excel applications. Prepared multiple payroll accounts; timekeeping, recording, calculating benefit deductions, percentages, and generated payments. Communicated with providers to discuss production control issues and resolution, presented production goals and performance statistics as well as motivational techniques.

Inversiones Per Pacifico S.A., Lima, Peru 05/2004 – 02/2005

Executive Assistant /Purchasing DepartmentMaintained executive office calendar; planned and scheduled meeting for executive management personnel.Liaison between the external and internal executives, managers and consultants in coordinating meetings.Provided assistance to clients, partners and executives with presentations and summarizing reports.Managed multiple tasks required to ensure the flow of operations within the purchasing department. Coordinated and scheduled travel itineraries and event planning for executive management; acted as representative of the executive in meetings, seminars, and conferences.Apply effective decision making ability in delegating tasks and responsibilities to department employees as per the executive’s instructions; fostered team work to ensure company goals were achieved.Answered incoming calls and directed to appropriate personnel; handled inquiries and resolved client issues.Coordinated the purchase and distribution of products to packaging plants in Peru; issued shipment registration receipts and controlled the inventory of warehouse, scheduled customs inspections, and organized the quality assurance/quality control documents.

Brightstar Peru S.R.L, Lima, Peru 10/2001 – 01/2004

Accounts Payable AssistantGreeted clients and directed them to appropriate staff member to best meet their needs; answered multi line phone system ensuring appropriate transfers, handling inquiries and provided information regarding company product availability.Operated company PC to access client information and input and update account databaseOperated all automated office equipment to include computer, fax, copier, scanner, etc. Reported daily sales transactions to Accounting Manager and maintained petty cash log, sent archived sales reports, receipts, and purchase orders to database.

VOLUNTEER SERVICE

Care Clinic of Fayetteville/ Red Cross 08/2011 – 11/2011

Dental Assistant

MAJORIE PAZOS

Tel: 831-***-****

Email: ********@*****.***

REFERENCES

Ms. Reina De Leon

Director of RRPP

MIAMI CHAMBER OF COMMERCE

Direct: 305-***-****

Telephone: 702-***-**** cell