Administrative Assistant Manager
Resume:
Desy Tjitradinata
Etobicoke, Ontario M9B 6B9
Home: 416-***-****
Cell: 416-***-****
E-mail: *****@*******.***
OBJECTIVE:
To obtain a challenging position within a growth oriented company, this will allow me to utilize my
administrative and team player skills.
EMPLOYMENT HISTORY:
October 2011- June 2012
Korn Ferry International/ Futurestep- Toronto location
Project Coordinator/ Executive Assistant
Support the General Manager and Director of Client Services with Business Development needsSupport the Managing Consultants and Recruiters on search engagementsSupport the Senior Accountant with accounts payable Manage the quality and completeness off all candidate and client information captured in the engagement/candidate management systemDevelop and maintain a standardized system for the electronic filing of all engagement related documents including candidate presentations, position specifications, client reports, reference information and other related search documentation.Ensure that all position specifications are posted to the most appropriate websites/job boards; manage invoicing and payment.Manage preparation of weekly client update documentation, working with consultants to ensure accuracy and timeliness of information.Make travel arrangements for consultants, dealing with the firm’s external travel agency.Coordinate all candidate travel and accommodationEnsure expense reports are accurately completed, approved and forwarded for processing.
March 2011- October 2011
Korn Ferry International/ Futurestep- Toronto location
Receptionist/Project Coordinator
Resume duties as a back up project coordinator if neededEntering business cards to Partner’s contacts and databasePrepare candidate profiles/resume for submission to clientsArrange & confirming catering requestsAttaching & inputting resumes into databaseCalling in any maintenance & equipment issues to Building managementMonitor stock of stationery office supplies & kitchen supplies order on a weekly basisCheck main voicemail for any messages and forward to appropriate personAnswer & decipher incoming calls between client and candidateManage all the meeting rooms, checking frequently for invites and managing conflicting requestsSend reminder to AOMs for any changes, update monthly Canada roster and send to Everyone in Canada distribution listPick up & distribute incoming mail, updating the names on the mail slots as employees join or leave the companyKeep the reception area tidy & clear at all times, escorting guests to their designated meeting rooms or the lounge.Send out all outgoing mail, monitoring the amount of money on the machine & supply of labels
July 2010- January 2011
Paramount Fine Foods- Corporate Head Office
Administrative Assistant
Order Head office supplies and equipment as neededGreet all incoming guests at front deskMicrosoft Outlook for all communicationsSort and distribute all mail correspondence, faxes and courier packagesMaintain company’s general, vendor and HR filesAnswer incoming calls using multiple lines and transfer to appropriate staff memberProvide administrative support to management staffProcess company Benefit applications for employeesData entry and upkeep of organization’s databases, ensuring a high level of accuracyMaintain reception area and kitchen is neat and organizedDeal with all inquiries and complaintsArrange catering for meetings/eventsCopying, filing, scanning correspondence
January 2008- June 2010
Livingston International- Corporate Head Office
Registrar Imported Vehicles Division
Administrative Assistant/ Accounting Clerk
Handling cash and cheques regularlySort and distribute mails, faxes, courier packagesPhotocopying, scanning, filing and data entryOrganize daily receipts for month end purposesMake follow-up calls on appointmentsGreeting all incoming clients and directing them to appropriate personsHandling all incoming and outgoing callsMonitoring incoming and outgoing activities of all staff membersMaintain reception area is neat and organized at all timesEnsure kitchen and office supplies are well stockedProvide assistance for visitors with directions and inquiriesArrange office maintenance services when necessary
September 2007- January 2008
Livingston International Inc. - Managed Services
Inbound Call Centre Representative
Assist clients with tracking shipmentsRevising and submitting documents for processingHandling high volume of calls daily
July 2005- March 2006
Servisair Globeground
Airport Dispatcher
Direct floor agents to assist wheelchair passengers to their designated locationCollect emergency incidents to report information to the Airport Operations Control Centre.Handling incoming calls from passengers who requires wheelchair assistance.Record airlines arrival/ departure times and any gate changes from Resource Management Unit.Provide assistance to Supervisor with scheduling of floor agents and shift reports
July 2004- July 2005
Servisair Globeground
Airport Customer Care Agent
Assist disabled passengers with wheelchair service from/ to the aircraft.Provide passengers with the proper direction around the airport terminal such as locating gates, airline and boarding pass information.Handle unaccompanied minors from/ to the aircraft.
Education:
Ontario Secondary School Diploma
Kipling Collegiate Institute, 2000
Completed one year of Accounting Program, Humber College North Campus, 2001
References:
Lyn Currie 416-***-****
General Manager & Vice President, Canada
Futurestep
Mike Chisholm 647-***-****
Senior Vice President
Livingston International
Rosanna Skinner 416-***-****
Chief Operations Officer
Paramount Fine Foods
Joanne Fijalkowski 416-***-****
Administrative Office Manager
Korn Ferry Interenational
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