Administrative Assistant Human Resources

Edie Devlin

Email: *********@********.***

Address: **** ***** ****

City: Powhatan

State: VA

Zip: 23139

Country: USA

Phone: 804-***-****

Skill Level: Experienced

Salary Range: 40

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

Edith aEdiea Devlin

*********@********.***

Home: 804-***-****

SUMMARY

Executive Assistant professional with a proven track record in providing excellent organizational and office support. Strengths include ability to multi-task and work with little or no supervision, corporate calendaring, detail oriented, and excellent interpersonal skills. Use reliable discretionary judgment in handling sensitive and confidential information; cultivate trusting relationships with clients and colleagues at all organizational levels.

PROFESSIONAL HISTORY

Genworth Financial, Richmond, VA

Executive Assistant to Acting Chief Executive Officer and Chief Financial Officer

a Challenging fast-paced, high-impact corporate environment, providing a full range of executive administrative support.

a Coordinate calendar / scheduling with staff and other constituents

a Coordinate meetings via on-site, video and teleconferencing

a Proactively manage communication and information flow

a Manage purchase requisitions, accounts payable submissions / research and payments / reconciliation with departmental needs

a Organize travel arrangements and follow-up with expense processing

AOL, Inc., Dulles, VA

Executive Assistant for Executive Vice President of Human Resources / Corporate Services / Office of Diversity & Inclusion

Administrative Assistant to Vice President of Human Resources

Progressive assistant career path within AOL. Executed day-to-day administrative functions and processes, to include: event planning, expense management, travel arrangements, corporate calendaring, and coordinating personal with business related activities to avoid conflicts. Provide high level, confidential, sensitive administrative support with constantly changing priorities

a Manage complex schedule and make decisions to effectively maximize executiveas time

a Arrange extensive executive global travel; managed and processed all expenses, ensuring the expenses were correctly submitted and reimbursed on a timely basis

a Screen incoming internal and external communications and handle accordingly by delegation or immediate action based on the requirement; facilitate flow of information between executive and direct reports, colleagues or company management as well as internal and external customers

a Schedule conference calls with global participants with sensitivity to the international time zones involved

a Create initial drafts of correspondence, proof and edit presentations, reports and other documents ensuring accuracy and consistency

a Prepare documentation for executiveas reference in discussion with senior management, e.g., client organizational charts, staffing reports

a Help create cohesive working environment thru activities and recognition programs

a Support departmental administrative requests as needed

National Association of Attorneys General, Washington, DC

Executive Assistant for Deputy Director

Facilitated the Deputy Directoras workflow by prioritizing her schedule and correspondence. Functioned as her liaison with state Attorneys General and their executive staffs, the staffs of members of Congress and top executives from the business community while exercising diplomacy, confidentiality and good judgment. Coordinated three Association annual meetings, designated seminars and other meetings / seminars managed by Deputy Director, to include preparation of briefing materials, announcement mailings, work plan, management of on-site office and staff assignments.

Supreme Court of Virginia, Office of the Executive Secretary, Richmond, VA

Administrative Assistant

Responsible for administrative and organizational assignments in office operations. As a contributor of the management team, involved in the daily activities of the Virginia court system. Provided direct support to the Executive Secretary. Liaison for the Office with all branches of State government. Coordinated all office-wide administrative operations, such as procurement and installation of a major carpet renovation and new telephone system, training clerical staff, and orientation for all new employees. Managed maintenance and building operations, to include

interfacing with building security. Produced and edited annual and quarterly publications; prepared annual summary of legislation enacted by General Assembly related to the court system.

Office of the Attorney General, Richmond, VA

Executive Secretary

Administrative Aide to the Chief Deputy Attorney General coordinating legal, advisory and regulatory services to State agencies. Analyzed proposed legislation and made assignments to Office attorneys for legal review in determining constitutionality and consistency with provisions of present State law. Trained clerical staff for the executive front office. Composed correspondence for Chief Deputy Attorney Generalas signature. Organized and managed Southern Conference of Attorneys General.

Executive Secretary

Responsible for organizing the activities of the Acting Attorney General with management team and office personnel when elected Attorney General resigned to run for Governor. Screened incoming mail and telephone calls, then assigning to appropriate staff for action. Reviewed all correspondence prepared by staff for accuracy and adherence to office policy. Collected and organized data for speaking engagements, committee meetings and appointments.

Administrative Assistant

Handled the secretarial duties for a Senior Assistant Attorney General and two of his direct reports. Supervised and maintained records for hourly clerical staff and case records management system. Organized and managed reception for visiting dignitaries at the Southern Conference of Attorneys General, an entity within the National Association of Attorneys General. Assisted in preparation and

administration of Law Conference for Public Education hosted by the Virginia Attorney General.

EDUCATION

Executive Secretary Certificate Program: Smithdeal-Massey Business College

Business-related classes: University of Richmond Management Institute

Business-related classes: Virginia Commonwealth University

SKILLS

Microsoft Office: proficiency with Word, PowerPoint

Daily use of Outlook Calendar

Working knowledge of applications and tools related to working in the Human Resources environment: Business Objects, PeopleSoft, SAP, and creating organizational charts using OrgPlus, Visio, PowerPoint

REFERENCES

Available on request

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