Administrative Assistant

Carmen Torres

**********@*******.*** 562-***-****

OBJECTIVE

To secure a full-time position that will utilize my 10 years of

administrative and secretarial work experience while providing

opportunities for advancement.

PROFESSIONAL QUALIFICATIONS

. Strong organizational skills, detail-oriented, and the ability to

handle multiple priorities

. Bilingual English/Spanish, excellent written and oral communication

skills

. A self-starter, capability of working independently as a team member,

able to work under pressure in a fast pace environment, recognize and

resolve issues

. The ability to prepare presentations, charts, tables and graphs

. Knowledge to handle confidential information and facilitate

communication between appropriate departments

. Proficient with Microsoft Office MS Word, Power Point, Excel, Lotus

Notes, and Internet

PROFESSIONAL EXPERIENCE

5/10 - Present Southern California Edison

Rosemead, CA

Corporate Finance - Tax Department

Administrative Assistant

. Support the Tax department by performing administrative

task; greeting and receiving visitors by escorting them

to their proper destination

. Process invoices, following up making sure payment was

made in a timely manner

. Presented Tax Director with status of invoices with

graphs and tables

. Assist in the filing of tax returns and made sure to

meet deadline

. Process certified mail in a timely manner; sort and

distribute mail correspondence

. Cover the desk of the Executive Assistant in her absence

. Coordinate travel arrangements and prepared and tracked

expense reports

. Implemented new certified mail procedure, therefore

reducing cost for the dept.

. Coordinate staff meetings including lunch meetings;

ordered office supplies including IT requisitions

. Experience in interacting with all levels in the

department and in the company including several field

offices

. Maintain department library by organizing and tracking

the locations of books

1//10 - 3/10 Volt

Southern California Edison Westminster,

CA

CSBU - BCD

Administrative Assistant

. Supported Industrial Segment and Search and Rescue team leader by

performing administrative tasks such as, greeting and receiving

visitors by escorting them to their proper destination and answering

telephones

. Gatekeeper of department conference rooms

. Processed new hires

. Scheduled, updated and maintained Manager's calendar

using Lotus Notes

. Composed and edited correspondence and presentations as

required

. Ordered office supplies in SAP including IT requisitions

. Maintained office supply cabinets and promotional items

. Sorted and distributed mail

. Produced meeting minutes and communicated information

back to management

. Able to adjust to changing priorities and integrate work across

relevant areas

. Coordinated travel arrangements and process expense reports

. Processed invoices

. Maintained and accessed reports and files for managers

3/09 - 11/09 Volt

Southern California Edison Irwindale, CA

CSBU- Energy Efficiency Division

Administrative Assistant

. Supported Market Segment Solutions by performing

administrative tasks, including handling confidential

and sensitive telephone calls, files, documents, and

reports

. Authorized payments and invoices required for program

verification and audits

. Scheduled, updated and maintained Manager's calendar

using Lotus Notes

. Planned, coordinated and organized multiple assignments,

tasks and projects for management

. Assisted managers with overall management and oversight

of staff in daily operations

. Researched, coordinated and finalized ad hoc complex

assignments

. Composed and edited correspondence and presentations as

required

. Ordered office supplies including IT requisitions

. Processed invoices to ensure proper payment

. Coordinated travel arrangements and processed expense

reports

. Produced meeting minutes and communicated information

back to management

. Coordinated and ordered lunch for high level staff

meetings

. Created and edited reports, graphs and presentations,

converting information from one format to another

. Demonstrated the ability to adjust to changing

priorities and integrate work across relevant areas

2007- 1/2009 Long Beach Unified School District

Long Beach, CA

Office Assistant

. First point of contact and interacted with staff,

parents, and vendors by assisting questions and concerns

. Coordinated, planned school events, conferences and

meeting for various staff and parents

. Translation of meetings flyers, announcements,

newsletters, and bulletins from English to Spanish

. Established, retrieved and maintained accurate files as

needed

. Answered 10 telephone lines provided information and

assistance, while properly screening all calls directed

to the Principal and 40 staff members

. Monitored office staff/procedures when Office Manager

was not present

. Distributed all forms of correspondence daily to

appropriate staff

. Responsible for maintaining adequate inventory and

properly organizing supplies

. Composed and typed routines correspondence and

memoranda's using word processing software

. Proofread documents for proper sentence structure,

grammar, spelling and punctuation

. Data entry of students attendance on a daily basis and

generated monthly report

1996-2001 Latt-Greene

Vernon, CA

Production Assistant

. Data entry of orders and follow-up to ensure deadlines

have been met

. Allocated orders and assisted sales staff

. Inspected material for Quality Control

. Established, maintained permanent files as needed

. Answered 10 telephone lines and routed calls to 15 staff

members

. Greeted and directed visitors to proper destination

EDUCATION

2013-2015 University of Phoenix On line Courses

Bachelors - Business Administration

2004 - 2006 Long Beach City College Long

Beach, CA

General Education

1991-1993 East Los Angeles College

General Education Monterey Park, CA

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