Executive Assistant Management

Catalina Eusebio

** ******** ****** * ********, NY 10523 _ 914-***-**** _ **********@*******.***

Executive Assistant

Commitment Efficient Integrity

Integral business professional - Tenacity in meeting deadlines and dedication to perfection with a strong work ethic and good self-management discipline

Key Skills

Adept Communication

Self-Motivated

Organized

Accountable

Flexible/Adaptable

Solution Oriented

Technologically Savvy

Ability to Multitask

Strong Leadership Capability

Professional Experience

Gensler – New York, NY 6/2012-2/2013

Executive Assistant

Responsible for overall support to the Managing Director/Principal

Serve as central point of contact for the coordination and management of the Managing Director’s activities

Arrange and coordinate all meetings and teleconferences; coordinate all travel itineraries, make reservations, maintain calendar and manage schedule for the Managing Director; keeping all information complete, current and accurate

Evaluate and prioritize events requiring Managing Director’s attendance and participation

Maintain consistent, seamless communication between Managing Director and clients, ensuring complete and accurate details are maintained on calendar and Outlook contact information is up to date

Prepare and provide all necessary materials for calls, meetings and trips, maintaining contact with others to ensure all follow up items are prepared

Prep Managing Director for all meetings by assembling agenda in advance, confirming meeting facilities, and providing prevalent background documentation and reports

Receive, screen and route mail, emails, telephone calls and publications and taking action as needed or directed, including managing deadlines on incoming requests

Manage timelines for Request for Proposals and work with marketing department in the development of proposals and presentations

Conduct market research and construct dossier on prospective clients

Under guidance from the Managing Director, prepare all required information for Board of Directors and Management Committee meetings by preparing agendas, reports, presentations and other documentation

Compose correspondence/responses and create reports, including expense reports and timesheets

Organized work environment by disseminating, tracking and maintaining information, data, and filing

Provide translation in Spanish/Portuguese as needed

Intelect Corporation – Baltimore, MD 3/2010-11/2012

Executive Assistant

Responsible for overall support to the CEO/President and the Executive team

Manage CEO’s heavy business/personal calendar and schedule all appointments.

Liaise with senior management on Master Service Agreements and Non-Disclosure Agreements to ensure company’s best interest

Audit and assess all incoming contracts prior to obtaining CEO signage

Attend Executive meetings - document minutes & distribute minutes and action items

Prepare expense reports and manage credit card statements

Take responsibility for driving special projects (e.g. ensure business leaders are following through on their assigned tasks)

Maintain and nurture relationships with CEO's main contacts

Prepare complex travel arrangements both domestic and international

Organizing and assist in representing Intelect at marketing events and tradeshows.

Manage, implement, and execute company functions

Manage the company intranet via SharePoint

Perform and manage HR Generalist functions such as recruitment, onboarding, benefits, terminations and ongoing employee inquiries

Assisted in the launch of a new company under the Intelect Corporation umbrella – Precision Forces, LLC.; participation included development of website and company logo, job fairs and marketing

The Chefs Warehouse, LLC – Ridgefield, CT 3/2008-3/2010

Executive Assistant

Provided overall support to CEO, President and Executive Team

Maintained calendars, scheduled meetings and events, and managed expense reports

Organized board meetings, and prepared board presentations – heavy interaction with board members and Executive team

Attended Executive meetings, recorded minutes, and distributed action items

Prepared documents and letters for intercompany purposes and clients

Arranged all aspects of domestic and international travel

Acted as office liaison, answered all incoming phone calls and provided correspondence

Processed invoices, managed accounts and answered internal accounting questions

Represented Chefs’ Warehouse for the Ridgefield Chamber of Commerce

Acted as Helpdesk administrator – managed IT tickets

Bilotta Kitchens- Interior Design Firm – Mamaroneck, NY 3/2004-9/2007

Executive Assistant/Construction Manager

Provided project coordination and support to President

Supervised progress on open construction and design projects

Provided up-to-minute status on all open contracts

Maintained existing clients through excellent relationship management

Provided correspondence to all incoming inquiries

Handled sub-contractor negotiations

Assisted in the design and launch of company website

Maintained effective invoicing system with clients

Managed the full life cycle of processing all warranty claims

Education

Boston University- Major: History Jan 2004

Acquired Skills

Proficient with Word, Excel, PowerPoint, Outlook, Adobe, and Vision

Proficient in accounting software AS400, JD Edwards, Foundation

Adept in Taleo – Recruiting and Performance Management

Fluent in written and spoken English, Spanish, and Portuguese

References Available Upon Request

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