Administrative Assistant Sales

**** ** *** * ** #** • Miami, FL *****

Phone 305-***-**** • E-mail ****.******@*****.***

V IV IANE NEGR I N

Objective

To obtain a position with a company where I can utilize my skill and knowledge towards a career that offers growth

and advancement potential.

E xperience

05/12 - 02/13 T & S R oofing Systems, M iami, F L

Account Manager:

• Scheduled appointments for the salesmen for estimates

• Managed all new customers and repairs

• Scheduled crews for the jobs

• Requested inspections

• Obtain results on inspections, uplifts and any engineering test needed

• Collection on repairs, on-going jobs and pass due balances.

• Created all Purchase Orders for all materials, reinspection fees and customer invoices using QuickBooks

• Assisted in marketing (sniper mail & Home Pro)

• Prepared all final documents and obtain all final releases from vendors

02/07- 01/12 de la Group PR, M iami, F L

Administrative/personal assistant:

• Schedule appointments and update Outlook calendar

• Make t ravel arrangements

• Gather interview briefing documents and confirm interview details with clients

• Assist in event planning logistics, coordinating with venues and audio/visual staff

• Schedule couriers and t rack packages

• Follow up on miscellaneous personal billing issues

• Run personal errands for president including, picking up dry cleaning and event materials

• Order office and home necessities

2/07-11/07 LG Electronics, Doral, F L

Administrative Assistant

• Process all payables and reimbursements

• Responsible for processing all US Customs duties

• Monthly reports such, bank reconciliation, detail list, and corporate credit cards

• Handled all of the corporate credit card charges

• Process payroll for all employees and made monthly 941 tax deposit

• Created a daily report on bank statements, currency exchange, and check conciliation

• Assisted in all in-count ry sales POP materials for shows, creating shipping request, and commercial invoices

• Checked on product availabili ty and cost.

• Processed orders, returns and followed up with clients regarding their orders.

• Monthly inventory count at FNS

• Assisted in marketing ideas and made schedules for PC Magazine and CompuChannel

• Managed healthcare for all employees, such as adding, canceling, disputing claims, etc.

• All areas of secretarial work; ordering supplies, filing, faxing, mail distribution, deliveries, etc.

09/05 – 12/06 D iagnostic Testing Group, M iami, F L

Account Executive

• Developed sales, marketing and operational strategies.

• Maintained client accounts; scheduling, authorizations, and report status.

• Responsible for calling on practicing physicians, hospitals, managed care and other health-related

organizations/personnel within an assigned ter ri tory.

• Making at least 10-15 presentations to doctors per day, building relationships and rapport with doctors and

other healthcare professionals.

• Provide timely, accurate and valuable field information: transmit visit reports on a daily basis, wri te

complete, accurate and comprehensible feedback concerning all significant events in your sector, ensure that

ter r itory and administrative systems and processes are maintained and updated.

Skills Microsoft Office (Word, Excel, PowerPoint, Outlook) QuickBooks and advanced In ternet

research skills. Fluent in English and Spanish.

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