Administrative Assistant Sales

Justine Lsafer

Email: *********@********.***

Address: ** ******** ****

City: Parsippany

State: NJ

Zip: 07054

Country: USA

Phone: 973-***-****

Skill Level: Experienced

Salary Range: 50

Primary Skills/Experience:

See Resume

Educational Background:

See Resume

Job History / Details:

'Justine Lafer

29 Sagamore Road 973-***-****

Parsippany, NJ 07054 **********@*********.***

Executive Assistant / Senior Administrative Assistant

PROFESSIONAL SUMMARY

Self-motivated, experienced, resourceful Executive Assistant with a track record of staying on-task and on-time despite shifting priorities and tight deadlines with the ability to work independently. Advanced experience in calendar management, domestic and international travel arrangements, orchestration of on-site and off-site meetings, processing and tracking of expense reports and fielding phone calls.

Excellent multi-tasking and follow-through skills with an emphasis on details, extremely well organized, possesses strong verbal and written skills with a strong proficiency in Microsoft Office Suite. Possesses the ability to handle confidential information with diplomacy, tact and good judgment. Energized by challenges and readily adapts to new technologies, projects, teams, systems and tools. Consistently demonstrates practical yet imaginative approaches to service delivery, workflow management and process improvement.

PROFESSIONAL PRUDENTIAL REAL ESTATE INVESTORS 2011 - 2012

EXPERIENCE Executive Assistant 1 year

(This position does not represent the true responsibilities of an Executive Assistant. Please refer to Emerson Radio.)

Right hand to multiple Executives in Marketing Department in a high demand, fast-paced, rapidly changing environment.

Maintained organization of fund related client marketing meetings in coordination with Graphic Design team

Handled large volume of domestic and international travel to include hotel and rental car arrangements

Organized on-site meetings to include catering arrangements and client travel services

Fielded phone calls

Maintained Lotus Notes daily calendar and contact information

Prepared, submitted and tracked expense and travel vouchers

Created Excel spreadsheet to assist in tracking monthly expenses

Maintained client/fund related information in corporate marketing custom designed program (Pivotal)

Coordinated large volume of client/fund related information for quarterly electronic mail distribution of financial letters and reports to current clients

Maintained State License Insurance files

Created and maintained quarterly marketing activity reports

GlaxoSmithKline, Parsippany, NJ 2010 (June - October)

Administrative Assistant to VP of Panadol Future Team Temporary

Provided comprehensive support to Vice President of Panadol Future Team consisting of Innovation Director; Global Brand Communications Director; Expert Marketing Director and Manager; Innovation Director; Packaging Design and Ideation Manager; Ideation and Insight Director; Consumer and Insight Director.

Proactive calendar management.

Organization of on-site/off-site meetings to include Video/Web conferencing and catering arrangements.

Arranged online conference room bookings.

Handled domestic and international travel (flight/hotel/car service).

Responsible for creating and processing monthly expense reports for entire team.

Emerson Radio Corporation, Moonachie, NJ 2004 - 2009

Executive Assistant to President 5 years

Senior-level resource to President and Executive team at Emerson Radio Corporation while organizing high-level on/offsite events, Board of Directors meetings and audio sales presentations.

Right hand to executive team (President, COO, EVP/Sales, VP/Operations, Treasurer and Board of Directors). Ensured consistently smooth office operations in a fast-paced, rapidly changing environment and acted as liaison to 50 employees in NJ and 2 warehouses in TX and CA.

Fielded executive management phone calls, maintained daily calendar/confidential files and distributed email communications.

Handled national/global travel arrangements for executive team and direct reports.

Planned and orchestrated large-scale on/offsite events through the life cycle.

Compiled vast amount of materials for meetings and sales presentations.

Processed expense reports and monitored corporate credit card usage.

Key Accomplishments:

Successfully adapted to a large and diverse Executive team by getting to know their personalities, work habits, responsibilities, time schedules and priority requirements.

Flawlessly organized logistics and catering for annual shareholder meetings (offsite) quarterly Board meetings (onsite), from site selection to post-meeting activities.

Supported CFO and Board Members with coordination of financial documents (SOX, 10Q/10K Reports) for shareholder meetings.

Accurately tracked weekly product sales results from major clients (K-Mart, Wal-Mart, and Target); generated reports and circulated critical findings to EVP/Sales and team.

Produced audio sales presentations organized by 7 product categories, with the average presentation containing 50-100 products and approximately 30 pages in total. Worked over Xmas holidays (office closed) to prepare for world's largest consumer electronics show held in Las Vegas the first weekend in January. Solely created, assembled and shipped all presentations for EVP and sales team to Las Vegas ahead of schedule.

Bearing Point, Basking Ridge, NJ 2000 - 2004

(Consolidated with Arthur Andersen, LLP) 4 years

Administrative Assistant

Provided comprehensive support in a team environment covering as many as 7 managers at any given time. Handled daily calendar management, travel reservations, expense reports, client invoices, typing and compiling information for client files, contact lists, distribution directories, etc. Became sole Admin Assistant to Managing Director of the Wireless Cable Group and his team.

Key Accomplishments:

Generated documentation for launch of new client projects for Wireless Cable Group, exceeding expectations.

Took initiative to organize client files and assigned them each project numbers. Created and maintained Excel spreadsheets to keep manager informed of teams' client activity and time/expense report tracking.

BASF Corporation, Florham Park, NJ 1989 - 2000

Communications Coordinator, Corporate Communications 11 years

Rapidly promoted from PR Administrative Assistant to Corporate Communications Coordinator for global manufacturer with 35 manufacturing sites in North America.

Managed, monitored and controlled warehouse inventory of all corporate literature.

Circulated press releases and internal communications to North American employees and parent company in Germany.

Maintained files of distributed press releases and internal communications.

Supervised literature inventory control and invoice processing, requiring daily interface with warehouse personnel.

Key Accomplishments:

Implemented inventory control system and organized all reports, company brochures and literature, leading to increased requests for information. Proposed and secured buy-in from EVP to contract a warehouse to handle inventory, shipping and storage.

Led the project and worked with contracted warehouse, site location assistants and parent company in Germany to build consensus on inventory and distribution materials. Project was lauded by PR for greatly improving overall efficiency.

Single-handedly oversaw the distribution of corporate annual reports and all related company publications to 35 North American sites.

Assisted Manager of Public Affairs in preparation for annual press conference in New York City, requiring direct contact with editors of major New York publications.

Rapidly mastered Lotus Notes and approached IT/management about using it for electronic distribution of press releases and internal announcements. Solution dramatically reduced time and expense in communicating information to all locations.

TECHNOLOGY MS Office Suite (Word, Excel, Outlook, PowerPoint), Lotus Notes

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