Manager Administrative Assistant

Alicia McCracken

Email: ********@*************.***

Address:

City: Manassas Park

State: VA

Zip: 20111

Country: USA

Phone: 703-***-****

Skill Level: Any

Salary Range:

Primary Skills/Experience:

Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills.

Educational Background:

High School Dipolma from Yorktown, Arlington VA 1/2001 to 1/1997 (n/a)

Job History / Details:

Career Overview

Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills.

Skill Highlights

Administrative support

Meet deadline

Meets/exceeds goals

Business correspondence

Professional Experience

May 2011 to Current

BAE Systems

Acquisition Assistant

Weekly activity report, including: assignments, activities planned, activities undertaken, requests for APM/DAPM Assistance.

Planning of the upcoming Navy Symposiums.

10/11/2012 12:00:00 AM

Anteon

Administrative Assistant

Produced and approved purchase orders for submission to vendors and followed up as necessary.

Examined travel arrangements, travel vouchers, labor charges, employee schedules for completeness Reformatted resumes for winning bid proposals Reviewed vendor invoices for receipt of payment Maintained a numerical filing system for employees' monthly timesheets for approximately sixty-four (64) employees Created spreadsheets in Excel for Division's charge hour monthly timesheets, project assignments, invoice statements and purchase orders.

Prepared and filed all request changes within the Division.

2008 to 2011

Advanced Concepts

PMS495 Executive Assistant

Processed orders/vouchers using Defense Travel System for upcoming travel for the Program Manager.

Submitted clearances through JPAS for government employees.

Maintained and coordinated the Program Manager's/Deputy Program Manager's calendar, including scheduling visits (internal and external), arranging meetings and completed associated scheduling tasks.

Edit and format Navy correspondence for the Program Manager to sign.

Maintained and coordinated leave/training/travel calendar for PMS495 employees.

Updated employee muster sheets as necessary.

2005 to 2008

Advanced Concepts

PEO LMW Executive Assistant

Maintained and coordinated the Executive Director's calendar including scheduling visits (internal and external), arranging meetings and completed associated scheduling tasks.

Processed orders using Defense Travel System for upcoming travel for the Executive Director.

Submitted travel vouchers for other senior staff to ensure proper reimbursement is made and trip closed out.

Answered phone calls, greeted visitors and ensured personnel visiting the Front Office were assisted promptly.

Edited and formatted correspondence to be singed by the PEO/DPEO.

Submitted clearances through JPAS for government employees.

10/11/2012 12:00:00 AM

Receptionist

Typed and reviewed correspondence in final format for signature.

Maintained a ten (10) line phone system by transferring calls to four (4) different Division's managers and their respective employees and tracked all phone lines due for repairs.

Organized and issued mail to the respective employee.

Faxed and copied various documents for Division's managers and their staff members.

10/11/2012 12:00:00 AM

Administrative Clerk

Created and sustained a systematical filing system in numerical order within the database for one of Anteon's government contracts Assembled binders for ship repairs and ship launchings.

Answered telephones Security clearance Secret.

2002 to 2005

Advanced Concepts

L5 Executive Assistant

Manage Division's tic list Compile highlights for Fleet Readiness' Branch Draft, review and prepare correspondence in final format for signature Compose travel arrangements and accommodations Review travel orders and vouchers for accuracy Order supplies for Division's staff members Assist with the Division's event planning Arrange for facilities to conduct meetings and conferences.

Education

1997,

Seminars/Training Logistics 102, DAU, 2012 Logistics 101, DAU, 2012 Administrative Assistant Conference, Orlando, FL, 2011 Acquisition 101, DAU, 2011 SHERIKON, Administrative Orientation, SHERIKON, Inc. 1999 SHERIKON, Administrative Orientation, SHERIKON, Inc. 1998 Powerpoint, Comp USA, 2000

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