Administrative Assistant Executive

Fiona Gill

** ****** ******, *** *, Bristol, CT *6010

direct: 860-***-**** • home: 860-***-**** • *******@***.***

Objective Senior Level Executive Assistant • Senior Administrator Position

Qualifications Skilled and dedicated Senior Level Executive Assistant with more than 15 years experience

coordinating, planning and supporting daily operational and administrative functions

Demonstrated capacity to provide comprehensive support for executive-level staff; excel at

scheduling meetings, coordinating travel and managing all essential tasks

Proven track record of accurately completing research, reporting, information management and

marketing-support activities with demanding time frames

Highly focused and results oriented, with a strong business acumen

Proficient in: Microsoft Office Suite (Word, Outlook, Excel, Powerpoint, Access, Lotus), Windows

Experience Yale University Center for British Arts, New Haven, Connecticut 3/2009 - Present

Executive Assistant to Director (temporary assignment)

Provide high-level administrative support to Director of the Arts Center housing the largest and most

comprehensive collection of British Art outside the United Kingdom.

Direct all administrative and project-support efforts

Coordinate and plan Domestic and International travel

Prepare biweekly time, expense and travel reports

Preparing draft correspondence and editing final documents

Communicate with arts organizations worldwide

Schedule and organize departmental meetings

Webster Bank – Financial Intelligence Unit, New Britain, Connecticut 2/2007-2/2009

Executive Administrative Assistant to Vice President

Served as Executive Administrative Assistant to the Vice President of the Financial Intelligence Unit;

responsible for overseeing division of 30

Directed day-to-day office operations, providing fundamental support to company Vice President

Significantly reduced time required for tracking and data compilation, and for the preparation and

distribution of reports to management

Created presentations and scheduled all department meetings

Implemented a customized tracking system for correspondence with governmental agencies

Refined Realty Resources Inc., Orlando, Florida 4/2004-2/2007

Executive Assistant to CEO

Served as Executive Administrative Assistant to the CEO and sales support to 28 realtors of a national

US-UK networked real estate company.

Played key role in design of company website, collaborating with Web developers to identify

essential components of site functionality

Oversaw administrative budget; prepared expense reports and bank reconciliations

Purchased hardware and software, performed application upgrades and trained new staff

Reduced company travel expenses by $22,000 in first three months of tenure by identifying

cost-effective travel agencies and negotiating vendor contracts

Fiona Gill

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The Suffolk Design House Ltd, Yoxford & London, England 4/2003–3/2004

Executive Assistant to CEO

Served as Executive Administrative Assistant to CEO and office support manager to a staff of 15;

overseeing $34 million in production from Interiors, to Design and Build

Established Human Resources initiatives; regulations, policies, manuals and procedures

Managed accounts payable, accounts receivable and payroll

Reviewed and projected budgets and overheads for all three premises

Designed and implemented a database enabling reporting of company forecasts of ‘Profit and

Loss’ and weekly turnover statistics

GP Acoustics (UK) Ltd, Ipswich, England 12/1999–4/2003

Executive Assistant to Operations Director

Served as Executive Assistant to the Operations Director and Executive Management team of an

Internationally recognized British manufacturer of audio products, with Headquarters in Hong Kong.

Implemented and established new filing systems engineered to maximize working practices,

resulting in a reduced workload for a number of departments

Designed, programmed and implemented a new database to record ‘Lost Time’ and ‘Costs’ on

the manufacturing lines, resulting in significant cost saving to the company, in the first 3

months of data.

Produced statistical and analytical reports on the databases for management meetings

Central Administrator for the ‘MRP’ system ‘MFG/Manufacturing Database’; designed and

implemented a new tracking system for ‘New Parts’ entered into the system enabling auditing

for optimal working practices

British Nuclear Fuels -Sellafield, Seascale, England 2/1991-12/1999

Senior Administrative Assistant

Served as Senior Administrative Assistant and; providing administrative, computer and clerical support

to the Waste Management Division of the England-based conglomerate

Attained position of Document Controller, assisting in the re-design of a centralized

documentation system spanning four business areas to create a paperless system

Inputted and retrieved data producing statistics and reports for management meeting strict

QA standards

Design and program multiple databases in ‘Access’ for business sections

Managed ‘Waste Tracking system’ by means of manual and computer systems

Education Workington College Workington, England

Applied Sciences Associates Degree in Education

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