Project Manager Administrative Assistant

A NDREW D ELIGIO

**** **** ******** **. •Chicago, Illinois• 847-***-**** • ********@*****.***

EDUCATION Bachelor of Arts, Entertainment and Media Management with concentration in Marketing and Talent

Development

Columbia College • Chicago, Illinois • 2006

PROFESSIONAL Senior Document Controller and Jr. Business Project Manager

EXPERIENCE Skidmore, Ownings & Merrill • Chicago, IL• January 2008 – March 2009

• Maintaining document control processes in accordance with the project manual and with the associated

document templates and procedures

• Ensuring team members and outside consultants are compliant with the processes and procedures of

document control and contract

• Managing the Document Desirables Register, manpower, budget and contract

• Managing and recording incoming/outgoing documentation on a central record

• Preparing documents for transmittal (QA/QC of documents)

• Distributing documentation via an extranet site (uploading/downloading)

• Providing report information weekly and monthly to client overseas and project management

• Supervising the upkeep of both soft and hard filing system

• Attending and running weekly project meetings with team member and outside consultants

• Managing a web based project collaboration site, including user access, liaising with the service

providers and assisting the team on related matters as appropriate

• Functioning as an active team member within the Project Support Team

• Assisting in supervising team members and outside consultants for upper management (Team of 20+)

• Supporting Project Manager on project related financial issues including invoicing, collections and project

expenses

• Assisting with last minute project commitments beyond routine business hours when necessary

• Monthly travel (Domestic and International) to meet with project managers, consultants and clients

Assistant Office Manager and Administrative Assistant (LA office)

Tenth Street Entertainment • Los Angeles, CA• June 2007 -August 2007

• Organized day to day operations within office

• Prepared and coded bills for billing department

• Assisted in setting and mailing out press packets for artist

• Addressed and filtered incoming calls

• Ordered supplies when needed

• Assisted in any research needed for meetings

Executive Assistant to CEO & Agent Assistant to reality TV division (One Person)

Rebel Entertainment Partners • Los Angeles, CA• February 2007-June 2007

• Responsible for scheduling and maintaining of appointments for talent, clients and CEO/agent

• Maintained files of all talents, TV deals, and personal files

• Set up itineraries for travel meetings for talent and CEO/agent

• Addressed and filtered incoming calls to agent daily and rolling calls nightly

• Gatekeeper to CEO/Agent

• Assisted in any research needed for meetings

• Maintained TV coverage book and buyers list and needs

• Prepared and dubbed any projects for submission to buyers

Administrative Assistant and Sales

Newport Homes • Palatine, Illinois • January 2001- January 2006

• Organized day to day operations within office and out in field

• Prepared and coded bills for billing department

• Typed and sent letters to companies for bids on jobs

• Payroll

• Maintained contractors insurance

• Submitted and handled permit process with state and local agencies

• Held open houses and met with customers to show homes

INTERNSHIPS Assistant to agent’s in film, print and commercial

Lily’s talent agency • Chicago, Illinois • 2006 (full Year)

• Responsible for call out’s to talents for auditions

• Assisted and prepared pulls of talent for client job submission

• Maintained files of all talents with headshots and comp pictures

Retail Marketing Representative

Sony/BMG • Chicago, Illinois • 2006 (6 months)

• Increased marketing demographic for Matisyahu, The Fray, Fiona Apple, Go Team, Matt Kearney

• Developed retail contacts for company to leave promo items of artists at stores

• Scheduled and initiated listening party for Matisyahu in Chicago

• Improved fan base for artists by promoting around Chicago

Assistant A&R Rep

Minty Fresh Records • Chicago, Illinois • 2005 (6 months)

• Successfully promoted and established "The Living Blue” in Tripwire magazine

• Responsible for making calls to radio stations for airplay on specialty shows in U.S

• Maintained tracking of air play for songs on radio station in U.S

• Prepared and sent out press kits

COMPUTER Microsoft Word • Excel • PowerPoint • Outlook • Money • Internet Explorer • Netscape • Peachtree •

SKILLS Quicken • Cakewalk • I-tunes • MySpace • Pure Volume • Call log program • ACT • Prolog ( Document

management system) • Buzzsaw (Document management system) • NewForma (Document management

system) • Adobe • AutoCad• CS3 • ADP payroll processing

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