Management Maintenance

NILANJANA MITRA

Contact Information:

*** **** ****

App No. # G219

Devon

PA: 19333

Mail Id: ****************@*****.***

OBJECTIVE:

To seek a challenging assignment and to leverage and make the best use of my communication

and people skills, simultaneously allowing opportunities for professional growth with increased

responsibility and persona satisfaction in my job and succeed in implementing ‘best practices and

processes’ for the organization.

WORK EXPERIENCE:

February’09 to April 1, 2009 : Becket & Lee LLP (under the payroll of Hobert West), USA

Aug’07 to Sep.30,2008 : SkyTech Solutions Pvt. Ltd.(A United Airlines / TCG Company), India

November’06 to August’07 : Firepro Systems Pvt. Ltd., India

March’06 to November’06 : Quotient Engineering Inc, India

April’05 to March’06 : Aachiervers Consultancy, India

My Strengths:

Conceptual thinking ability.

Organized and well structured at work.

Focused and goal oriented.

Ability to work under pressure to fulfill deadlines.

Total Experience: 3.7 Yrs

EXPERIENCE SUMMARY:

February’09 To April 1, 2009 – Becket & Lee LLP (Contractual job, was under the payroll of

Hobert West)

Responsibilities:

W as working in the Documents Preparation Department.

E-filing bankruptcy cases for US courts of different districts of US.

Filing the case receipts with the case documents.

Sending copies of the receipts and the scanned case documents to the Attorneys and the

Trustees.

Verifying whether the information about the Creditors provided in the court matches with the case

documents.

Forwarding the case documents for correction to the Correction Department if there is any

mismatch of information between the court and the case documents.

E-filing of Amended claims.

E-filing using the Edwin software system.

August’07 – To September 30, 2008 - SkyTech Solutions Pvt. Ltd. As an HR &

Administration Executive

Responsibilities

Recruitment functions starting from sourcing till getting the candidate on board.

Sourcing resumes according to requirements

Screening them on the basis of the requirements.

Facilitating technical interviews.

Organizing and coordinating interviews to find a right match for the respective position.

Updation of all recruitment and resource related records and databases

Maintaining all recruitment related files.

Ensuring fulfillment of all the quality norms related to recruitment activities.

Conforming to all the S.L.A.s related to recruitments.

Continuously striving to reduce the recruitment cost.

Liasoning with consultants and external vendors related to recruitment.

To decide on the salary fitment for new offers. Negotiating compensation package and

preparation of offer letters.

Handling the HR Issues & coordinating with the Management for compensation fits, bonuses,

rewards & other issues.

Execution of Joining Formalities.

Execution of Separation Formalities - exit interview, issuing experience certificate etc.

Managing attrition at Regional Level.

Managing and executing Insurance (Mediclaim & Accident) at a Corporate Level.

In charge of organizing Employee Relation/Benefit Management - Annual Day, Birthday,

Christmas Party, Special Allowances etc.

Managing & executing Leave process - LTA, Leave Encashment.

Data Management, adhering to the Quality (CMM 5) & Security (BS7799) policies

prevailing in the organization.

Been a part of Performance Appraisal at Regional Level.

Execution & Management of Onsite Travel Formalities

Executing and Managing Visa related issues at Corporate Level.

Taking care of the Administrative functions of the organization.

Liaise with internal and external bodies for facilitating smooth working of operations.

Arranged general conveyance and travel arrangements.

Filed and tracked compliance of statutory returns.

Inventory control of office stationeries, visiting cards and printing requirements etc.

Ensure proper management of Company communicating services including Telephone System.

Hardware and software required on the basis of work

Prepare and maintain MIS /registers for future use.

Actively involved in ISO 9001 audits.

Manage and maintain the Electrical systems, HVAC, DG, UPS, Lifts, STP and Building

Management systems.

Accountable for the vendor selection and management (AMC, SLA, Operations and

maintenance).

Efficiently handling special projects/ up gradation and re-engineering of system and procedures.

Responsible to take care of the premises for repair and maintenance, to collect quotation for work

and rate negotiation with the vendor and follow-up with vendor to complete the job in time.

Liaising and coordinating with external agencies/Vendors for technical support.

Handle Event coordination for internal and external events.

Manage & oversee Asset Management / Cafeteria / Pantry Services/Store Management.

Manage and ensure that contractors / vendors they are fit for purpose, cost effective and

incorporate appropriate Service Level Agreements.

Proficiently oversee the procurement of consumables and also the hospitality services like Airport

pickups/drops.

Liaising with the Transportation Department to Ensure the For the Proper Pick and Drop for the

Employees.

Proficiently manage the general administrative activities, housekeeping, infrastructure and

security management.

Manage & oversee the operational health & safety of Employees/Premises & Equipments.

Receive quotes, negotiate and enter into contract for engaging contract labour in the following

areas:

Housekeeping,

Catering services

Security Services

Driver Services

Maintenance Services, including Air Conditioners, Coffee machine, other machineries

in the Lab., Fire Alarm Systems, Time Recording systems etc.

Bill passing in respect of all contractors

Monitor the performance of the various contractors

Plan/organize proper maintenance and cleanliness of the office premises.

Monitoring and controlling all stationary usage and preparation of MIS expenses across locations.

Negotiate contracts for housekeeping, pest control, carpet cleaning, painting, air-conditioning,

vending machine, water, cleaning materials etc.

November 2006 – August’07 - Firepro Systems Pvt. Ltd., Kolkata as an HR &

Administration Executive

Responsibilities:

Handling the end-to–end recruitment procedures. Coordinating the Campus Recruitment process.

Handling the HR Issues & coordinating with the Management for compensation fits, bonuses,

rewards & other issues.

Initiating the different HR Approaches to improve the competitiveness, to develop the

effectiveness of the Quality of Work Life also by administering the few (Employee Recognition

Programs).

Handling the complete Recruitment cycle which includes:

Coordinating with Departmental Heads on managing headcount expectation per quarter and year

for all the depts.

Identifying potential sources for recruitment in Domestic Market and designing of strategy to meet

the targets in different skill categories on time.

Resource activity –Employee Referrals, Databank, Advertisements (Job Portals and

Newspapers), Job Portals.

Screening resumes, short listing candidates and conducting preliminary HR Interview.

Administering the referral scheme.

Maintain different kinds of MIS reports (employee database, employee’s family details for

Insurance and ESI purpose ).

Resume Management.

Negotiating compensation package and preparation of offer letters.

Executing the Travel Plan for the employees.

Implementing the Leave Policy and maintaining the Leave Status Report.

Summarizing the Payroll data for processing.

Handling the joining formalities and taking Induction Program.

Conducting the Exit Interviews.

Initiating employee satisfaction surveys.

Implementing different Benefits and Services to incorporate the Employee Welfare Measures.

Employee Relation & other major Internal Communications.

Handling the administration procedures.

Administering the total Performance Appraisal System.

Tracking the competencies of the employees and identifying the gap analysis in the

competencies required for executing a project and the competencies each employee is having; by

implementing and administrating the process of Competency Mapping.

Personal Administration: Preparation and Maintenance of personnel files.

Handle day to day office administration activities.

Handling all Access Controls System (ACS). Maintain all Database of Access Controls System.

Coordinating with new joinees filling their forms and formalities. Issue Access Card for

Permanent, Contractual Staff. Also Printing Cards. .

Handling all the Soft Services in the Facility like Housekeeping, Stationary, Security.Reservations

of Conference room and arranging meetings.

Looking after to the Cafeteria for arranging meals both day and night.

Processing of Bills from the Vendors making the payments and maintaining the records.

Coordinating with different departments for the smooth functioning in the Facility.

Making the Reports on monthly basis in the Admin Repository.

March 2006 to November 2006 - Quotient Engineering Inc. as an HR & Admin Associate.

Responsabilities:

Car procurement for company owned car policy.

Employee Relocation Management.

Hotel accommodation and guest house bookings.

Inventory control of stationery, tea, coffee, soups etc required for tea/coffee machines etc. and

liaison with the vendor and passing their bills etc.

Keys Register & inventory of all keys including Locker key duplicates.

Maintain list of office seating arrangements, organize seating for new recruits in terms of basic

admin.

Liaison with IT for internet points, telephone connections etc.

International and domestic tickets bookings and car hire services as per requirement.

In charge of visiting cards, Laptop coordination with IT, School Admission assistance, Medical

assistance and Access card Management,

Inventory control of Swipe Cards & Maintenance of In/Out timings.

Sodexho meal vouchers distribution and Food courts / Canteen Management.

Organize for courier of letters/packets/samples as and when necessary and monitor movement of

courier team.

Maintain list of all assets and check on a regular basis.

Be a single point contact for all staff admin queries.

For Experts liaison with banks for credit cards, Bank account. Flat.

Enter into contracts with agencies providing services like Drivers/Security guards/housekeeping

team/courier etc as and when necessary

Maintenance of the entire office, take up with landlord any plumbing, power related issues.

Maintenance of all Air-Conditioners, ducting, air flow issues with the Contractors and ensure all

AMCs are in place.

Liaison for Fire Alarm, FM 200, and Swipe cards inventory and renew AMCs.

Supervision of Electrical supply and all power points and ensure periodic maintenance.

Liaison with Architect with regard to any structural work etc.

Repair/maintenance of all laboratory equipments, photocopiers, Faxes, etc

Replacement/repair of all office equipments

As and when required identify suitable company leased accommodation for Managers, liaison

with estate agents, landlords, and registration of documents.

Organize an all issues related to telephones, gas connection, etc.

Take up with the landlord any issues relating to office property.

Engineers’ Time Allocation – which involved generating reports based on Time sheets for each

engineer. Based on the report, suggest allocation of resources to various projects/clients.

Employee Relations

To provide Pay-Roll Database to Finance.

Tracking the daily attendance report

Calculating the Overtime compensation for the engineers.

Tracking and maintaining the Leave Status Report for all the employees.

Managing the end-to-end Recruitment Process, starting from identifying the potential sources of

candidates, short listing Resumes from job portals as well as other sources like Employee

Referral, Campus, Consultancies.

Employee Relation & other major Internal Communications.

Handling the joining formalities and taking Induction Program.

Conducting the Exit Interviews.

Executing the Travel Plan for the employees.

Implementing the Leave Policy and maintaining the Leave Status Report.

Identifying the Training Needs, drafting the training calendar, coordinating and tracking the

lessons imparted and evaluating the training effectiveness.

April 2005 to March 2006 - Aachiervers Consultancy Pvt. Ltd. HR Executive

Major Responsibilities:

Handling the complete Recruitment cycle which includes:

Identifying potential sources for recruitment in Domestic Market and designing of strategy to meet

the targets in different skill categories on time.

Resource activity –Databank, Advertisements (Job Portals and Newspapers), Job Portals.

Screening resumes, shortlising candidates and conducting preliminary HR Interview.

Scheduling and coordinating the technical interview with client organizations.

Recommend to Clients and strategize with Clients on a candidate’s fit into his/her group

Performing background reference checks on candidates.

Maintain different kinds of MIS reports(tracking sheet, weekly report)

Worked as an Auction Assistant for REDC - Real Estate Disposition Corporation for US home

auction for 1 day’s contract on December 21, 2008 and on March 7, 2009.

Skills : W ell conversant with MS Word, MS Excel, PowerPoint and Microsoft Outlook

QUALIFICATION :

Completed Bachelors in Business Administration (BBA) with Specialization in Human Resources

in 2003 from Visva Bharati University.

Completed Masters in Business Administration (MBA) with Specialization in Human Resources in

2006 from Visva Bharati University.

Contact this candidate