Administrative Assistant Quality Assurance
Resume:
Rose Marie McInerney
*** **** ****** ********** ****, NJ 07660 201-***-**** *********@***.***
Objective
A detailed oriented and organized professional seeking a position as an Executive Assistant, where I may utilize
my acquired skills with a high level of diversification in a growing organization.
Experience
10/01 – 3/09 Alpharma, Inc., Bridgewater, NJ
Executive Assistant to CFO
o Compose correspondence
Maintain confidentiality on all correspondence
o Coordinate and distribute company press releases
Marketwire, NYSE, PR Newswire
o Maintain Investor Relations section of company website
o Coordinate company offsite meetings
Annual Shareholder Meeting
Annual Finance Conference
Annual Investor Meeting
Healthcare Conferences
Company employee functions
o Assist in coordinating board meetings and board books
o Coordinate travel arrangements
International and domestic
o Prepare corporate powerpoint presentations
o Maintain investor database (Access)
o Maintain daily calendar
4/99 – 10/01 Refac, Edgewater, NJ
Executive/Personal Assistant to President and Chief Executive Officer
o Supervise secretarial staff and receptionist daily activities
o Transcribe a daily dictation tape
o Maintain and supervise all Investor Relations correspondence and database
o Coordinate all travel arrangements
International and domestic
o Maintain daily calendar
o Update and maintain vendor database (Access)
o Update and maintain Paradox database
Prepare daily, weekly and monthly reports
o Communicate daily with company executives and sales representatives
o Enter all purchase orders into Peachtree Program
o Keep a running inventory of all company product samples
o Coordinate and prepare all necessary documentation and arrangements for internal and
external company meetings
o Board meetings and board books
o Coordinate annual shareholder meeting
Rose Marie McInerney
229 Park Street Ridgefield Park, NJ 07660 201-***-**** *********@***.***
3/90 – 4/99 PaineWebber, Inc., Weehawken, NJ
Sr. Administrative Assistant to Corporate Vice President of Insurance Marketing
o Review and all material from Insurance Companies for compliance approval
o Assist in creating and writing various client and broker literature
o Coordinate and prepare all necessary documentations for on site meetings at various
locations
o Schedule and coordinate all travel arrangements for department
o Maintain daily calendar
3/90 – 4/99 PaineWebber, Inc., Weehawken, NJ
Administrative Assistant to Divisional Vice President of Marketing and Communications
o Assist in creative direction of client and broker marketing material
o Serve as liaison between product managers, editorial and design staff to facilitate a
timely deliverance of materials
o Prepare cost estimates for printing and communicate estimates to marketing managers
o Communicate specifications and negotiate printing from various printing companies
o Schedule and coordinate all travel arrangements for department
o Maintain daily calendar
6/89 – 3/90 American Express Company, New York, NY
Administrative Assistant, Merchandise Services Division
o Manage timely production of quality assurance documents and vendor merchandise
contracts
o Maintain and updated specifications of product database
o Coordinate vendor and staff meetings
o Produce and review Dun and Bradstreet reports
o Schedule and coordinate all travel arrangements for department staff
o Maintain daily calendar
4/84 – 1/87 Senior Secretary, Consulting Services Department
o Produce various reports from the outcome of analyst’s information on client companies
o Schedule and coordinate all travel arrangements for department staff
o Maintain daily calendar
Recognitions: April, 2006 Received Alpharma Inc. “High Five Award” as recognition for coordinating
First Annual Investor Meeting and coordinating corporate office location move
Skills Advanced level of Microsoft PowerPoint, Microsoft Word, Excel and Access Database
Program, Word Perfect, Lotus Notes, Outlook, Group Wise, Dictaphone, GBC Binding
System, SODA
Education American Management Association, New York
Design and Production, Business Writing, Information Mapping Course,
Time Management Course, Edgar Course
Academy of the Sacred Heart, Hoboken, NJ
Contact this candidate