Administrative Assistant Executive

M A R Y S. A D A I R

**** ********** *****, **** *, Wheaton, IL 60189

Telephone: 630-***-**** • Cellular: 630-***-**** • Email: *********@***.***

EXPERIENCED EXECUTIVE ADMINISTRATIVE ASSISTANT

CAREER DIRECTION:

I am a detailed-oriented and dedicated EXECUTIVE ADMINISTRATIVE ASSISTANT with extensive

experience in the coordination, planning and support of daily operational and administrative functions who

is now available to contribute to the on-going success of your corporation. ADAPTABLE TO ANY NEW

WORK SETTING.

WORK HISTORY:

2004 to 2009 FIRST TRUST PORTFOLIOS, Wheaton, IL 60187

Company sponsors the manufacture and sale of Unit Investment Trusts

ADMINISTRATIVE ASSISTANT, Legal Department (2008 - 2009)

Carefully assisted managers in the course of their daily activities

Responsible for creating correspondence and updating legal agreements for attorneys

Worked with confidentiality and independence

Updating various legal books monthly

Assisted with various legal project work assignments

Reorganized file room for attorney files

Provided back-up coverage for front-desk reception / telephone coverage

Ordering of office supplies

ADMINISTRATIVE ASSISTANT, Capital Markets (2006 – 2007)

Worked closely with bond traders to achieve all goals and objectives

Organized and coordinated internal requirements, projects and programs

Data entry of sales tickets for bond trades

ADMINISTRATIVE ASSISTANT, Marketing Group - Private Labels (2004 - 2006)

Performed the full range of administrative support functions

Was responsible for PowerPoint presentation work

Prepared a broad range of complex correspondence

Oversaw the organization and control of fund files and private labels

Self starter with ability to work independently

2003 to 2004 WEALTH FORTIFIED RESOURCES, LTD., Chicago IL 60606

Financial Services Company / Mass Mutual

EXECUTIVE ASSISTANT, Assisted agent in the following:

Fact finding and proposal preparation

Underwriting and policy delivery

Annual reviews of client contact

Providing a wide range of client services

Precisely maintained an extensive client database

Assisted in the areas of marketing research and marketing

Manage client birthday and anniversary cards

Contract Administrative Support Positions (2002 to 2003)

First Trust Portfolios Communication Supply Corporation (via Montell Temps)

HR Assistant HR Assistant / Front Desk Receptionist

Mary S. Adair Resume – Page Two

1996 to 2002 WORLDCOM, INC. (FORMERLY MFS), Oakbrook Terrace, IL 60181

EXECUTIVE SECRETARY, Network Provisioning (1999 - 2002)

Executive administrative support to the Vice President, Director and two Senior Managers

Maintained weekly and monthly reports

Arrangements of travel, meetings and conference calls

Updated Executives’ calendars

Organized and planned special employee events

Interacted with HR Department and Budget Coordinator to assist with weekly timesheets,

processing of vendor invoices

EXECUTIVE SECRETARY, Financial Planning (1997 - 1999)

Executive administrative support to Senior Vice President and two local Directors

Maintained / updated weekly / monthly reports

Heavy communication with top executives from various companies

Organized / planned meetings and company outings

Was responsible for the tracking of supplies

Prepared PowerPoint presentations

Coordinated travel needs for executive / managers, arranged conference calls / meetings

Updated executive calendar, processed travel expenses

Processed all Human Resources paperwork, including new hire and termination

EXECUTIVE SALES SECRETARY, MFS Communications (1996 - 1997)

Executive administrative support to two senior VPs, two VPs and ten managers

Prepared high-level presentations for management’s use

Strong executive level contact; a proven communicator

Extensive scheduling of meetings and conference calls

Event planning for company functions (20-300+ employees)

Heavy responsibility for coordinating travel arrangements

Processing of all HR paperwork for new hires and terminations; coordinated cubicle assignments

and relocations for various office moves; coordinated PC delivery and system log-in assignments

Liaison to many different departments in WorldCom

Contract Administrative Support Positions (1995 to 1996)

Salem Services, Oakbrook Terrace, IL Preferred Staffing, Downers Grove, IL

Earlier in my career, I was successfully employed with Oak Brook Bank as a Secretary for Senior VP in

Commercial Lending Department, with Burger King Corporation as a Receptionist / Front Desk

Coordinator and (Over eight years) with ServiceMaster, Incorporated as a highly responsible and competent

Divisional Secretary.

COMPUTER / SOFTWARE APPLICATIONS:

MS Office (Word, Excel, PowerPoint, Adobe, Outlook) Internet Research (Netscape and Explorer)

Payroll Programs HR Software Program

Able to rapidly learn new computer applications Typing of 60+ wpm

COLLEGE EDUCATION AND OTHER TRAINING:

- College of DuPage, Glen Ellyn, IL - 35 hours course work (part-time)

- Insurance License for Life & Health

QUALITY REFERENCES AND RECOMMENDATIONS ARE AVAILABLE ON REQUEST

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