Manager Administrative Assistant

Louie Iovane

***D North Louis Street

Mount Prospect, IL. 60056

E-mail: **********@***.***

Cell: 773-***-****

Objective To obtain a Executive Administrative Assistant position that allows me to contribute to the success of a company through

my strong analytical and organizational skills.

Experience P & M Ornamental, Inc. Melrose Park, IL 1/2002-Present

Office Manager/Operations Manager

• Creating, itemizing and reconciling CEO credit card and travel expense reports on a monthly basis

• Working closely with numerous vendors both in and out of state in order to meet company budgets for each specific

project

• Prepared international and domestic travel arrangements for company CEO and VP

• Maintaining union hours, wages and payroll

• Budgeting and pricing of ornamental and structural materials

• Hiring new (Local 1) structural bridge iron workers and (Local 63) ornamental iron workers

• Managing and submitting monthly union benefit reports for both Local 1 and Local 63

• Handling workmen compensation package, claims and yearly audit

• Created and implementing company safety manual with OSHA requirements

• Preparation and submittal of partial, final and material waivers to obtain payment from title companies

• Prepared a successful Sales Tax Audit from Illinois Department of Revenue for the previous 7 years

• Cut internal expenses by over 3% on $2 Million

• Overseeing company contracts prior to work commencement

• Preparing structural and ornamental proposals for clients in the Chicago-land area

• Notarizing company documents

Administrative Assistant (Promotion to Office Manager/Operations Manager in 2003)

• Answered, assisted and/or directed phone calls

• Managed accounts payable/receivable

• Maintained all employee records

• Ordered company equipment and office supplies

• Maintained good rapport on behalf of company with service contacts

• Budgeted and cut office expenses by 4% (over $5,000 in yearly savings on utilities)

• Handled and authorized unemployment claims

Arrow Financial Services Lincolnwood, IL 9/2000–12/2001

Front Desk Attendant/ Bill Collector

• Operated a 250 line switchboard at the front desk

• Managed client accounts and payment plans

• Prepared past due accounts for legal action

• Met monthly collection goals of $20k a month

• Completed the required daily calls of 150 per day in collection efforts nationwide

Activities Liberty Square Homeowners Association Mount Prospect, IL 11/2004-11/2006

Treasurer – Board of Directors 11/2008- Present

• Assisted in resolving 2003/2004 improper parcel distribution of new 20 unit town home development

• Create yearly budget plan for homeowners association to be approved by 2/3 vote

• Managing accounts payable/receivable

• Work with vendors to meet association budget

Education Robert Morris College Chicago, IL 11/2003

Bachelors of Business Administration – Concentration in Management

Certification Microsoft Office User Specialist (MOUS) Excel 2003/2007

Skills Advanced Knowledge in MS Word - MS Excel - MS Outlook - MS PowerPoint & MS Publisher - Typing 65 WPM – Notary - Italian

Speaking – Excellent Oral/Written Communication – Time Management

Individual/Team Player – Orderly & Organized – Multi-Tasking – Analytical Thinking

References Available Upon Request

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