Administrative Assistant Manager
Resume:
E-mail ***********@***.***
Josephine Rivera
Objective To obtain a position with a growing corporation where I can utilize my
professional skills and contribute to its progression.
Education
01/05 – 06/05 Florida International University Miami, FL
Legal Secretary Certification
1987 - 1989 Bronx Community College Bronx, NY
Associate in Arts
Professional experience
07/08 – Present Areas USA, Inc. Miami, FL
Office Manager
Office Manager for global concessionaire company. Responsible for the day to day office
operation. Manage administrative staff of three. Conduct Internet research if applicable.
Coordinate domestic and international travel arrangements and ensure all itineraries and
transfers are efficient and trouble-free to minimize time lost and schedule disruption. Coordinate
schedules and assist in managing time of others. Type letters, statistical reports, proposals and
organizational charts as needed. Prepare expense reports for executives, and manage
department credit for purchases for all regions. Provide dedicated support to one or more
executives with exposure to confidential/sensitive information. Work independently on special
non-recurring and ongoing projects. Manage schedules for administrative assistants ensuring that
they are always cross trained in their daily tasks. Coordinate travel for internal and external
customers. Ensure that all housekeeping items are addressed daily. Point of contact for
supporting administrative staff at regional offices. Personal Secretary to four Vice Presidents and
CEO.
03/00 – 07/08 Royal Caribbean International Miami, FL
Sr. Executive Secretary
Executive Secretary to the Vice President of Brand Operations, Director of Finance &
Administration and Director of Marine Operations. Create reports, correspondence, spreadsheets
and presentations. Compile and type statistical reports. Coordinate special projects; answer
phones; distribute mail; filing, process invoices; schedule appointments; greet visitors; make
travel arrangements and record meeting minutes. Assist in budget reconciliation and other
activities. Prepared expense reports and credit card/bank reconciliations. Order supplies when
necessary. Troubleshoot department technical problems.
11/98 – 3/00 American Ventures Realty Corp. Miami, FL
Administrative Assistant
Administrative Assistant to the Vice President & Chief Financial Officer. Duties included typing
letters, memo’s fiscal reports, researching available leasing properties, prepare leasing analysis
reports for clients, prepare leases and leasing proposals, schedule meetings and travel
arrangements and assist with annual reviews.
10/90 – 11/98 Arrow Air, Inc. Miami, FL
Executive Assistant
Executive Assistant to the President, Vice President, Chairman of the Board and General Counsel.
Duties included typing of letters, memos and corporate reports. Coordinate and take minutes of the
board of directors, FAA and other corporate meetings. Assist in the organization of trade missions
and corporate expositions worldwide. Editor of the corporate newsletter. Arrange travel
arrangement, train new secretaries and assist in the preparation of corporate events. Daily
interaction with international and domestic clients.
Skills Thorough understanding of and experience in large corporate
environment. Proficient in Microsoft Word, Excel and PowerPoint, Vista,
Outlook, Adobe Acrobat in addition to Internet, Lotus Notes, Dictaphone
transcriber, AS/400 database, Access database, BRIO, Colonial, Visio
and various office equipment. Type 65-70 wpm, shorthand 35 wpm.
Excellent Organizational Skills
Professional memberships
Member of the American Notary Association since 1998.
The International Association of Administrative Professionals (IAAP)
Languages Fluent in English and Spanish
References To be furnished upon request
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