Project Manager Executive Assistant

Deborah A. Cinque

*-* ****** ****, ********, N.Y. 10562

Cell: 914-***-**** Home: 914-***-****

*************@*********.***

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PROFESSIONAL SUMMARY

Executive Assistant with excellent organizational skills. Self-starter and very resourceful with the ability to handle

multiple tasks simultaneously in a fast-paced environment. Ability to interact with all management levels

internally and externally. Extremely professional attitude. Impeccable interpersonal and communication skills

(written and verbal). Strong attention to detail.

TECHNICAL SKILLS

• Windows and Internet Explorer

• Microsoft Word, Excel, PowerPoint, Project, Visio, Binder, Outlook

PROFESSIONAL EXPERIENCE

Klik Technologies, Inc., Valley Cottage, NY 09/07 – 03/09

Executive Assistant/Project Manager- Financial Services Industry

• Managing and tracking sensitive financial information

• Arrange travel arrangements, answer routine correspondence and direct memos

• Strong project management skills needed to act as the liaison between business units and IT department for

major requests regarding technical financial services projects/upgrades/change requests.

• Managed all aspects of New Business implementation/Change Requests including: submission to IT, pricing,

prioritization, resources, testing, bug fixes, move to production and billing.

• Planned and organized all IT related system implementations, meeting daily with IT senior management.

• Managed weekly meetings to Executives and resolved all action items from meetings.

• Developed continuous improvement projects to improve on-time percentage and eliminate root cause of

implementation delays.

• Develop tools for prioritization and for reporting new/current/overdue projects.

• Head up weekly meetings to the CEO, COO and General Counsel detailing % of projects completed and

obtain legal advice on contracts and provide report to Executives on overdue projects., revenue generated,

% of internal vs. external projects, billable vs. non-billable.

Axispoint, Inc., Elmsford, NY 12/02 – 09/07

Executive Assistant

• Provide complete administrative support to the CEO, CFO, General Counsel and staff

• Assist the Director of Operations in high level meetings creating meeting minutes, then distributing/presenting

to C-level executives in a PowerPoint presentation.

• Greet guests, vendors, perspective applicants, and clients.

• Organize and prioritize large volumes of information and calls.

• Perform general clerical duties including copying, faxing, filing and organizing

• Respond to internal and external inquiries and requests in a professional manner

• Prioritize work and maintain a sense of urgency when responding to requests

• Assist with ad hoc projects

• Conduct internet research

• Open mail for the Senior Management Team and determine level of priority, as needed.

• Work independently and within a team on special nonrecurring and ongoing projects.

• Act as project manager for special projects, at the request of the President or Director of Operations, which

may include: planning and coordinating multiple presentations, disseminating information, coordinating client

mailings.

• Handle confidential and non-routine information.

• Type and design general correspondences, memos, charts, graphs, business plans, etc.

• Answer phones, relay messages & assure President does follow up on each message

• Manage mail, directs to appropriate department and answers mail on behalf of president

• Actively involved in team meetings, developing project scope statements and project plans, and providing

accurate cost and time estimates for project completion.

Starwood Hotels & Resorts Worldwide, White Plains, NY 02/00 – 12/02

Director of Projects – IT Project Management Office

Director, Information Technology

• Business and technical liaison between the Interactive Marketing and IT Groups requiring an appropriate

blend of business and technology skills. On the business side, strong business acumen, strategic planning,

contract negotiation, communication and interpersonal skills. On the technical side, architectural planning

and structured project management skills.

• Created standard project development procedures utilizing structured project management methodologies,

which included individual project plans, budgets, development processes, quality control all for the redesign

initiatives of Starwood’s (6) branded web sites and the Starwood Preferred Guest web site.

• Lead assessor, uncovering the business and technical needs of clients by conducting cross-functional

departmental workgroup meetings, provided senior management with an analysis, forecast and

recommendation on moving forward.

• Directed the Interactive Marketing Web Technology Group, comprised of Network Administrators,

Architects and developers on how to assess, track and manage the impact of various IT staff involvement

and the impact on the Starwood web sites.

• Negotiated, implemented and managed 3rd party vendor relationships with Mercury Interactive, Vicinity,

Brightware, Interwoven, Exodus, IBM and Digitas.

IBM Corporation, White Plains, NY 10/99 – 02/00

Content Manager of CD&P/CS Group

• Responsible for gathering technical requirements and content design specifications from Fortune 500

companies to assist in the development and contract maintenance of their e-commerce web sites.

• Managed a staff of 19, (15 Web Developers/Software Engineers, 2 QA Technicians and 2 Technical Leads).

• Created standard project development procedures utilizing structured methodologies to assist with the

management of analyzing client content, identify the scope of authority, establish internal work plans and

assign duties among web developers.

CSA, Inc., Peekskill, NY 1991 - 1999

Co-Founder/Executive Assistant

Acted as the Executive Assistant to the President of the company. Responsibilities included:

• Manage personal tasks for President and his family

• Assist President with follow-up on correspondence, phone calls, scheduling and other personal &

professional activities.

• Management of executive calendar and e-mail inbox

• Coordinate numerous local and offsite meetings and conference calls

• Draft correspondence, create PowerPoint presentations, gather supporting data as needed and produce

report summaries while adhering to tight deadlines

• Improve the efficiency of the team by standardizing and organizing procedures

• Manage and maintain executives’ schedules

• Make travel arrangements including hotel reservations and ground transportation, including international

arrangements.

• Prepare detailed itineraries

• Make calendar appointments

• Answer telephones and provide general reception support

• Set up and maintain paper and electronic filing systems

• Prepare memos, expense reports, and letters using MS Word, Excel, Power Point, and other software

applications.

GE Information Services, New York, NY 1980 - 1991

Sr. Programmer Analyst/Project Manager

• Gathered technical requirements and specifications to develop software architectural plans and requirement

documents, data flow diagrams, and business analysis reports.

• Responsible for the continued development and maintenance of GE’s Corporate Payroll & Compensation

System

• Managed 30 software engineers and programmer analysts on long-term projects throughout the project’s full

development life cycle as Lead Project Manager in the Custom Applications Department.

EDUCATION

Manhattan College, Riverdale, NY – Bachelor of Science - Major - Computer Science & Marketing

PROFESSIONAL AND VOLUNTEER AFFILIATIONS

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Memb Member – St. Augustine School Technology Committee

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er - Extreme Sport Tae Kwon Do –Oversee activities for Summer Camp, Birthday Parties,

Project Special Events and Belt Promotion Tests

Manag

ement

Institut

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