Administrative Assistant Executive

BARBARA I. GOMEZ http://www.linkedin.com/in/barbaragomez• **********@*******.*** • 704-***-****

Accomplished Executive Assistant with extensive experience and consistently producing top-quality work. Key strengths include:

• Bilingual Spanish/English

• Proficient in Microsoft Windows Operation and Office Systems (Access, Excel, Outlook, PowerPoint, Word).

• Demonstrate capacity to provide comprehensive support for executive-level staff including calendar coordination, arrange travel,

and effectively manage all essential tasks.

• Proven track record of accurately completing research, reporting, information management, marketing, and business-development

efforts within budget requirements.

• Highly productive managing projects; a creative problem solver who rapidly adapts to changing demands.

• Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy

and efficiency, and achieve organizational objectives.

• Strong technical insight and capability to manage multiple projects simultaneously.

• Organize details of off-site functions involving participants’ availability, securing of location, travel arrangements and material

preparation.

• Confident with communicating and exercising a high degree of professionalism, discretion and problem resolution capabilities.

• Familiarity with human resources functions, including records maintenance, report and presentation development, and special

project management.

• Marketing knowledge in conjunction with writing and communication skills.

• Excellent initiative, interpersonal and detail oriented.

PROFESSIONAL EXPERIENCE

WACHOVIA BANK, CHARLOTTE, NC 2005 – 2009

EXECUTIVE ASSISTANT, 1/2007 – 1/2009

Provide executive level support to the President and Chief Operations Officer of Card & Payments Solutions Group.

• Facilitate efficient and effective administrative processes to • Manage, coordinate, and participate in team meetings, business

include complex meeting scheduling and calendar events and special projects in support of business unit initiative.

management; preparation of meeting documents and • Work in an executive environment, with responsibilities not

presentations, travel and expense tracking and reporting. limited to: Multiple deadlines and time-sensitive projects with

• Daily use of sound judgment and making independent general guidance.

decisions regarding problems and situations which arise • Coordinate and arrange high-visibility meetings with

during the day to day running of the executive office. Wachovia’s Operating Committee.

• Independently read and respond to e-mail and phone • Manage personnel and all confidential office procedures,

requests. including new hire processes.

• Administrator for team share site. • Research, compile and format newsletter for distribution.

SENIOR ADMINISTRATIVE ASSISTANT, 8/2005 - 12/2006

Administered support to the Director of Channel Sales within Evergreen Investment Services.

• Contributed to a wide range of projects and assignments of a • Transcribed correspondence and minutes of weekly staff

highly responsible and confidential nature. meetings.

• Scheduled and maintained executive’s complex calendar. • Researched and gathered data for business unit administrative

reports such as budget and end of year documents.

• Daily contact with manager's key business partners.

• Coordinated travel arrangements and corporate events.

• Prepared, audited, and tracked personal and corporate

expenses. • Provided training, assistance, and relief to other administrative

staff.

• Assisted with word processing projects, spreadsheets and

presentations.

CHARLOTTE MECKLENBURG SCHOOLS, CHARLOTTE, NC 2004 – 2005

SENIOR FINANCIAL ADMINISTRATIVE ASSISTANT - Liaison and point of contact for Irwin Avenue Elementary.

• Answered to all office inquiries. • Handled all major equipment and school supply purchases,

inventory and requisitioning of supplies adhering to a limited

• Oversaw administrative budget.

budget.

• Managed accounts payable, receivable, and payroll.

• Conserved open lines of communication among students, parents

• Maintained calendar of school activities, meeting and

and teachers.

various events.

• Prepared comprehensive financial reports and prepared

bank reconciliations.

BARBARA I. GOMEZ

PAGE 2

MONTEFIORE MEDICAL CENTER, BRONX, NY 2001 – 2004

EXECUTIVE MARKETING ASSISTANT

Serve as administrative support to Marketing Vice President, Director and three components of the Marketing Department

• Responsible for all confidential and administrative • Played key role in the creation of marketing collateral and

processes such as: brochures for both English and Spanish speaking audiences.

o HR issues and time sheets • Proof read and edited all referenced written materials to ensure

o Reconciled financial reports for three departmental accuracy and consistency.

budgets (Marketing, Public Relations, Patient Ed.) • Accountable for all administrative procedures for the WNET

o Invoice review and remittance production of Keeping Kids Healthy.

• Arranged large administrator’s meeting with complex • Coordinated and contributed to corporate events and health fairs.

calendaring and scheduling. • Screened and hired volunteers for large functions as needed.

• Maintained databases and improved department • Addressed customer inquiries; interpreted and acted as

efficiency by designing new filing system. departmental liaison.

• Provided support to all phases of direct mail and large

print projects.

ERICSSON (MARCONI COMMUNICATIONS), NEW YORK, NY 2000 – 2001

REGIONAL EXECUTIVE ASSISTANT

Administered day-to-day office operations, providing support to Regional Vice President and team of System Engineers.

• Served as regional office point of contact. • Processed expense reports.

• Assured reception area was presentable and organized. • Reconciled invoices for payment.

• Coordinated logistics for training conferences and seminars. • Prepared shipments for courier packages.

EDUCATION

College Courses In: Business Administration & Marketing

MONROE COLLEGE, BRONX, NY

Graduated with High School Diploma and Regents Diploma

JANE ADDAMS HIGH SCHOOL

Course Study: Business Practices

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