Manager Administrative Assistant

Jennifer Van Dyne

**** ***** ***** **.#* Rochester Hills, MI 48307 (h) 248-***-**** (c) 248-***-**** ********@*******.***

ACCOUNTING PROFESSIONAL

Performance Profile

Highly organized, detail oriented, accounting professional with 10 years experience. Works effectively in high volume,

deadline driven, environment. Provides excellent written and verbal communication skills. Performs dependably in an

autonomous setting or as a team player. Consistently offers a positive attitude with a drive toward results, quick-

learner.

Core Competencies

Background includes practical experience and education, which have provided detailed and effective working

knowledge of these key areas:

Accounts Payable / Accounts Receivable / Account Reconciliation / Journal Entries / Accruals

Billing / Month End Close / Cash Receipts / Cost Analysis

Professional Experience

URS Corporation, Washington Division, Southfield, MI 1999 – 2009

Prominent provider of engineering, construction and technical services for environmental management,

industrial/process, infrastructure, mining and power projects.

Associate Business Manager, 2005 – 2009

Responsible for the establishment, maintenance and closure of multiple automotive projects; contract value $1.5 –

$3M. Played key reporting role for the automotive division of industrial/process.

Accounts Payable: Advanced the payment of project, overhead and expense payables including providing GL coding

and communicating weekly with shared services department. Successfully rectified disputes with vendors and

employees directly.

Accounts Receivable: Facilitated the creation and submission of monthly fee and reimbursable billing for each

project. Ensured the timely collection of receivables via development and distribution of weekly report; average

monthly aging value $2.5M. Communicated daily payment details of EFTs to cash management department.

Month End Close: Completed journal entries, accruals and revenue adjustments. Generated financial statements

and reviewed them for reasonableness. Performed GL account reconciliations.

Cost Analysis: Developed and maintained task structure for each project as a tool for tracking cost. Audited

monthly cost reports and coordinated the correction of errors.

Reporting: Compiled and reviewed sector’s financial performance with General Manager monthly. Prepared and

submitted comprehensive report of division’s overall activity. Attended industrial/process conference calls in support

of the General Manager.

Field Accountant, 1999 – 2005

Selected to perform essential support duties for business management team.

Accounts Payable: Processed all invoices including entry into Timberline system and weekly check runs. During

bankruptcy filing and resolution (Morrison Knudsen), played crucial role in the tracking and release of payables per

corporate directives.

Month End Close: Completed revenue adjustments and generated financial statements for small projects.

Jennifer Van Dyne Page 2

Payroll: Coordinated the weekly collection and submission of payroll data for 50+ employees. During transition to

automated system, performed multiple training sessions. Resolved discrepancies with corporate payroll department.

Administrative: Created and maintained multiple spreadsheets including monthly project backlog, annual division

forecast and client funding. Facilitated the acquisition and distribution of mobile phones. Managed centralized mobile

phone account for 80+ phones. Assisted Senior Business Manager and Division Business Manager as needed.

Palo Alto Hills Golf & Country Club, Palo Alto, CA 1998

Renowned private golf and country club.

Administrative Assistant – Served as club representative to all visitors and incoming callers.

Provided traditional administrative support to the General Manager and Controller.

Played key role in the production of monthly newsletter.

Served as committee liaison to the Board of Directors and several other standing committees.

Coordinated various member mailings including correspondence, invitations, notices and surveys.

Maintained monthly inventory and membership data.

Supervised, trained part-time clerks/receptionists.

Helped to establish a warm, welcoming and efficient office environment.

Principle Financial Group, San Jose, CA 1995 - 1997

Leading provider of financial products and services.

Marketing Coordinator – Performed dual role as Marketing Coordinator for the General Manager and Administrative

Assistant for leading sales associate.

Facilitated the completion and submission of insurance applications.

Participated in local career fairs for recruiting purposes.

Organized and completed the contracting of new agents.

Coordinated the insurance and securities licensing of new associates.

Tallied and reported the daily transactions of sales associates.

Implemented and monitored the continuing education program provided by The Principal.

Provided administrative support to key sales associate.

Computer Competencies

Word / Excel / PowerPoint / Oracle / Timberline

Education

Associate in Arts, Accounting, Foothill College, CA, 1997

Certification, Administrative Assistant, Dorsey Business School, MI

Professional Development

Pursuing Bachelor of Accountancy, Walsh College, MI (in progress)

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