Sales Assistant

Julie Flynn

***** ******* ***** ***, *****, Maryland 20832 240-***-****

EMPLOYMENT

*/** – 9/09 Executive Assistant to the Chief of Product Development, International Partnership for

Microbicides, Silver Spring, MD

Managed logistics for Scientific Advisory Board. Directly managed the reconfiguration and

implemented training for the company’s Procite Reference Database. Provide comprehensive and

high level administrative and research support to Chief and other senior staff related to Research &

Development. Maintained calendars, arranged global travel, prepared expense reports, managed all

journal subscriptions and abstract and poster submissions, attended bi-weekly R&D Management

Team meeting, for compiling and disseminating meeting action item follow up.

Position was eliminated after reevaluation of current and projected needs for this role.

02/09- 4/09 Executive Assistant to Vice President Global Government Market, Booz Allen Hamilton c/o 9/09-

10/09 Sparks Personnel, Rockville, MD

Temporary position. Respond to executive level requests; maintain calendars, coordinate

travel arrangements, and review and process expense reports.

07/07 – 2/09 Executive Assistant to the Sr. Vice President of Global Sales, GXS, Gaithersburg, MD

Directly handle logistics for all Global Managers Meetings and Global Strategic Advisory Board.

Coordinate all planning for annual Sales Kick Off and President’s Club, including logistics, travel,

hotel, ground transportation and document production. Manage and oversee international travel for

America’s, EMEA and ASPAC and logistics including visa assistance for non-US citizens.

Respond to executive level client requests, maintain calendars, coordinate travel arrangements,

review and process expense reports, maintain Global Sales Organization chart monthly, resolve

internal and external problems for clients. Manage yearly Sales Interns. Designed and implemented

the Customer Visit Center for executive level meetings.

Received an Award of Excellence, in first 7 months, for my contribution to “Take Your Children to

Work” day event.

Position was eliminated after SVP Global Sales was terminated.

03/07 – 03/09 Assistant to Event Planner, Personally Your’s Event Planning, Potomac, MD

(Part-Time)

Assist event planner with all aspects of working an event. Directly handle all interaction with event

staff, wait staff, caterers, entertainment, linens, florists and all other vendors. Most events are 150+

attendees.

08/03 – 04/06 Administrative Assistant, Howard Hughes Medical Institute, Chevy Chase, MD

(Part-Time)

Assisted travel agents by producing and maintaining all meeting spreadsheets. Organized and filed

all travel invoices. Reconciled hotel billings and created check requests for payment. Attended

and participated in weekly staff meetings.

03/03-04/04 Legal Assistant, Donald H. Hadley, LLC, Rockville, MD (Part-Time)

Handled all post closing settlement procedures, including title insurance requests, remittance

payments and archiving of settlement files. Filed monthly billing statements. Assisted in research

for estate cases, filed inventory reports and first and final accounting reports with the Register of

Wills.

Julie Flynn Resume pg 2

08/99-01/03 Executive Assistant to the Sr. VP & General Manager, ADP Integrated Medical Solutions, Inc.

Rockville, MD

Coordinated multiple high level projects as well as all travel arrangements. Reviewed and processed

expense reports. Produced and analyzed fiscal year budget and monthly reports and correspondence

for Service Delivery, Sales & Marketing, and Client Services groups. Coordinated monthly senior

staff meetings. Directly handled logistics for all company workshops and focus groups on a

nationwide basis.

Provided administrative support to the Senior Vice President and General Managers, Vice President

of Service Delivery and Vice President of Sales, Marketing and Account Management. Responded

to executive level client requests, maintained calendars, resolved internal and external problems for

clients. Served as Chairperson of the Associates Activity Committee, which handled all company

events.

Received a merit promotion in recognition of my work with the Vice President of the Client

Services Division.

10/97-08/99 Executive Assistant, International Union of Operating Engineers, Washington, DC

Responsible for providing administrative assistance to the General Secretary-Treasurer, Director of

Finance and Administration and the Group Health Plan Administrator. Monthly tasks included

distribution of monthly membership reports to the General Executive Officers; reviewed fleet

invoices and eligibility reports. Produced General Executive Board minutes on a quarterly basis.

Directly handled fleet management of 47 vehicles including ordering, management of maintenance

agreements and insurance policies. Maintained correspondence pertaining to new employees, retiree

pension applications, direct deposit accounts and beneficiary change requests for the Headquarter

Pension and Beneficiaries Plan. Reorganized the administrative office of the Group Health Plan

Administrator. Assisted in the development of criteria for processing all health claims. Implemented

and maintained online eligibility maintenance system.

06/95-10/97 Project Coordinator, EU Services, Inc., Rockville, MD

Attended daily production meetings to monitor jobs in shop. Coordinated Total Package jobs

between all divisions (printing, data processing and mailing) ensuring accurate scheduling. Directly

handled the input of all jobs containing data processing and mailing for five sales representatives

(one of the sales representatives achieved highest total sales in the company - over $5M for fiscal

year 1996). Provided customer service for over 100 accounts nationwide. Assisted in the

development of direct mail packages to ensure they met postal regulations in accordance with the

Direct Mail Manual.

02/94-05/95 Assistant Director of Seminars, HomeTech Information Systems, Inc., Bethesda, MD

Coordinated seminars that involved advance planning and scheduling of hotel facilities for

nationwide seminars; directed seminar set-ups, handled reservations for clients, processed software

and publication sales resulting from seminars. Co-hosted a seminar that generated the second

highest revenue from sales of software and publications in the company’s history.

Before the end of first year with the company, received a merit promotion in recognition of my work in seminars and

sales.

EDUCATION Bachelor of Science, Business Administration, Salisbury State University, Salisbury, MD

December 1993

SKILLS Microsoft Office 2007

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