Project Manager Administrative Assistant

Professional Skills Summary

. Extensive experience in corporate settings

. Development of proposals, procedures, specifications

. Process Purchase Orders/Change Orders for Procurement department

. Maintain Change Order/Technical Queries/Deviation Request documentation

1. Develop and maintain Quality Manuals, As-Built drawings, correspondence

and presentations

2. Clearinghouse for faxes, telephones, mail, e-mails, DHL and FedEx

deliveries

3. Maintain superior level of confidentiality

4. Excellent Client Interaction and Communication Skills

5. Organize and run Kickoff meetings for Clients and Vendors

6. Maintain office supply inventories

7. Working knowledge of computer programs (Microsoft Office Suite,

Projectools [Correspondence/Document Manager], JPI, and Solomon)

8. Able to delegate as necessary

9. Able to multi-task

. Good team member

Work Experience

June 2012-October 2012

Jacobs Engineering-Houston, Texas

Project Secretary-La Barge Project and La Barge Egress Project

Duties Include:

10. Provide administrative support for Project Manager and Engineers

11. Prepare meeting minutes

12. Maintain historical files

13. Prepare handouts and track sign in sheets for weekly meetings

14. Worked with JPI Database for documentation and correspondence tracking

purposes

March 2009-June 2012

Various administrative temporary and contract positions at West

Engineering, Water Standard, and International Alliance Group.

December 2004-March 2009

Modec International-Houston, Texas

Project Secretary-SHENZI Project-TLP

Duties Include:

15. Provided administrative support for Project Manager and Engineers

. Processed purchase orders/change orders for Procurement department

16. Verified spreadsheets and corresponding transmittals in conjunction

with Document Control and Accounting departments

17. Compiled and maintained Invitation To Tender (ITT), Revisions,

Proposals and Contracts

18. Prepared and distributed meeting minutes

19. Maintained historical files

20. Arranged travel and visas for overseas offshore offices (both domestic

and international)

21. Organized and supervised Project Kick Off and Teambuilding Meetings

22. Arranged on-site vendor visits

23. Coordinated conference calls and weekly meetings

24. Scheduled catering for various events

25. Compiled and correlated change orders/technical queries/technical

deviations

26. Prepared engineers' expense forms and invoices

27. Tracked budgetary expenditures

28. Prepared spreadsheets for tracking documents

29. Prepared requests for quotes and purchase orders

30. Sent documentation to vendors

31. Worked closely with Document Control with Processing Vendor Data

32. Floor Warden/Certified in CPR

33. Worked with Projectools Database for documentation and correspondence

tracking purposes

February 2004-December 2004

Steverson Staffing

Alliance Engineering-Houston, Texas

Document Control -Corocoro TLP-Venezuela

Duties Included:

34. Processed documents, drawings and correspondence received from

draftsmen and engineers

35. Responsible for electronic filing of all documents within the project

36. Tracked changes and documents out for signature

37. Worked with PIMS Database program for numbering of documents

September, 2001-February 2004

Steverson Staffing

Modec International-Houston, Texas

Project Secretary-ESSO CHAD Offshore Facilities-FSO

Duties Included:

38. Provided administrative support for Project Manager and Engineers

39. Verified spreadsheets and corresponding transmittals in conjunction

with Document Control and Accounting departments

40. Compiled and maintained Invitation To Tender (ITT), Revisions,

Proposals and Contracts

41. Prepared and distributed meeting minutes

42. Maintained historical files

43. Arranged travel and visas for overseas offshore offices (both domestic

and international)

44. Arranged on-site vendor visits

45. Coordinated conference calls and weekly meetings

46. Scheduled catering for various events

47. Compiled and correlated change orders/technical queries/technical

deviations

48. Prepared engineers' expense forms and invoices

49. Processed payroll information for overseas engineers (regular and

contract)

September 2000-August 2001

Corestaff

Compaq Computer Corporation-Houston, Texas

Administrative Assistant-HR Development

Duties Included:

50. Assisted with preparation of on-site Continuing Education

Classes

51. Administered and maintained the Division's Mentoring Program

52. Prepared monthly reports for Human Resources Department

53. Developed presentations

54. Scheduled/organized meeting facilities

55. Maintained Division's records and personnel expenses

56. Processed invoices as necessary

57. Performed other duties as required

September 1996-April 2000

Universal Ensco, Inc.-Houston, Texas

Administrative Assistant/Drug Program Coordinator

Duties Included:

1. Administrative support for the Vice President of Inspection Department

58. Coordinated mandatory Drug Program

59. Tracked in-house/field employees

60. Performed drug tests on-site, packaging, and couriered to appropriate

lab

61. Worked with Drug Free Consortium on daily basis

62. Maintained result spreadsheets for personnel records

63. Organized drug testing sites in the field for inspectors

64. Performed follow-up on positive-tested employees

65. Provided rehabilitation sites for positive-tested employees

66. Filed quarterly and statistical reports on findings with national

agencies, and gas and oil companies

67. Transcribed correspondence and project proposals

68. Tracked field employees and updated documentation as required

69. Assigned inspector placements (pipeline and fiber optics)

70. Managed intense client interaction and work orders

71. Tracked employee status for job placement availability

72. Processed and redirected heavy call load

73. Prepared required paperwork for inspectors assigned to new locations

74. Prepared payroll (processed timesheets; mailed paychecks; arranged

direct deposit)

75. Tracked IRS information for all inspectors (active and inactive status)

76. Processed expense reports for Vice President and field inspectors

77. Organized travel arrangements

78. General clerical responsibilities

Continuing Education

. Microsoft Exchange Training (General Mail Usage and Management,

Calendaring, Task, Address Book Management)

. JPI Database Training

. Projectools

. CPR Training

. Safety Training

. Driving Safety

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