Management Executive Assistant
Resume:
DORTHA JUNE HIRSCH
626-***-**** (home) 626-***-**** (cell)
e-mail: *********@*******.***
Fifteen years+ corporate executive-level experience. Foreign and domestic travel, expense reports, meeting and
BACKGROUND &
event planning, videoconference management, calendar scheduling, heavy phones, conference calls. MS Word,
SKILLS
MS Excel, PowerPoint, MS Outlook, Lotus Notes, Org+, Visio Org charts, shorthand, transcription, meeting
minutes, departmental invoices and bill paying. Compose correspondence, handle sensitive information, problem
solving, multiple tasking, projects, research, strong organizational skills, effective written and verbal
communication skills. Proactive attitude.
November 2008 to SR. SECRETARY – CITY OF HOPE HOSPITAL
August 2010 (Medical Center specializing in research and treatment of specific diseases)
Support for Director of Tumor Cell Biology and Business Manager. Calendar management, meeting
arrangements, meeting minutes, departmental expense reports and check requests, maintain files, phones,
facilities requests.
Support for Chevron Project Sr. Program Director, two Sr. Program Managers, eight managers, and extended
staff. Support for Chevron multiple client management personnel on site. Coordinating efforts for seminars,
reviews, meetings both on and off site. Creating and routing Travel Authorizations, Overtime Authorizations,
expense reports, documents, and requisitions. Coordination of various disciplines (areas of expertise) within the
project for their meetings and interactions, and arranging meetings and teleconferences for local and multi-site
meetings. Create and edit documents and organization charts relating to project. Worked with Beijing office for
U.S. Embassy approval for Visas’s for Beijing engineers to come to our company on temporary assignments.
Coordinated Visa applications and passport stamps for Worley Parsons employees traveling to Beijing. Ordering
supplies for 200+ people, maintaining safety equipment for checkout and distribution, coordinating requests for
IT assistance. Heavy phones, fast-paced office, hi-energy job.
June, 2004 to CONTRACT STAFF SUPPORT
September, 2006 Long-term assignments via temporary agencies. Position at Sun Microsystems May 2005 to September 2006.
Varied duties included contract maintenance, stock redemption letters, American Express account management,
correspondence, facilities duties including building key management, security system maintenance, copier
management. Board of Director’s meetings, travel, expense reports, meetings, etc.
October, 2002 to EXECUTIVE ASSISTANT, CITY OF HOPE NATIONAL MEDICAL CENTER
June, 2004 (Medical Center specializing in research and treatment of specific diseases)
Support for Director, Transfusion Medicine through April, 2003, then for Director, Donor/Apheresis Center.
Assisting with Donor Center appreciation events, forms management, reports, timekeeping for 100+ union &
non-union hourly and salaried personnel, special projects and job-specific supply orders for Donor Center.
October, 2001 to CONTRACT STAFF SUPPORT
October, 2002 San Gabriel Valley/City of Industry – various companies.
April, 1998 to EXECUTIVE ASSISTANT, ROCKWELL COLLINS AVIONICS & TECHNOLOGY
October, 2001 (In-flight Entertainment Division – IT Department)
Support for Director/MIS Department, and staff of 19. Personnel record management, travel arrangements,
departmental bill paying, assisting Help Desk with dispersing of information and training classes.
Videoconference room scheduling and maintenance, monthly departmental metrics using Excel. Administrative
Assistant to team implementing SAP program 5/1/01. Company Events Committee/Safety Committee.
Company downsizing for closeout. 9-11 affected.
May, 1994 EXECUTIVE ASSISTANT, HOME SAVINGS OF AMERICA
to April, 1998 (Banking – Information Services Division)
Support for Sr. Executive Vice President/Technology & Architecture, Sr. Vice President/Year
2000 Project, Vice President/Telecommunications Services, Vice President/Cash
Management, 35 employees, 8 contractors. Division event function planning and management of four-person
clerical staff. Coordinated offsite planning sessions, executive luncheons, training seminars, ISD Division
breakfasts, lunches, picnics for up to 600 people. Management of 45 high security doors for data and voice
equipment, vendor’s access badges for campus, and departmental security badges and access. Administrative
duties including timekeeping, phones, conferences/seminars, employee reimbursements, meeting schedules,
travel, training classes. Purchased by Washington Mutual.
Resume: Dortha June Hirsch
November, 1989 OFFICE MANAGER/SECRETARY, BIHARY & ASSOCIATES
to November, 1993 (Real Estate Appraisal)
Provided administrative/secretarial support for owner/President & staff. Phones, correspondence, sales
verifications, research. City, county and attorney contact. Maintained city/community area information files
regarding zoning and other major changes for Los Angeles, Orange and San Bernardino and Riverside Counties.
Maintenance of microfiche cards for County Assessor information. Billing, completion of appraisal reports, on-
line research, ordering and maintenance of supplies and equipment.
EXECUTIVE ASSISTANT, JOY TECHNOLOGIES
(Environmental Pollution Control Equipment)
Supported Sr. Vice President, Sales/Marketing. Trade-journal advertising inserts/brochures, in-house seminars for nation-wide product reps.
Luncheons, offsite meetings. Training/meetings for nationwide product representatives. Foreign and domestic travel arrangements.
Managed two-person word processing department. Departmental budget control, number control of proposal work charges. Company moved
to Houston, TX.
SR. SECRETARY, MAJOR SUBCONTRACTS
MCDONNELL-DOUGLAS – Director of Surveylance Helicopter Program
Support for Program Director – Prepared documentation letters for transmittal of contracts and amendments to vendors. Heavy phones,
support for 7 contract administrators and various staff. Safety Committee, Event staff.
EDUCATION B.A. Advertising/Minor Business, California State College at San Jose
Certificate – Meeting and Event Planning, CalState Fullerton
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