Executive Assistant Sales Representative

Ursula Torp

**** *********

313-***-**** Grosse Pointe Park, MI 48230

******@*******.***

I am a Sales and Marketing Representative / Executive Assistant / Event

Organizer fluent in German

with over 16 years of experience in multi-national organizations, and

unique strengths in web page design,

SAP, process improvement and conflict resolution.

EXPERIENCE

Volkswagen Group of America Auburn Hills, MI

2009 - present

Communications Liaison / Executive Assistant to Management Team-

Information Technology Dept.

. Responsible for all internal IT communications that is sent to VWGoA

employees and dealerships, proof department messaging content and

design

. Support Chief Information Officer and four direct reports with

travel, meeting coordination and expense reports; department liaison

and support- 298 employees, attend Executive meetings and take

minutes

. Manage onboarding and contract expirations of team members, update

team lists and org charts, manage floor plan and cubicle restack to

accommodate continuous growth of team, maintain contact with

suppliers and contract houses

. Created and maintain web site for all VWGoA and industry acronyms,

design dynamic presentations for department All Hands Meetings,

coordinate logistics for off-site training and events

. Track $11.2M department budget, process Purchase Orders and

invoices, follow up on payment

. Translate emails, documents or presentations for management team

(German to English), support and coordinate with international

colleague visits

. Team Lead of Employee Events Committee which hosts monthly employee

appreciation and charity events

Magna Powertrain Troy, MI [Headquarters in Canada and Austria]

2008

Events Planning Coordinator / Executive Assistant

. Led planning committee and worked with Global President to launch a

Global Leadership Conference in Saltillo, Mexico, bringing together

100 industry leaders

. Coordinated participation of eight executive guest speakers,

arranged teambuilding activities, brainstorming sessions,

receptions, entertainment, and all travel

. Resolved conflicts and mediated disagreements with last minute

changes to conference, led weekly planning meetings and reviewed

action items which resulted in a seamless week-long program

. Designed and implemented an Intranet site, enabling conference

information to be broadcast to all other Magna employees in global

locations

. Supported President and Board members in creating professional

presentations, arranged extensive travel

Continental Auburn Hills, MI [Formerly Siemens VDO Automotive, HQ in

Germany] 2006 - 2008

Executive Assistant to Vice President, Interior Electronics Solutions

. Researched interior needs by conducting and evaluating consumer

surveys, benchmarked automotive interiors and supplier industry and

supported Business Development with sales strategy in developing new

technologies in interior designs

. Prepared customer presentations, brochures and posters to introduce

new product and engineering innovations to OEMs

. Tracked project hours for team, ordered parts for testing and

prototypes, tracked division budget and reported to global offices

. Created and maintained Intranet site now used by all employees,

enhancing intra-departmental communication and allowing central

access to company forms and policies

. Trained interns, delegated projects and assignments, managed

calendars for executives and directors

Ursula Torp

313-***-****

******@*******.***

EXPERIENCE, cont.

BEHR America Troy, MI [Automotive supplier of HVAC and EC units,

HQ in Germany] 2002 - 2006

Executive Assistant to Vice President

. Supported CEO and Vice President in daily commitments, maintained

calendars, arranged travel, translated documents and took minutes in

executive meetings

. Delegated projects to Customer Centers in global locations, enabling

deadlines to be met

. Created presentations for Board meetings, coordinated global

meetings with customers

. Formed committee and led meetings with all division assistants,

encouraging intra-departmental communication and strategy planning

. Translated documents and presentations for managers

KEIPER LLC Troy, MI [Automotive supplier of seat structures, HQ in

Germany] 2000 - 2002

Project Coordinator

. Contributed to launch of headquarters established in US, aiding in

growth of 5 to 85 employees

. Coordinated design changes with Engineering for Chrysler projects,

assisted Program Managers in launching new programs, worked with US

Customs for international shipping of product samples

. Tracked all budgeting, accounting, invoicing, purchase orders, and

delivery follow up of structures

. Translated documents and participated in bi-lingual meetings

SMZ Advertising Troy, MI [Advertising Agency]

1999 - 2000

Traffic Manager

. Oversaw traffic department which handled internal and external

advertising jobs including print, magazine and radio

. Created procedure for opening and closing jobs and prepared cost

estimates, making process efficient

. Tracked workload in Creative department and coordinated schedules to

meet media deadlines

. Obtained ad layout approvals and proofread print materials for

Account Executives in preparation for client meetings

. Hired and trained interns, delegated projects to distribute workload

Ogilvy & Mather Dearborn, MI [Advertising Agency]

1999

Traffic Coordinator

. Coordinated and routed all job materials for approval, tracked media

deadlines and changes

. Proofread draft layouts, sent advertisements and insertion orders to

publications on time

. Held weekly status meetings with Account Executives and Production

department to communicate job status

. Sold advertisements and assisted in design, increasing profits by

$10K annually

Ursula Torp

313-***-****

******@*******.***

EXPERIENCE, cont.

bsYOUNG & associates Grosse Pointe, MI [Marketing and Design Agency]

1997 - 1999

Marketing Coordinator / Executive Assistant to President

. Worked on ad production and design, proofread all print proofs for

layout, content and color correction

. Established relationships with media publications and radio

stations, coordinated job quotes

. Handled all accounting and invoice tracking

. Supported President in attending client meetings and researched

market and media options

Events Coordinator

. Brought together community and educational resources for automotive

client events which included entertainment, buffets and dealership

tours

Sales Representative for DAC News [publication for Detroit Athletic Club]

Adecco Staffing Services/Olsten Administrative Staffing:

1994 - 1997

. Worked for a large variety of corporations- Kmart Headquarters,

Ameritech, Vehma Automotive,

Pacific Mutual Life Insurance

EDUCATION

Walsh Business College

Troy, MI

. Masters in Business Management, Bachelors in Business Administration

/ Marketing

Macomb Community College

. Specialized in business and education courses

Concordia College

. Associates degree in arts and business communication

CERTIFICATIONS and EXTRACURRICULAR

. Alumni Association- Walsh College

. Certificates in Effective Communication, Effective Interviewing

Skills

Volunteer work with Habitat for Humanity

SKILLS

. Fluent in German

. Excellent proficiency in Outlook, Lotus Notes, Word (89% test

score), Excel (94% test score), Powerpoint, Microsoft Project,

Visio, SAP and inter-company databases, Adobe Acrobat

. Ability to design Intranet web pages

. Problem solver, cost-conscious, motivated and self-directed

. Organized, detail oriented, driven to meet deadlines and simplify

processes and procedures

. Typing: 89 wpm

Contact this candidate