Manager Management

AMY RICE, CMP

*-*** ******** ***** 416-***-****

Toronto, ON M4B 2N7 **********@*******.***

PROFILE

An innovative and accomplished Event Manager with a variety of solid achievements in strategic planning,

project management, corporate event management and conference coordination. Thrives in a fast-paced,

multiple priority environment, and is committed to delivery of projects on time and on target. Known for a

can-do attitude, is ground engaged, and brings a high level of energy to the team. Learns new procedures

quickly, is in possession of a current skill set, and ready to make an immediate contribution.

CAREER SUMMARY

MARITZ/MAXVANTAGE CANADA 2011 – Present

Meeting Manager

Acting as the lead Meeting Manager onsite at Janssen Inc., ensuring successful program implementation

and execution for the Clinical Communications and Medical Affairs departments. Maritz provides a wide

range of solutions including strategic meetings management, incentive travel and coordination and event

management.

Created and maintained planning documents, trackers and spreadsheets for all programs to

ensure successful event implementation. This involved the management of all event logistics such

including; venue selection, contract negotiations, attendee management/registration, menu and

activity selection.

Established event reporting timelines for program management per client requests

Participated in client meetings and conference calls to provide updates on project logistics,

and day-of-event operations

Tracked and maintained all event expenditures and updated program budgets

Managed Speaker/Sponsor/VIP accommodations, travel, transportation, and special

requests

Generated custom forms for events such as; program folders, name tags, sign-in sheets,

breakout schedules, attendee lists etc.

Actively participated in the development of organizational best practices in order to improve

inter-departmental processes, systems and communications

Conducted weekly project and team meetings

Met all deadlines as established by meeting owners and client vendors.

FOOT OF RICE EVENT AND LOCATION MANAGEMENT 2010 – 2011

Freelance Event Manager

Owner and principal responsible for providing full range of event management services for variety of clients.

Foot of Rice specialized in the management of commercial film shots, large scale community events, as

well as trade shows and conferences for the financial industry.

Coordinated all logistical details for large scale events including, venue selection, negotiating

contracts, contracting suppliers, speaker selection, registration website, group activities, and menu

selection.

Managed client, speaker and sponsor relationships

Worked closely with production crews, suppliers, sponsors/exhibitors and contractors on booth

shipments, set ups, space rental and tradeshow floor plans

Created and published event promotional materials in conjunction with event Art Director. This

included; design and layout of conference programs, marketing brochures and signage

Negotiate and managed travel and accommodation for attendees, staff, speakers and sponsors

Projected, developed and maintained event budgets

Conducted weekly project meetings

Created and maintained files of all post-event reports

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IIROC (Investment Industry Regulatory Organization of Canada) 2006 – 2010

Event Coordinator, Member Education Services

Acted as lead on all company educational programs and events while building a new department within the

organization. The Investment Industry Regulatory Organization of Canada is the national self-regulatory

organization which oversees all investment dealers and trading activity on debt and equity marketplaces in

Canada

Coordinated all educational events such as conferences, web casts, symposiums, meetings and

seminars from planning stages to execution (sourced venues; solicited sponsors; negotiated

contracts), resulting in consistent communication and education of IIROC rules to its membership

Worked with speakers to develop content; worked with committees to determine symposium topics

to ensure topics were timely and of significant impact to the industry and IIROC members

Created marketing campaigns and materials

Maintained and administered the CE (Continuing Education) credit program

Maintained the events and continuing education sections of the company website

Conducted needs analysis and designed training programs

Launched and produced monthly web casts from planning to delivery, which gained average viewer

ship of 1500 monthly

Forecasted and adhered to event budget; resulting in hugely successful events with minimal budget

Ensured all administrative tasks were assigned and completed by tracking every project and

supervising administrative assistant and temporary staff

LICKING COUNTY HUMANE SOCIETY 2003 – 2005

Public Relations/Shelter Manager

Acted as the manager and spokesperson for the society responsible for the daily operations, fundraising

and community awareness programs. LCHU is a nonprofit; no kill animal shelter dedicated to educating the

community on animal welfare issues.

Created and implemented, and delivered public relations campaigns, volunteer recruitment and

community awareness programs

Dealt with all staffing matters, recruiting, scheduling, training, performance reviews

Produced public service announcements for radio and television on animal welfare issues

Featured speaker at many local volunteer organizations increasing donations considerably

Had a weekly half hour radio show which increased adoptions and volunteerism

Acted as official spokesperson and gave interviews to the media; both television and newspaper to

enhance community awareness and increase donations

Gave speeches to schools and community organizations to recruit volunteers resulting in 50%

increase in volunteers

Met with local businesses to solicit corporate sponsorship securing 12 new corporate sponsors

Coordinated numerous community and fundraising events which raised enough money to renovate

the existing shelter and start a fund for building a new shelter

Arranged media coverage of all events which raised community awareness and increased

adoptions by 40%

Amy Rice Page 3 of 4

GBG INC. /FOOT OF RICE PRODUCTIONS 1999 – 2005

Location Manager/ Production Coordinator

Co-owner responsible for sales and leadership of onsite event team to ensure successful execution of large

scale events. GBG/FOR INC. provided a full range of location service to the commercial film production

industry.

Handled all logistical event coordination for 200+ on location film shoots, working closely with

clients and creative team to ensure their vision was realized

Conducted venue/location search, site visits, and tech scouts

Negotiated all location fees and contracts

Supervised event and staff of 6-10 assistants ensuring event ran safely, smoothly, on schedule and

obeyed all laws and permit restrictions

Arranged vehicle and equipment rentals, road closures, paid duty police officers, city permits and

insurance requirements by negotiating terms and conditions on behalf of the event sponsor

Sourced and hired caterers and equipment providers, negotiated contracts and hired crews

ensuring quality and professionalism

Built and maintained website and digital location/venue library to catalogue all previous

location/venues for ease of reference and to create an inventory of available venues

AGF Group of Funds 1996 – 1999

Senior Service Representative

Acted as lead CSR for the largest client service team in mutual fund call centre. AGF Management Limited

is a premier Canadian-based investment management firm with industry-leading financial performance,

talent and client relationships.

Responded to broker, back office and client inquiries regarding account information, fund facts and

general market conditions providing a high level of professional customer service

Researched and resolved account and trade related problems to correct errors and ensure

accuracy in clients’ accounts

Coached and trained new CSR’s ensuring AGF’s service standards were consistently met

Conducted on site training sessions for back office staff to educate and alleviate problem trades

EDUCATION

CMP (Certified Meeting Professional)

Masters Certificate in Training and Development; Schulich School of Business, York University

Graduate OISE/UT Adult Training & Development certification program

Successfully completed Canadian Securities Course and CPH exam

Ryerson University (journalism, photography, film and media studies)

COMPUTER SKILLS

Proficient with most common business applications on the Windows platform including MS Office

and several proprietary event management database applications.

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