Sales Administrative Assistant
Resume:
CRYSTAL SANFORD
Email: **************@*****.*** Phone: 760-940-
PROFESSIONAL EXPERIENCE
Administrative Assistant: CESD Talent Agency: Los Angeles, CA October 2007
- June 2009
- Pull submissions, suggest clients for projects and send submissions to
Casting Directors.
- Maintain all aspects of Breakdown Express, Star Tracker, InEntertainment
and Maximizer database systems.
- Greet clients and guests, answer heavy telephone system and emails as
well as all department administrative tasks.
- Send client closing information to production when they have booked a
project and update client material.
- Track projects for agents, handle appointment book, agent's calendar,
organize agent's calls and correspondence.
- Schedule potential clients for representation, add new clients personal
information, headshot and resume to databases.
- Take audition appointments from casting office, enter information into
database, email and call clients regarding appointments.
- Assist voiceover Agent by setting up voiceover appointments and manage
audition calendar for voiceover department.
- Support the youth commercial Agents and Assistants by calling out
appointments and confirming clients.
Executive Assistant/Office Manager: Margaret Maldonado Agency: Los Angeles,
CA August 2005 - May 2007
- Answer heavy phone; receive call sheets and distribute them to clients
daily.
- Key client liaison supporting the day-to-day needs of the agents and the
office.
- Schedule interviews for potential staff, stylist and marketing
representatives to meet with the CFO and Agents.
- Create and update client resumes, bios and assist them in developing
their reel and look book.
- Arrange calendars, schedule meetings, answer heavy phones and set up
conference calls.
- Administer press kits and research public relation and marketing firms
for product placement.
- Assistant to accounting department, generated invoices and spreadsheets
and tracked receipts.
- Work directly with production to prepare clients for auditions and
acquire materials needed for jobs.
- Manage all delivery services, office supplies, maintenance, and grocery
shopping and lunches orders.
- Assist in website development by managing pictures and magazine tears and
collaborating with web developer.
Invitrogen Corporation: Carlsbad, CA May 2000 - October 2004
Sales Training Coordinator
- Develop, implement, and manage an extensive sales operations and
marketing database in Microsoft Access.
- Organize and maintain a large comprehensive distribution center for the
field sales division.
- Schedule all product and sales training sessions for the commercial sales
operations and marketing departments.
- Coordinate travel logistics for trainees and trainers as well as all
extra-curricular events during the program.
- Experience managing sales meetings and trade shows of up to 500
participants, from research, planning and execution.
- Create course evaluations, surveys and test forms for all training
attendees and product training sessions.
- Maintain all training documentation; including update material, archives,
and create product documentation.
- Research new training initiatives, training documentation, and training
exercises keeping the department informed.
- Create, proof read and edit presentations and proposals and ensure all
information was accurate before delivering to clients.
- Book and confirm facilitators and conference rooms; assist in course set-
up and tear down, ordered equipment.
Invitrogen Corporation: Executive Assistant, Sales Operations Department
- Support the day-to-day needs for the Vice President of Commercial
Operations, Sales Directors and Managers.
- Schedule complex travel itineraries, accommodations, transportation,
dinners and activities for executives.
- Process expense reports, check requests, purchase requisitions and
invoices for executives and the department.
- Set up meetings, conference calls, web links and video conferencing for
executives and field sales managers.
- Produce meeting presentations and business letters for the Vice President
and the Sales Directors.
- Schedule and assist in the interview process for potential Sales
Operations Analyst and department staff.
- Act as first point of contact and key liaison for employees; conduct new
hire orientation and process resignations,
Maintain staffing check list and packet.
- Manage detailed calendars, meetings and agendas for the Vice President,
Sales Directors and Operations Managers.
- Provide office support to the sales operations department, ordered all
supplies for executives, managers and the department.
EDUCATION
Mira Costa College: Major - Theatre/ Communications: Oceanside, CA 1991 -
1994
SLR Computer Program: Microsoft Word, Excel, Access, PowerPoint
Certification: Oceanside, CA 1996
AWARDS
Recipient of the Customer Satisfaction Opportunity (CSO) Award Invitrogen
Corporation: Carlsbad, CA 2003
COMPUTER KNOWLEDGE
MS Word
MS Excel
MS Access
MS Outlook
Photoshop
Adobe Acrobat
FileMaker Pro
MS PowerPoint
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